7630--Minneapolis VA Health Care System Medical Library Serials & Periodicals Sources Sought

The Minneapolis VA Health Care System requires serials periodicals that meet the requirements listed below in the draft Statement of Work.

This is a sources sought looking for businesses to provide the supplies listed below for market research purposes. No awards of a contract will be made from this announcement.

If you are a vendor that can provide the requested information above and required supplies described below with competitive pricing, send your information (to include your organization's Unique Entity Identifier number) with a description of proof of capability to: Jeffrey.Brown8@va.gov on or before August 11th, 2026. Only emailed responses will be considered.

Additionally, please provide answers as appropriate to the following questions in the table below with your response to this sources sought. Failure to respond to the following questions may affect the acquisition strategy.

Question #

Questions

Vendor Responses

1.

Identify your organization's socio-economic category.

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2.

Identify if your organization is the manufacturer of the requested supplies. If you are not the manufacturer, identify the manufacturer of the supplies that you will provide, their socio-economic category and a letter showing that your organization is an authorized distributor for the requested supplies.Â

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3.

Fill out the certificate under FAR Provision 52.225-2(b), identifying the item and its country of origin. (https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_225_2). If the product is a US domestic end product, write in USA for the item's country of origin.

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4.

State whether any of the requested supplies may be ordered against a government contract awarded to your organization (e.g Federal Supply Schedule (FSS), General Services Administration (GSA), etc.).

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5.

Address whether your organization meets the requirements of 13 CFR 121.406 (b)(1)(i), (b)(1)(ii) and (b)(1)(iii) (https://www.ecfr.gov/current/title-13/chapter-I/part-121/subpart-A/subject-group-ECFR0fca5207262de47/section-121.406#p-121.406(b)).

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6.

State if subcontracting is contemplated for this requirement, what percentage of the requirement will be subcontracted and for what tasks.

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*If applicable, VAAR 852.219-76 VA Notice of Limitations on Subcontracting Certificate of Compliance for Supplies and Products, will apply to the potential solicitation if set-aside for Veteran Owned Small-Businesses.*

 *If applicable, VAAR 852.212-71 Gray Market Items, will apply to the potential solicitation.*

*If applicable, FAR 52.219-14 Limitations on Subcontracting, will apply to the potential solicitation if set-aside for Small-Businesses. *

Draft STATEMENT OF WORK (SOW)

DEPARTMENT OF VETERANS AFFAIRS (VA)

Minneapolis VA Medical Healthcare System

Serials and Periodicals Subscription

SCOPE OF WORK

The scope of this effort falls in line with VA s mission, goals and objectives in support of providing Veterans care. Contractors shall be responsible for the management, labor and equipment necessary to provide subscriptions for databases, e-books, e-journals, point-of-care and other related online services from multiple publishing houses to the Minneapolis VA Healthcare System. Subscriptions shall include single or multiple addresses for domestic and foreign periodicals and related services. Related services include paying publishers, handling claims for non-receipt, cancellations, submission of required reports and other service problems.

BASIC SUBSCRIPTION ORDERS

Contractors shall provide basic subscription services that would include all of the tasks necessary to execute and manage subscriptions of publications. These tasks fall into the following four critical areas: (1) Ordering subscriptions; (2) Ensuring timely delivery of ordered subscriptions; and (3) Providing reports and other documentation as outlined below as needed and other administrative support for subscriptions management.

ORDERS AND RENEWALS

Contractors shall provide subscription services for all requested subscriptions.

Contractors shall supply materials from a wide range of publishers, to include, but not limited to:

Medical publishers

General circulation periodical publishers

Trade publishers

University presses

Societies and Associations, Scientific

Societies and Associations, Non-Scientific

Small Presses

Non-paper format publishers

Government agencies

Quasi-Governmental organizations (e.g., United Nations, World Health Organization)

Subject areas shall include materials in the following listing of subject/categories (Not intended to be all inclusive):

Health Sciences

Allied Health Sciences

Social and Behavioral Sciences

Science and Technology

Management

Business and Administration

Marketing

General Interest

Subscription Renewal Lists

Subscription Renewal Lists - At a minimum, Contractors shall be able to provide a renewal list as described below within 90 days prior to renewal. Contractors may propose other formats which the Station may, at its discretion, choose instead. The lists shall be provided in MS Excel format with optional print delivery. The Station provides Contractors listings by multiple ship-to addresses by category, i.e., medical, general, administrative; Contractors shall respond to the lists in the same manner. The listings shall be on separate pages for each "Ship to" address, shall alphabetically list all subscription titles ordered or on record for that consignee, and shall contain the following information:

Title

Quantity

Subscription Period based on VA Data

New, Renewal, Subscription added or Transfer

Frequency

Bibliographic status of those titles currently under review for renewal

All additional titles which may not be due for renewal, but which are on record for a specific consignee

Renewal documents; to contain an 80-character capacity local information field or fields for the storing of unique data for each title (e.g., internal fund accounting, subject identification, VA assigned numbers)

Listing of any "direct only" titles, or titles which the Contractors cannot supply

Listing of "standing order" or "billed as published" titles

Documented constraints (i.e., irregular publication, discontinued, volume year or calendar year basis only, publisher will not pro-rate, no refund available,) shall be noted on subscription listing

International Standard Serial Number (ISSN) or International Standard Book Number (ISBN)

Publisher

Notification Of Ceased Or Discontinued Titles

Contractors shall notify VA Stations of any ceased or discontinued titles within 30 calendar days of being notified that the titles are being discontinued.

Claims For Missing, Defective Or Mutilated Issues

Contractors shall be the contract liaison for all VA Stations in obtaining from the publisher replacement copies of periodicals found to be defective, mutilated, lost in transit, or otherwise missing, provided the loss is reported within sixty business days.

Procedures outlined in FAR 52.212-4(b) will be followed in the event the Contractor fails to provide a replacement copy of the periodical within one month of the reporting of the issue.

Back Issues

Upon request from a VA Station, Contractors shall acquire back issues of a title for up to one (1) year prior to the date of the current volume.

Contractor Representative

Contractors shall assign one Project/Program Manager to work directly with the VA COR. The representative shall have at least three (3) years of experience in servicing organizations similar in size, scope, and complexity to VA. Past experience in servicing clients in the health sciences fields is required.

MARC Record Data

Contractors shall provide electronic files of catalog data in MARC format in accordance with current MARC Standards as published by the United States Library of Congress, local or consortia holdings data in current MARC Standards as published by the United States Library of Congress, for loading into customer s local system. The Contractors shall have the ability to provide stable and accurate URLs either in title list format or included in the 856 field of the MARC record.

ORGANIZATIONAL CAPABILITIES

Electronic Data Records

Contractors shall have the capacity to maintain accurate and current information regarding periodical titles, prices, publisher information, claims status, communication with consignee locations, address and mailing list maintenance.

Financial Resources

Contractors shall have the financial resources to pay publishers in full and in advance for all VA orders placed with them.

SCHEDULE FOR DELIVERABLES

Note: All draft Deliverables shall be submitted 14 calendar days prior to the final Deliverable due date. Deliverables with due dates falling on a weekend or holiday shall be submitted the following Government work day after the weekend or holiday.

List of Serials or Periodicals required:

Publication title

ISSN (Electronic)

Age & Ageing {Incl Supplements} (ISSN 1468-2834 (Electronic))

1468-2834

Alcohol & Alcoholism (ISSN 1464-3502 (Electronic))

1464-3502

American Journal of Clinical Nutrition (ISSN 1938-3207 (Electronic))

1938-3207

American Journal of Epidemiology / Epidemiologic Reviews Pkg (ISSN 1476-6256 (Electronic))

1476-6256

American Journal of Roentgenology (ISSN 1546-3141 (Electronic))

1546-3141

American Journal of Tropical Medicine & Hygiene (ISSN 1476-1645 (Electronic))

1476-1645

Amyotrophic Lateral Sclerosis & Frontotemporal Degeneration (ISSN 2167-9223 (Electronic))

2167-9223

Annual Review of Clinical Psychology (ISSN 1548-5951 (Electronic))

1548-5951

Aphasiology (ISSN 1464-5041 (Electronic))

1464-5041

BMJ Case Reports (ISSN 1757-790X (Electronic))

1757-790X

Brain (ISSN 1460-2156 (Electronic))

1460-2156

British Medical Bulletin (ISSN 1471-8391 (Electronic))

1471-8391

Cardiovascular Research (ISSN 1755-3245 (Electronic))

1755-3245

Endoscopy (ISSN 1438-8812 (Electronic))

1438-8812

Evidence-Based Nursing (ISSN 1468-9618 (Electronic))

1468-9618

Heart (ISSN 1468-201X (Electronic))

1468-201X

International Journal of Group Psychotherapy (ISSN 1943-2836 (Electronic))

1943-2836

JNCI: Journal of the National Cancer Institute (ISSN 1460-2105 (Electronic))

1460-2105

Journal of Antimicrobial Chemotherapy (ISSN 1460-2091 (Electronic))

1460-2091

Journal of Biochemistry (ISSN 1756-2651 (Electronic))

1756-2651

Journal of Consumer Health on the Internet (ISSN 1539-8293 (Electronic))

1539-8293

Journal of Endocrinology (ISSN 1479-6805 (Electronic))

1479-6805

Journal of Endourology, Videourology, and Case Reports archive access (ISSN 1557-900X (Electronic))

1557-900X

Journal of Gerontological Social Work (ISSN 1540-4048 (Electronic))

1540-4048

Journal of Immunology (ISSN 1550-6606 (Electronic))

1550-6606

Journal of Infectious Diseases (ISSN 1537-6613 (Electronic))

1537-6613

Journal of Neurophysiology (ISSN 1522-1598 (Electronic))

1522-1598

Journal of Neurotrauma (ISSN 1557-9042 (Electronic))

1557-9042

Journal of Orthopedic & Sports Physical Therapy (ISSN 1938-1344 (Electronic))

1938-1344

Journal of Palliative Medicine (ISSN 1557-7740 (Electronic))

1557-7740

Journal of Rheumatology {Incl Supplements} (ISSN 1499-2752 (Electronic))

1499-2752

Journal of Spinal Cord Medicine (ISSN 2045-7723 (Electronic))

2045-7723

Journal of Studies on Alcohol & Drugs {Incl Supplements} (ISSN 1938-4114 (Electronic))

1938-4114

Journal of Women's Health (ISSN 1931-843X (Electronic))

1931-843X

Journals of Gerontology, The : Series A (ISSN 1758-535X (Electronic))

1758-535X

Journals of Gerontology, The : Series B (ISSN 1758-5368 (Electronic))

1758-5368

Kennedy Institute of Ethics Journal (ISSN 1086-3249 (Electronic))

1086-3249

Nature Medicine (ISSN 1546-170X (Electronic))

1546-170X

Nutrition Reviews (ISSN 1753-4887 (Electronic))

1753-4887

QJM: An International Journal of Medicine (ISSN 1460-2393 (Electronic))

1460-2393

Science (ISSN 1095-9203 (Electronic))

1095-9203

Science Immunology (ISSN 2470-9468 (Electronic))

2470-9468

Science Robotics (ISSN 2470-9476 (Electronic))

2470-9476

Science Translational Medicine (ISSN 1946-6242 (Electronic))

1946-6242

Seminars in Thrombosis & Hemostasis (ISSN 1098-9064 (Electronic))

1098-9064

Thorax (ISSN 1468-3296 (Electronic))

1468-3296

Thrombosis & Haemostasis (ISSN 2567-689X (Electronic))

2567-689X