7510--In-Patient Communication Boards

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 -- Streamlined Procedures for Evaluation and Solicitation for Commercial Items, in conjunction with FAR -- Part 13 Simplified Acquisition Procedures; and supplemented with additional information included in this notice.

This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular 2020-02, dated November 22, 2019.

Solicitation # 36C26221Q1283 is issued as a Request for Quote (RFQ) and constitutes the only solicitation. The Government intends to award a single Firm-Fixed Price (FFP) award.

This procurement will be issued as unrestricted.

The information identified above is intended to be descriptive, not restrictive and to indicate the quality and services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the services that fulfill the required specifications.

The Department of Veterans Affairs (VA), VISN 22 Network Contracting Office, is seeking sources that can provide Patient Communication Boards for VA Loma Linda Healthcare System:

1 - Whiteboard 30" wide x 30" high with insert and metal wall plate (Magnetic Knob option)

98

EA

2 - Whiteboard 18"W x 24"H Vertical with insert and roller stand with pole (Magnetic Knob option)

16

EA

3 - Dry-Erase Eraser and Marker Set

214

EA

4 - Additional Insert Designs

3

EA

5 - 72 x 48 Metal Whiteboard Satin-Magnetic Knob

100

EA

6 - Chameleon Insert 72 x 48 Horizontal

100

EA

7 Special Package Handling/Shipping

1

EA

Salient Characteristics

VA Loma Linda, California

General

This procurement shall fulfill the emergent comprehensive In-Patient Communication boards.

Warranty Requirements

All manufacturers must offer a lifetime warranty that product is free from defects in materials and workmanship (Includes shipping, parts and labor for the repair or replacement of defective items.)

Testing, Technical Specification and Code Requirement

N/A

Environmental Features

Shall be constructed free of environmentally hazardous materials such as PVC, CFC, solvent-based adhesives, heavy metals (chrome, lead, and mercury) and benzene.

Paint is VOC-free powder coat type.

Must be constructed free of environmentally hazardous processes such as those that product VOC s and deplete ozone.

All items must be able to achieve a minimum of 35% recycled content capability.

Certifications

N/A

Finish Colors

Metal components shall be satin finish.

Clear dry-erase plexiglass cover to protect magnetic board and custom interchangeable insert.

Required Dimensions and Features per Item

Per Line Items with confirmation of quantity and finishes required for this procurement:

Whiteboard 30 wide x 30 high with insert and metal wall plate

(Magnetic Knob option)

Features to include:

Limited Warranty

Dry-erase plexiglass cover

White magnetic board

30 wide x 30 high interchangeable insert

Metal wall plate

Line Options include: (available beyond this application)

Choice of metal color: Standard

Magnetic knob

For purposes of this procurement the following Chameleon Whiteboards or EQUAL with Surface Materials and required options are:

(98) MATCHING OR EQUAL To: Chameleon Whiteboard 30 wide x 30 H with insert and metal wall plate

METAL FINISH: Standard

OPTION: Magnetic knob

Whiteboard 18 W x 24 H Vertical with insert and roller stand with pole (Magnetic Knob option)

Features to include:

Limited Warranty

Dry-erase plexiglass cover

White magnetic board

18 wide x 24 high interchangeable vertical insert

Roller stands with pole

Line Options include: (available beyond this application)

Choice of metal color: Standard

Magnetic knob

For purposes of this procurement the following Chameleon Whiteboards or EQUAL with Surface Materials and required options are:

(16) MATCHING OR EQUAL To: Chameleon Whiteboard 18 wide x 24 H with insert and roller stand with pole

METAL FINISH: Standard

OPTION: Magnetic knob

Dry-Erase Eraser and Marker Set

Features to include:

Dry-erase eraser

Dry-erase marker

For purposes of this procurement the following Chameleon Dry Erase Eraser and Marker Set or EQUAL with Surface Materials and required options are:

(114) MATCHING OR EQUAL To: Chameleon Dry-Eraser Eraser and Marker Set

FINISH: Standard

Additional Insert Designs

Features to include:

Additional Insert Designs: (2) Custom Patient White Wipe Boards Design

For purposes of this procurement the following Chameleon Additional Insert Designs or EQUAL with Surface Materials and required options are:

(2) MATCHING OR EQUAL To: Chameleon Additional Insert Designs: Custom Patient White Wipe Board Design

FINISH: Standard

STATEMENT OF WORK

1.0 GENERAL SCOPE

The Veterans Health Administration (VHA) has a requirement for In-Patient Communication Boards for VA Loma Linda, all applicable rooms in the CLC, CLC I, CLC 2, 3SE, 3SW, 4SE and 4SW per attached drawings with marked locations indicated by a red box around the room, 11201 Benton St., Loma Linda, CA 92357 that meets the specifications and high-quality threshold while integrating excellent environmental stewardship.

This requirement includes interchangeable whiteboards.

The contractor shall provide all materials, equipment, transportation, and supervision necessary to satisfy the needs of each ordering activity and delivery.

2.0 PERFORMANCE REQUIREMENTS

The contractor shall provide and be responsible for the technical assistance, development, and generation for final specifications.

Whiteboard delivery required in October 2021.

Delivery hours will be regular working hours 8:00 AM to 5:00 PM, Monday through Friday. The Government recognized US holidays are: New Year s Day, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Juneteenth Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. If the holiday falls on Sunday, it is observed on Monday.

The contractor shall: Order and arrange delivery of In-Patient Whiteboards for all patient rooms in quantities and specification noted on attached spreadsheet and drawings.

Coordinate delivery of all products.

Provide maintenance manuals for all products specified.

3.0 SUBMISSION OF QUOTATION

Quote Submission: The contractors shall submit complete emailed electronic copy portable document format (.pdf) or Microsoft Excel (.xls) format of:

Volume 1: (technical)

complete manufacturer s product specifications

Bill of Materials tagged per CLIN/ floorplan department and room etc.

product literature

warranty.

Volume 2: (pricing)

price quote including installation

Bill of Materials with subtotals and tagged per CLIN/ floorplan

All proprietary information shall be clearly marked. The use of hyperlinks in quotes is prohibited. Late quotes will not be accepted for evaluation. The contractor is responsible for confirming the Government s receipt of the contractor s quote.

4.0 EVALUATION CRITERIA

Task order will be evaluated on:

Bill of Materials with subtotals and tagged per CLIN / floorplan department and room etc.

PDFs of products with multiple parts lists to represent exactly what is being included in task order and to determine accuracy.

Cut sheets with product detail for each line item.

5.0 PRODUCT

General

All finished surfaces shall be free of scratches, mars, dents, or blemishes, and withstand staining, and exhibit to flaking, cracking, or loss or adhesion.

Furnishings shall have smooth finishes with no hazardous projections, sharp corners, or detail, which can be hazardous and cause personal injury or damage to clothing.

See attachment for technical requirement of products.

Provisions 52.212-1, Instructions to Offerors Commercial and 52.212-2, Evaluation Commercial Items are applicable to this acquisition. Furthermore, Provision 52.212-2 is utilizing the Lowest Price Technically Acceptable (LPTA) on an Acceptable/ Unacceptable evaluation process.

Submitting Quote: Offeror(s) shall submit their quote on company letterhead and shall include the completed pricing forms, along with name, address, telephone number of the offeror, firm s DUNS#, total price and a completed copy of FAR Clause 52.212-3 Offerors Representations and Certifications - Commercial Items or a copy of offeror s annual offeror representations and certifications (ORCA) document from www.sam.gov as required by FAR Clause 52.212-3 Offerors Representations and Certifications - Commercial Items. As an alternative, Offeror(s) may use the Price/Cost Schedule of the attached SF 1449 for quote submission.

Submit all question(s) to La Tricia Williams at latricia.williams2@va.gov no later than September 8, 2021 by 3:00pm Pacific Standard Time (PST). Ensure to reference solicitation #36C26221Q1283 within subject line of the email.

Quotes must be received by September 10, 2021 by 3:00PM PST. Email your quote to La Tricia Williams at latricia.williams2@va.gov ensure to reference solicitation #36C26221Q1283 within subject line of the email. Quote(s)/offer(s) received after the prescribed deadline, shall be considered non-responsive and will not be considered for award. Please include your DUNS#, point of contact with email/phone number on the quote.

CLAUSES

FAR Number

Title

Date

52.209-6

PROTECTING THE GOVERNMENT S INTEREST WHEN SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED, OR PROPOSED FOR DEBARMENT

AUG 2013

52.212-4

CONTRACT TERMS AND CONDITIONS-- COMMERCIAL ITEMS

FEB 2012

52.212-5

CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS ALTERNATE II (JUL 2012)

AUG 2012

52.232-33

PAYMENT BY ELECTRONIC FUNDS TRANSFER SYSTEM FOR AWARD MANAGEMENT

JUL 2013

52.252-2

CLAUSES INCORPORATED BY REFERENCE

FEB 1998

52.232-40

PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS

DEC 2013

52.233-1

DISPUTES

MAY 2014

52.233-3

PROTEST AFTER AWARD

AUG 1996

852.203-70

COMMERCIAL ADVERTISING

JAN 2008

852.232-72

ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

NOV 2012

852.237-70

CONTRACTOR RESPONSIBILITIES

APR 1984

852.211-73

852.215-70

BRAND NAME OR EQUAL (JAN 2008)

SERVICE-DISABLED VETERAN-OWNED AND VETERAN-OWNED SMALL BUSINESS EVALUATION FACTORS

JAN 2008

JUL 2016

PROVISIONS

52.211-6

52.212-1

BRANDNAME OR EQUAL

INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS

AUG 1999

APR 2014

52.212-2

EVALUATION--COMMERCIAL ITEMS

OCT 2014

52.212-3

OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS

NOV 2014