7360--MRE Emergency Meals for VA Hudson Valley Healthcare System

Combined Synopsis-Solicitation for Commercial Items

VHAPM Part 813.106 SAP: Soliciting Competition & Evaluation of Quotations SOP Page 3 of 5

Original Date: 10/12/17

Revision 04 Date: 06/10/20

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.

This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC_2021-05

3-10-2021.

This solicitation is set-aside for: Small Business

The associated North American Industrial Classification System (NAICS) code for this procurement is 311423, with a small business size standard of 750 employees.

The FSC/PSC is 7360

The VA Hudson Valley Health Care System s Franklin Delano Roosevelt Hospital

And Castle Point VA Medical Center has a requirement for purchasing Meals Ready to Eat (MRE) food and water to the patients, residents, and staff in the event of an emergency or natural disaster. These meals must meet the various dietary requirements of our patients/residents, as well as be suitable for modified consistencies. We must also have vegetarian meal offerings available to accommodate this dietary preference. The meals should require minimal preparation, no refrigeration, and be able to be served without electricity. Brand name or equal will satisfy this request.

Requirement / Specifications:

Contractor will provide both emergency food with a minimum shelf life of 10 years and emergency water supplies with a minimum shelf life of 50 years respectively.

A five-day menu to provide for variety will be available along with a nutritional analysis. Each day shall contain a breakfast, lunch, dinner, and snack. Each day will contain approximately 2000 calories and 90 grams of protein.

Available menu meets the needs of therapeutic diets, modified consistencies, such as, purees and have vegetarian meal options available.

Training resources and guides are required.

The contractor will provide liability coverage should the product not meet its shelf stable shelf life.

All emergency food and water will be delivered to the Montrose and Castle Point campus and be stored accordingly. All deliveries will be at the Nutrition and Food Service Loading docks.

Franklin Delano Roosevelt Hospital

Building #5

2094 Albany Post Road

Montrose, New York 10548

Day One Menu for 25 People: 28 Cases

Day Two Menu for 25 People: 28 Cases

Day Three Menu for 25 People: 28 Cases

Day Four Menu for 25 People: 28 Cases

Day Fine Menu for 25 People: 28 Cases

Puree Day One Menu for 25 People: 1 Case

Puree Day Two Menu for 25 People: 1 Case

Vegetarian Day One Menu for 25 people: 1 Case

Vegetarian Day Two Menu for 25 people: 1 Case

Cracker-Biscuits - 25 servings/can: 40 Cans

Milk Nonfat 50 Servings/can: 45 Cans

Puree Snack (Crackers) 25 servings/can: 2 Cans

In-Service Training Kit: 1 Kit

Big Blue Can 32 oz can Pallet Pack: 5 Pallets

Castle Point Campus:

Building #16

41 Castle Point Road

Wappingers, New York 12590

Day One Menu for 25 People: 11 Cases

Day Two Menu for 25 People: 11 Cases

Day Three Menu for 25 People: 11 Cases

Day Four Menu for 25 People: 11 Cases

Day Five Menu for 25 People: 11 Cases

Puree Day One Menu for 25 People: 1 Case

Puree Day Two Menu for 25 People: 1 Case

Vegetarian Day One Menu for 25 people: 1 Case

Vegetarian Day Two Menu for 25 people: 1 Case

Cracker-Biscuits - 25 servings/can: 5 Cans

Milk Nonfat 50 Servings/can: 10 Cans

Puree Snack (Crackers) 25 servings/can: 2 Cans

In-Service Training Kit: 1 Kit

Big Blue Can 32 oz can Case: 56 Cases

The contractor shall deliver all supplies within thirty (30) days following the contract award unless delayed by unforeseen circumstances.

Place of Performance/Place of Delivery

Address:

Franklin Delano Roosevelt Hospital

Building #5

2094 Albany Post Road

Montrose, New York

Postal Code:

10548

Country:

UNITED STATES

Address:

Castle Point Campus:

Building #16

41 Castle Point Road

Wappingers, New York

Postal Code:

12590

Country:

UNITED STATES

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

FAR 52.212-1, Instructions to Offerors Commercial Items (Oct 2018)

FAR 52.212-3, Offerors Representations and Certifications Commercial Items (Oct 2018)

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

FAR 52.212-4, Contract Terms and Conditions Commercial Items (Oct 2018)

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (Jan 2021)

The following subparagraphs of FAR 52.212-5 are applicable:

The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

52.203-13, Contractor Code of Business Ethics and Conduct  (Jun 2020) (41 U.S.C. 3509))

52.222-3, Convict Labor (June 2003) (E.O.11755).

52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan2020)Â (E.O.13126).).

52.222-21, Prohibition of Segregated Facilities (Apr 2015).

52.222-26, Equal Opportunity (Sept 2016) (E.O.11246).

52.222-35, Equal Opportunity for Veterans (Jun 2020) (38 U.S.C. 4212)

52.222-36, Equal Opportunity for Workers with Disabilities  (Jun 2020) (29 U.S.C. 793)

52.222-50, Combating Trafficking in Persons (Oct 2020) (22 U.S.C. chapter 78 and E.O. 13627)

52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Jun 2020)Â (E.O. 13513

52.225-1, Buy American-Supplies (Jan2021) (41 U.S.C. chapter 83).

All quoters, shall submit the following: 1 (one) copy.

All quotations shall be sent to Steven.Abbey@va.gov.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

52.212-2Â EVALUATION

Comparative Evaluation

Per FAR 13.106-2 Evaluation of quotations or offers, a comparative evaluation based on price and other factors will be conducted. Please provide such factors as warranty information, availability of expedited delivery, or any other factor differentiating your proposal from others that you believe should be considered and taken into account in comparing with other offers.

Additionally, if you re offering items that are not the brand name stated in this RFQ, please explain how your offered product meets or exceeds the capabilities of the brand name so those features can be fully considered and taken into account in comparison to any brand name offers. Â

Technical and past performance (responsibility check), when combined, are significantly more important than price.

Responsibility Check

Prospective offerors are hereby notified that past performance will be evaluated via a responsibility check from any or all of the following:

Federal Data Check (FedDataCheck)

SAM.gov

Past Performance Information Retrieval System (PPIRS),

Dun and Bradstreet (D&B)

Any other sources deemed appropriate to determine the Offeror s ability to fulfill the requirements in this solicitation.

The following are the decision factors:

Award shall be made to the quoter, whose quotation, offers the best value to the government, considering technical capability, past performance, and price. The government will evaluate information based on the following evaluation criteria: (1) technical capability factor meeting or exceeding the requirement, (2) past performance, and (3) price.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission shall be received not later than 1600 hours EST 08/3/2022 to Steven.Abbey@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). e-mailed quotes will be accepted.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Steven Abbey at Steven.Abbey@va.gov.

Point of Contact

Steven P Abbey II

Contract Specialist

Network Contracting Office (NC02)

76 Veterans Avenue

Bldg 30 Room 317

Bath, NYÂ 14810

Phone: 607-664-4969

Fax: 607-664-4482

Steven.Abbey@va.gov