7110--646-22-3-123-0108 | Specialized Acoustic Panels

VETERAN AFFAIRS MEDICAL CENTER, Pittsburgh, PA

STATEMENT OF WORK

GENERAL SCOPE

The government is in the process of acquiring specialized furniture for our Veterans for our TOMO/Varian Project. Project is new construction and is located at the VA Pittsburgh Health Care System, University Drive Campus. Product will be delivered to our UD Campus in building 1, Basement as specified in this document. All products will meet high-quality threshold while integrating excellent environmental stewardship.

A brief overview of the requirements per area, detailed product list and descriptions in Section 3 of SOW::

University Drive / Building 1 / Basement / Radiology Therapy

PERFORMANCE REQUIREMENTS

The contractor shall comply with the following:

Coordinate and provide project management of all products and services to manage, design, order, ship, deliver and install new furniture from the manufacturer until final acceptance by COR: Rochelle Landowski, rochelle.landowski@va.gov

Contractor shall place all orders, track orders, schedule deliveries and coordinate trucks with the manufacture for manufacturing and delivery according to VA project schedule.

Contractor shall provide all necessary materials, equipment, labor, supervision, and management to: (A) coordinate delivery; (B) load and unload; (C) place/install items in designated rooms/locations; (D) assemble items as required; (E) secure as designated; and (F) properly dispose of all associated packing/crating materials outside the VA premises.

Upon award, the VA will require a copy of the bill of materials. A project manager, project designer or installation foreman must be onsite during installation.

Provide maintenance manuals for all products specified.

Contractor and any sub-contractor working for the contractor shall comply with all regulations in reference to OSHA, COVID-19 guidelines, and VA Pittsburgh Healthcare System Medical Center Requirements (Attachment C)

Contractor and any sub-contractor working for the contractor in performance of this contract must provide neat, clean, and well-groomed personnel. Appropriate and professional attire shall be worn at all times. Athletic and athletic-style garments (i.e. jogging suits, sweat suits, running short, T-shirts) shall not be worn by contractors or their employees. Steel-toed shoes recommended. Hard hats or other protective gear may be required in some areas of the hospital.

Contractor and any sub-contractor are expected to use appropriate language. Obscene language is not permitted, and all individuals are expected to be courteous. This requirement includes any conversation that can be overheard on federal property. There is a zero-tolerance policy for sexual harassment (implied, verbal, suggestive or physical).

Contractor shall follow the following VHA Directive for Flu Vaccination and Tuberculosis Screening:

VHA Directive 1192 requires all health care personnel (HCP) to participate in the seasonal influenza prevention program and outlines the key implementation steps. Health care personnel is defined in VHA Directive 1192 as all VA licensed and unlicensed, clinical and administrative, paid and unpaid, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, students, researchers, volunteers and trainees who work in VA locations. HCP covered by the policy are expected to receive annual influenza vaccinations. Those HCP unable or unwilling to be vaccinated are required to wear a face mask throughout the influenza season. Masks are available at entrances throughout the medical center.

It is the responsibility of the contractor to ensure that all contract staff are compliant with the requirements outlined in VHA Directive 1192. The contractor shall maintain the following documentation:

Documentation of vaccination, e.g. signed record of immunization from a healthcare provider or pharmacy, or a copy of medical records documenting a vaccination.

Completed Health Care Personnel Influenza Vaccination Form (Attachment B of VHA Directive 1192) if unwilling or unable to receive the vaccination.

Annual certification that all contract staff performing services at VA facilities are in compliance with VHA Directive 1192. This is to be submitted to Contracting Officer s Representative (COR).

VHA Directive 2011-036 requires that all contractors must certify annually to the Contracting Officer s Representative (COR) that all contractor employees working at VA facilities have a documented screening for latent tuberculosis within the last 12 months. If screening for latent tuberculosis is positive, clearance from a physician is required prior to working at VAPHS. Contractor employees that fail to meet this requirement will not be permitted to work at VAPHS facilities and may be asked to leave VAPHS property without notice until the requirement is met.

PRODUCT

Acoustical Panels

Item #1: Upholstered Wall Panels:

Salient Characteristics based on Xorel Artform

Design #1

Quantity: 4

Design #2

Quantity 2

Fabrics:

Lighter Symbol: Xorel Fabric

Strie / 6423/808

Darker Symbol: Xorel Fabric

Havana / 6249 / 5

Durable and colorfast

Antibacterial

Easy to clean/bleach cleanable

Free of chemical finishes

3rd Party Certified for sustainability

Lab tested

NTC

Substrate:

Quiet-Core Plus Acoustical Substrate | NRC 1.05

Quiet-Core Plus is a tackable and acoustical solution. Constructed with an additional 1/8 high density substrate of inorganic minerals & wool blend fastened to the face of the standard Quiet-Core panel. This panel provides tackability and exceptional acoustical performance. Also ideal for high traffic areas.

Benefits and Features:

Exceptional acoustical performance

Tackable

Available in 1 1/8 thickness

Constructed with inorganic minerals & wools blend

Ideal for high traffic areas

Acoustical Coefficient Performance

250Hz 1.03

500Hz 1.12

1000Hz 1.08

2000Hz 1.02

4000Hz 1.00

NRCÂ 1.05

KICKOFF MEETING

The prime contractor(s) shall participate in a kickoff meeting within (10) days of task order issuance, virtually or in person at the VA University Park campus. Time and date will be determined by the VA point of contact.

SUBMISSION OF QUESTIONS

All questions must be received by 09/01/22 All questions submitted for this solicitation must be sent electronically to the following email address: Jade.Groves@va.gov. Questions received after the stated date and time may be addressed at the discretion of the Contracting Officer.

SUBMISSION OF QUOTATION

The contractor shall submit complete emailed electronic portable document format (pdf) or Microsoft Excel (xls) format of:

Drawings (floorplans, isometrics, shop drawings, typicals, etc.)

Complete manufacturer s product specifications

Bill of materials tagged by CLIN/room number/department, etc.

Quantity of man hours for labor/installation

Product literature and warranty information

Physical finish samples (to match existing product)

Price quote with separate lines for labor/installation and any fees

DELIVERY, INSTALLATION AND REMOVAL OF EXISTING FURNITURE

Delivery and installation must be managed and completed in coordination with VA Standards. No direct deliveries will be accepted by the VA; the vendor must arrange and be present for all deliveries. The VA will turn away any unscheduled deliveries at the vendor s expense. A project manager or project designer and installation foreman must be onsite during installation.

For furniture delivery, the combination freight/passenger elevator is available at no additional charge during normal business hours, which are 8:00am to 4:00pm Monday through Friday.

All deliveries are through the loading dock and must be scheduled 2 weeks prior to delivery. The loading dock can be congested at times.

For installation, the contractor/vendor is responsible for protecting the floors to and from the elevator and from the elevator to the workspace. Masonite is required for all floors as well as door jamb and corner protection. All transport carts and wheeled equipment must be checked and verified to ensure damage is not made by them. Any damage done to the space must be repaired within 90 days at the furniture vendor s expense.

Equipment contractor must provide and use:

HEPA drills

HEPA Shop-Vac

Hammer drill

Moving equipment

Deliveries must be scheduled through the interior design office before installation.

Final location(s) for any existing furniture not being disposed of will be provided by VA representative prior to furniture delivery.