6640--Tissue Processing Equipment
Closed Solicitation Posted
- Solicitation number
- 36C24726Q0452
- Agency
-
Veterans Integrated Service Network 7
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 334516 Analytical Laboratory Instrument Manufacturing
- PSC
- 6640 Laboratory Equipment And Supplies
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 7, through the W.J.B. Dorn VA Medical Center in Columbia, South Carolina, is soliciting proposals for the procurement and installation of a new automated tissue processor (Solicitation 36C24726Q0452). The equipment must meet specific technical specifications including a minimum capacity of 200 tissue cassettes per run, at least 12 reagent stations with automatic reagent rotation, two paraffin reservoirs with programmable controls, a touchscreen interface, fume containment and leak detection safety features, USB/network connectivity, and UL or CE certifications. The contractor must also provide onsite installation, calibration, end-user training for laboratory staff, technical documentation, and a minimum one-year warranty with post-installation support. This is an unrestricted solicitation on a commercial products basis, and proposals are due by April 24, 2026, at 9:00 AM EDT. The contracting officer for this opportunity is Joseph Locke, reachable at 803-979-0338.
This solicitation includes no set-aside designation and references specific Leica Biosystems equipment including the HISTOCORE PELORIS 3 tissue processor at 110V, a HISTOCORE SCAN Kit, a HIGH CAPACITY BASKET KIT, and an NXT NPTU2000 LINE as line items with pricing to be submitted by offerors. The contractor must deliver the equipment within 60 days of contract award, complete installation within 10 business days of delivery, and provide staff training within 3 days of installation. The equipment must fit within the designated laboratory space of approximately 60 inches by 35 inches by 30 inches, with FOB destination shipping included in the pricing. The place of performance is the Ralph H. Johnson VA Healthcare System Pathology & Laboratory Medicine Service Histology Department in Charleston, South Carolina, where the tissue processor will support diagnostic and research purposes through processing human tissue specimens for paraffin embedding.
Notice text
Statement of Requirement (SOR)
Title:
Procurement and Installation of a New Automated Tissue Processor
1.0 Purpose
The purpose of this Performance Work Statement (PWS) is to define the requirements for the procurement, delivery, installation, training, and initial support for a new automated tissue processor for the histology laboratory at Ralph H. Johnson VAHCS. This equipment is essential for processing human tissue specimens for diagnostic and research purposes.
2.0 Background
The histology lab currently relies on outdated or inefficient tissue processing equipment. To meet increased workload, enhance diagnostic accuracy, and maintain regulatory compliance, a new, modern, automated tissue processor is required. This unit will support the timely and consistent processing of tissue specimens for paraffin embedding.
3.0 Scope of Work
The contractor shall provide:
Delivery of a new, fully automated tissue processor that meets the specifications outlined in Section 4.0.
Onsite installation, calibration, and testing of the unit.
End-user training for laboratory staff (minimum of [e.g., 5] individuals).
Technical documentation including user manuals, maintenance guides, and warranty terms.
Initial service support for a minimum period of [e.g., one year] post-installation.
4.0 Technical Requirements
The tissue processor shall meet the following minimum specifications:
Requirement
Description
Type
Fully automated, enclosed tissue processor
Capacity
Minimum of [e.g., 200] tissue cassettes per run
Reagent Stations
Minimum [e.g., 12] stations with automatic reagent rotation
Paraffin Reservoirs
At least 2 with programmable melting/warming
Interface
Touchscreen display with user-friendly interface
Safety Features
Fume containment, leak detection, backup power mode
Connectivity
USB and/or network connectivity for data export
Certifications
UL, CE, or equivalent safety and quality certifications
Dimensions
Must fit within designated laboratory space (approx. 60in x 35in x 30in)
Power Requirements
Compatible with 120V/60Hz
5.0 Performance Requirements
Task
Performance Standard
Acceptable Quality Level (AQL)
Method of Surveillance
Delivery
Delivered within 60 days of contract award
100% on-time delivery
Inspection upon receipt
Installation
Completed within 10 business days of delivery
100% complete and functional
Onsite verification
Training
Provided within 3 days of installation
100% of identified staff trained
Training sign-in and feedback
Documentation
Delivered with unit and electronically
100% accuracy and completeness
Document review
6.0 Period of Performance
The period of performance is from the date of contract award to 90 days, including delivery, installation, and training.
7.0 Place of Performance
Ralph H. Johnson VA Healthcare System, Pathology & Laboratory Medicine Service, Histology Department, Room B225, 109 Bee Street, Charleston, SC 29401.
8.0 Deliverables
Deliverable
Due Date
Format
Recipient
Equipment Delivery
Within 60 days of award]
Physical Unit
Warehouse / Logistics
Installation Report
Within 5 days of setup
Lab Manager
Training Completion Log
Within 3 days of training
User & Maintenance Manuals
At time of delivery
Hard copy & digital
Lab Supervisor
Warranty Certificate
At time of installation
9.0 Warranty and Support Requirements
Minimum one-year full warranty on parts and labor.
Remote and onsite technical support availability during business hours.
Optional extended service agreement pricing to be included in the proposal.
Files
| File | Type | Posted |
|---|---|---|
| 36C24726Q0452.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| 6640--Tissue Processing Equipment | Special Notice |
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