6640--cage washer system - " brand name or equal" IAW with SOW huntington VA medical center 1540 spring valley DR, huntington, WV 25704

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COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

General Information

Document Type:

Combined Solicitation/Synopsis

Solicitation Number:

36C24521Q0294

Posted Date:

Wednesday, March 10, 2021

Response Date:

Monday, March 15, 2021

Product or Service Code:

6640

Set Aside:

Small Business Set-Aside.

NAICS Code:

333999, All Other Misc. General-Purpose Machinery Manufacturing

Contracting Office Address

The Department of Veterans Affairs

Network Contracting Office 5

1540 Spring Valley Dr.

Huntington, WV 25704

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued. The Government reserves the right to make no award from this solicitation.

This solicitation is a request for quotations (RFQ). The government anticipates awarding a firm-fixed price purchase order resulting from this solicitation. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-03.

The associated North American Industrial Classification System (NAICS) code for this procurement is 333999, All Other Miscellaneous General-Purpose Machinery Manufacturing, with a small business size standard of 500 employees. This solicitation is a 100% set-aside for Small Business. Offerors must be verified in the Vendor Information Pages (VIP), https://www.vip.vetbiz.va.gov/, at the time of receipt of quotes and at the time of award.

The Department of Veterans Affairs, Network Contracting Office 5, 1540 Spring Valley Dr, Huntington, WV 25704 is soliciting quotations from Small Business to provide Cage Washer System at the VISN05 facility listed below. Respondents to this solicitation must fully demonstrate their capability by supplying detailed quote information along with any other documents necessary to support the requirements below.

All interested companies shall provide quotation(s) for the following: (See Attachment 1).

Statement of Work (SOW)

For the Purchase and Installation of a Cage Washer

Veterans Integrated Service Network -05 (VISN05)

1.0 General

1.1 Background

The Hershel Woody Williams VAMC has an on-site Veterinary Medical Unit (VMU) that

houses mice and rats and will soon house rabbits for use in research conducted at our facility.

The VMU is an AAALAC-accredited center for animal procurement and housing.

The Hershel Woody Williams VAMC has a Cage Washer used to sanitize animal Cages for the Research Facility. Our current Cage Washer has reached it s expected life expectancy and is in need of replacement.

1.2 Objective

Our objective is to purchase a new Cage Washer that meets the requirements outlined in this Statement of Work. The new Cage Washer must fit into the existing space without structural modification to the facility and the cost must include installation.

1.3 Scope of Work

The Contractor must provide and install a Cage Washer per the below listed specifications:

Overall Unit Size

Acceptable Range

89 W x 96 H x 100 L

84 89 W x 96 104 H x 100 120 L

Existing Utilities

Electrical

208V, 3 Phase, 60Hz

208 V-480V, 3 Phase, 60Hz

Steam

1 ½ NPT @ 60 PSI

1 -2 NPT @45-80 PSI

Condensate

1 NPT

¾ -1 NPT

Hot Water

1 NPT

1 -1 ½ NPT

Cold Water

1 ½ NPT

¾ -1 ½ NPT

Floor Drain

4 Floor Drain with 7 round insert bowl

3 -4 Floor Drain

Vent

12 ID Duct

(Location Shown Below)

10 -12 ID Duct

1 each Large cage washer This is a double door wide cage and rack washer.

These dimensions must be the same with the new Cage Washer as modifying the existing structure to accommodate a different size Cage Washer is not authorized.

Stainless steel insulated construction *Stainless steel recirculating components and piping

Stainless Steel Treatment Pump

Illuminated Wash Compartment

Touch Screen Micro-Computer Control System

Programmable Automatic Multi-Phase Treatment Cycles

UL Inspected Control System

Oscillating Jet System

Automatic Self-Cleaning Screen

Temperature Guarantees

Incoming Utility Gauges

Non-proprietary parts

Double Door (Pass-Thru) Unit Configuration

Pit Mounted

Right Side services

Barrier Wall Trim Flange One (1) Wall

Control On/Off switch

3 Phase On/Off switch

Emergency Stop Push Button

Color Touch Screen Operator Interface

Twelve Pre-programmed Wash Cycles

Process Temperature indication: Set point and Actual Reading

Process Time Indication: Remaining

All Cycle Time and Temperature Set Points Adjustable

Cycle Names User Adjustable

Cycle Lock-out capability

Monitoring Alarm Condition

Time/Date Display

Ethernet connection for Factory Access and Troubleshooting

Strip Chart Printer or Thumb Drive Recording System USB

Stainless Steel Coil Sump Heating

House Water Temperature Booster

Door Stops

"Reusable-Throwaway" Alkaline Detergent System, Non-Heated

DDCD System - Injected

Cool-Down System

OPTI-WASH System

1/3 View Door

Automatic Damper

Hard Copy Operator Manual

Hard Copy Maintenance Manual

600 VAC, 3-Phase, 60 Hz

The Vendor is responsible for removing and disposing of the old cage Washer from VA Property

The Vendor is responsible for removing and disposing of the old Bedding Waste Disposer.

Vendor must provide a turn-key installation of the Cage Washer to include all labor, moving materials, tools, parts, equipment and supervision to set and level the equipment and place it into operation.

1.4 Period of Performance

The period of performance of this contract is 90 days after the award of the Contract.

1.5 Place of Performance

Hershel Woody Williams VA Medical Center, Building 23R, 1540 Spring Valley Drive, Huntington, WV 25704.

1.6 Applicable Documents

Not Applicable.

2.0 Specific Requirements/Tasks

Not Applicable.

3.0 Delivery or Deliverables

1 EA. Cage Washer that meets the specifications outlined in this SOW.

Notice to contractors:

All information and data related to this project that the contractor gathers or obtains shall be both protected from unauthorized release and considered the property of the government. The contracting officer will be the sole authorized official to release verbally or in writing, any data, the draft deliverables, the final deliverables, or any other written or printed materials pertaining to this contract. Press releases, marketing material, or any other printed or electronic documentation related to this project, must not be publicized without the written approval of the contracting officer.

4.0 Meetings

Not Applicable.

5.0 Required Travel and Other Direct Costs (ODCs)

The principal place of performance is the Hershel Woody Williams VA Medical Center located at 1540 Spring Valley Drive, Huntington, WV 25704. Accordingly, reimbursable travel and per diem for the contractor s employees performing work on a regular basis at this place of performance is not authorized. Any changes to this must be approved in advance by the contracting officer.

6.0 Government Furnished Property/Equipment/Information

Not Applicable.

7.0 Special Instructions

Not Applicable.

8.0 Glossary of Abbreviations and Acronyms

Not Applicable.

Place of Performance: VISN05 Medical Center.

Huntington VA Medical Center

1540 Spring Valley Dr.

Huntington, WV, 25704

Hours of Operation:

The Huntington VAMC requires the contractor to deliver within 90 days from the contract award to the VA medical facility warehouse above during normal business hours from 8:00AM to 3:30PM. (EST), Monday through Friday.

Government Responsibilities:

No Government Furnished Property (GFP) will be provided.

The Government will provide access to areas and an escort when required by participating Medical Center policy.

The Government will provide applicable VA Polices, Handbooks, Guides, Regulations and Medical Center Memorandums

The Government will unilaterally award Task Orders to fund the required services for each facility.

The Contract Specialist for this contract will be:

Mohsin Abbas

202-745-8000 X56415

Mohsin.Abbas2@va.gov.

The Government Point of Contact for this Requirements will be:

VPOC: Todd W. Gress

Phone: 304-429-6755 x2790

Email: Todd.Gress@va.gov.

The VAPOC for this Task Orders will be:

Medical Center

Name

Telephone

Email

Huntington VAMC

Todd Gress

304-429-6755 x2790

Todd.Gress@va.gov

Attachment 1: Price Quote Contract Line Item Number (CLIN) Table

Attachment 2: Solicitation Clauses and Provisions

Attachment 3: Gray Market Prevention Language

E. Price Schedule:

The contractor must provide a price quote for each CLIN delineated in Attachment 1 to be considered for award. Must provide the authorized distributor letter if you are not the manufacturer.

See Attachment 1: Price Quote Contract Line Item Number (CLIN) Table

F. Evaluation of Quotes:

The Government will select the quote that represents the best benefit to the Government at a price that can be determined reasonable. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government. Price, technical capabilities, and past performance. Specific quote requirements are detailed in attached FAR 52.212-1 Instructions to Offerors Commercial Items .

Following receipt of quotes, the Government will perform an evaluation using a comparative evaluation of the services quoted in accordance with FAR 13.106-2(b)(3). The Government will compare quotes to one another to select the quote that best benefits the Government by fulfilling the requirement.

Contractors may submit more than one quote; however, contractors are strongly encouraged to submit their best technical solutions and prices in response to this request for quote.

Once the Government determines there is/are a contractor(s) that can provide a product that meet(s) the requirements of this request for quote, the Government reserves the right to communicate with only those contractors quoting the best-suited service to address any remaining issues.

G. Clauses and Provisions:

The clauses and provisions for this solicitation are found in Attachment 4: Solicitation Clauses and Provisions. The Clauses and Provisions provide additional information regarding the requirements for quote submission and evaluation.

See Attachment 2: Solicitation Clauses and Provisions

The full text of FAR and VAAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html and http://www.va.gov/oal/library/vaar/index.asp.

This is an open-market combined synopsis/solicitation for supplies as defined herein.  The government intends to award firm fixed price contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. Orders will then be placed against this contract. All quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Offeror shall list exception(s) and rationale for the exception(s).

All quotations shall be sent via email to Mohsin Abbas, Contract Specialist,

Mohsin.Abbas2 @va.gov . Submission shall be received no later than 1:00 PM EST on March 15, 2021. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Only e-mailed quotes will be accepted. It is the responsibility of the vendor to ensure the Government s timely receipt of their quote.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contract Specialist, Mohsin Abbas, Mohsin.Abbas2@va.gov.