6630--VISN Urinalysis CPRR

E.1 INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS

1. INSTRUCTIONS FOR QUOTE SUBMISSION:

Quotes shall be assembled by the following volumes:

Volume 1 - Quote Form (Standard Form 1449)

Signed and dated, include the North American Industry Classification System (NAICS) code and small business size standard in Block 10 and acknowledgements of solicitation amendments. Unique Entity Identifier (UEI) Number shall be entered in the block with the Offerors name and address. Please only provide requested information.

Volume 2 Pricing

Pricing shall be submitted on Attachment E 36C24624Q0059 Line Items. Attachment E shall include test number and whether the test is open market or available on FSS in comment section of Attachment E. Total price will be evaluated by the Government; proposed prices should reflect a clear understanding of the requirements and commensurate with the Statement of Work. This volume shall be submitted in excel format. Please only provide requested information. The following fields require completion on the attachment. Do not change the format or add/delete any Excel spreadsheet columns.

Column.

Element Name

Line-Item Template Name

Selection/Input

K

Unit of Measure:

Unit of Measure

Select the applicable 'Unit of Measure' from the dropdown. The 'Unit of Measure' EA should always have a 'Packaging Multiple' of 1

L

Packaging Multiple

Packaging Multiple

Enter the total quantity that comes in each 'Unit of Measure' i.e., How many come in each CS, CT, PG, etc. The 'Unit of Measure'

EA should always have a 'Packaging Multiple' of 1

N

LIN is:

Line Item Is

Select 'Priced', 'NSP' (Not Separately Priced), or 'N/C' (No Charge) from the dropdown

O

Unit Price ($):

Unit Price

Enter the price for each 'Unit of Measure' i.e., What is the cost of each CS, CT, PG, etc.

AN

MANUFACTURER PART NUMBER (MPN):

MANUFACTURER PART NUMBER (MPN)

The MPN identifies the manufacturer from which an item originated. Its purpose is to identify the company that made the part, as opposed to a SKU number that is used for inventory record keeping by the Vendor. Each MPN is unique and can be composed of letters, numbers, or both.

BZ

ITEM PART NUMBER

ITEM PART NUMBER

Enter the distributor/vendor part number if different than the mfg. part number.

CH

OEM NAME:

OEM NAME

Enter the Name of the OEM. Do not enter the Distributor/Vendor Name unless the Distributor/Vendor is the Manufacturer.

Offerors Representations and Certifications

A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically). An offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically at www.sam.gov/portal/public/SAM/.

All Offerors shall be registered and current in the System for Award Management (SAM) database at time of award.

Failure to submit a complete proposal may result in a technically unacceptable determination.

Complete and return the attached VA DIRECTIVE 6550 Attachment C under section D Attachments.

All product(s) offered shall be in new condition. The Government shall not accept any conditions other than new.

2. AMENDMENTS

Amendments to this solicitation will be posted Sam.gov. Paper copies of the amendments will NOT be individually mailed. No other notification of amendments will be provided. Potential Offerors are advised that they are responsible for obtaining and acknowledging any amendments to the solicitation. Failure to acknowledge an amendment may result in your quote being considered unacceptable.

3. AWARD BASIS

Quotes will be evaluated in accordance with the criteria set forth in the solicitation. The Government may, at its discretion and in its best interest, make award without conducting discussions with offerors. Therefore, prospective offerors are encouraged to submit offers that represent the best terms and conditions of the offeror. Award will be made to the vendor whose quote represents the best value to the Government, considering price and other non-price factors.

The following factors will be evaluated in accordance with solicitation provision 52.212-1, Instructions to Offerors.

The following factors shall be used to evaluate offers:

Factor 1: Technical

Factor 2: Past Performance

Factor 3: Price

FACTOR 1 TECHNICAL

Offerors shall submit an electronic copy of technical volume to include sufficient information to provide a basis for sound evaluation by the Government. The information shall be concise, factual, and complete.

Technical factors include:

1 Instrument Performance

Quality of Test Methodology

Ease of Operation

Backup Equipment

Calibration Frequency

Microscopic Particle/Sediment Identification

Manual Microscopic Review Criteria

2 Technical & Service Support

Technical Support

Service Support

Maintenance Plan

Installation & Validation Plan

Training Plan

Continuing Education Plan

3 Hardware & Maintenance

Instrument Footprint/Size

Reagent & Supply Inventory management

Computer Interface & Capabilities

Quality Control & Data Management

Materials Supplied

FACTOR 2 - PAST PERFORMANCE

The offeror shall submit an electronic copy of past performance volume, separate from the technical volume, also as Word or pdf. The past performance volume shall consist of at least two (1 VA and 1 private sector) recent (within 3 years) and relevant (same scope and complexity) contracts with the following contact information: Point of Contact Name (of contract partner, not vendor), address, and telephone number. Point of Contact should be someone who can validate vendor s past performance.

FACTOR 3 - PRICE

The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

4. TECHNICAL QUESTIONS

Offerors should submit all technical questions regarding this solicitation to the Contract Specialist in writing, via email, to LaToya.Glover2@va.gov on or before 12:00pm, EST on December 19, 2023.

Address Subject Line: VISN 6 Urinalysis: 36C24624Q0059

Telephonic (verbal) questions Will Not be addressed.

All responses to questions, which may affect offers, will be incorporated into a written amendment to the Request for Quote.

5. DUE DATES

All quotes shall be submitted by 12:00pm EST on December 22, 2023, via email to LaToya.Glover2@va.gov

Facsimiles are not authorized under this announcement.