6540--Haag-Streit Reliance Eye Exam Lane Brand Name Only Vendor Question

Question: CLIN 0002 The Reliance 7900NC model is without the three instrument wells. This is an unusual configuration as an eyelane normally has several instruments that are charged in the instrument wells. The model with the instrument wells is 7900 IC. As requested, the Reliance 7900 NC/WC which is the Solicitation model with wheelchair

Answer: We definitely need the stands with the instrument wells that are low enough to accommodate patients in wheelchairs. The stands without the wells are not acceptable.

Question: CLIN 0006 - The Haag-Streit IM 910 Imaging Module with Eyesuite Software and All-in-One PC is the correct product for Part Number IM910BQSETESPC. Â I do not know what RM-03 AIO-PC (MAP)" is as this is not a Haag-Streit product. Â Could you please let me know what this is or is this just a part number from another Vendor or internal part number that can be ignored.

Answer: The RM-03 is the All in One PC that comes with the camera.

Question: CLIN 0007 - You state "Haag-Streit Dicon License for LENSTAR . Â I assume you are procuring the Haag-Streit DICOM License and it is for the 3 IM 910 Imaging Modules in CLIN 0006. Â Is this correct?

Answer: Yes

Question: CLIN 0009 - I assume the Reliance Monitor Arm - Articulating Mount (P/N 539900) is being ordered for the All-in-One Computer in CLIN 0006, but you are ordering more than the quantity of IM 910s in CLIN 0006 so I am unsure. Â Some vendors will recommend the 539900 arm but if you are ordering these for the computer in CLIN 0006, Haag-Streit recommends the Reliance Monitor Arm Fixed Height Part Number 539500. Â If you are ordering the 539900 arm for another reason, you should consider procuring 3Â Reliance Monitor Arm Fixed Height Part Number 539500 for CLIN 0006.

Answer: We want six 539900 articulating mount. Three are for the new cameras and the other three are for existing cameras we have in the clinics.

Question: CLIN 0010 - Your state "3 years parts & labor warranty". Â Reliance provides a 1 year warranty for their products - CLINS 0001, 0002, 0003, 0004 and 0009. Â Haag-Steit provides a 1 year warranty for CLINS 0005 and 0006. Â The Haag-Streit DICOM License in CLIN 0007 is a license and software that works with the Eyesuite software to allow for images from the IM 910 to be transferred to electronic medical records and is configured during installation. Â Reichert offers a lifetime warranty on its Illuminated Phoroptor (11636) in CLIN 0008.Â

Answer: The manufacturer warranties are sufficient.

COMBINED SYNOPSIS/SOLICITATION FOR

COMMERCIAL PRODUCTS AND SERVICES

General Information

Document Type:

Combined Synopsis/Solicitation

Solicitation Number:

36C24123Q0443

Posted Date:

March 29, 2023

Original Response Date:

April 3, 2023

Current Response Date:

April 3, 2023

Product or Service Code:

6540

Set Aside:

Small Business

NAICS Code:

339115

Contracting Office Address

Veterans Health Administration

Regional Procurement Office East

Network Contracting Office 1 (New England)

200 Springs Road

Bedford, MA 01730

Description

This is a combined synopsis/solicitation for commercial products prepared in accordance with the format in Federal Acquisition Regulation (FAR) 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation will not be issued.

This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2023-02.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339115, with a small business size standard of 1000. The product or service code is 6540. The Government will award firm-fixed price (FFP) contract resulting from this combined synopsis/solicitation to the responsible offeror whose offer, conforming to the synopsis/solicitation, will be most advantageous to the Government (as determined by the solicitation evaluation criteria).

The Department of Veterans Affairs, Network Contracting Office 1, located at Bedford MA, in support of VISN 01, VA Health Care System at Togus Medical Center is seeking to purchase Haag-Streit Reliance Eye Exam Lanes

All interested companies must provide quotation for the following:

Supplies

Item Number

Description

Quantity

Unit of Measure

0001

092052 RELIANCE FX-920L FULL TILT EXAM CHAIR BLACK CENTER, CHARCOAL BOLSTERS (map) *LOW VERSION, WHEELCHAIR COMPATIBLE*

7

EA

0002

7900N/WC RELIANCE 7900NC INSTRUMENT STAND W/ SLIT LAMP ARM, REFRACTOR ARM & OH LAMP (MAP) **LOW VERSION, WHEELCHAIR COMPATIBLE**

7

EA

0003

RELIANCE 942 CHAIR MOVER, HIGH DENSITY POLYETHYLENE **LOW VERSION, WHEELCHAIR COMPATIBLE**

7

EA

0004

WHEELCHAIR MODIFICATION FOR ALL STANDS ** NO CHARGE WITH THIS PURCHASE**

7

EA

0005

09004.4 HAAG STREIT BQ, BP, BX TONOMETER WITH TO PRISMS (MAP)

7

EA

0006

IM910BQSETESPCIM910 DIGITAIL IMAGING SYSTEM FOR BQ900 WITH RM-03 AIO-PC (MAP) *** REPLACES IM900**

3

EA

0007

7220374-1HAAG STREIT DICOM LICENSE FOR LENSTAR

3

EA

0008

11636 REICHART ILLUMINTATED PHOROPTER, MINUS CYL. BLACK (MAP)

7

EA

0009

539900 RELIANCE MONITOR ARM W/ TRAY- ARTICULATING MOUNT

6

EA

0010

PRICE INCLUDES DELIVERY, INSTALLAAND 3 YEAR PARTS & LABOR WARRANTY FOR NEW EQUIPMENT

1

EA

Delivery shall be provided 60 days after receipt of order/award of contract. FOB Destination. The contractor must deliver line items to:.

Place of Performance

Address:

Togus VAMC

1 VA Center

Augusta, ME

Postal Code:

04330-6796

Country:

UNITED STATES

Award will be made to the quoter whose quotation, offers best price. The government will evaluate information based on the following evaluation criteria: Price Alone.

The full text of FAR provisions or clauses may be accessed electronically at acquisition.gov.

The following solicitation provisions apply to this acquisition:

FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services (MAR 2023)12

FAR 52.212-3, Offeror Representations and Certifications Commercial Products and Commercial Services (DEC 2022)

Offerors must complete annual representations and certifications online in the System for Award Management (SAM) in accordance with FAR 52.212-3. If paragraph (b)(2) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services (DEC 2022)

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Products and Commercial Services (MAR 2023)

The following subparagraphs of FAR 52.212-5 are applicable:

All quoters must submit the following: Quote, Authorized Distributor Letter, Estimated Delivery Date.

All quotation must be sent to manases.cabrera@va.gov.

This is an open-market combined synopsis/solicitation for products as defined herein. The government intends to award a purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition.

OR

The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:

Quoter must list exception(s) and rationale for the exception(s)>. Quotations that reject the terms and conditions of the solicitation may be excluded from consideration.

Submission must be received not later than April 3, 2023 at 4:30PM at manases.cabrera@va.gov. Late submissions will be treated in accordance with the solicitation provision at FAR 52.212-1(f). Only emailed quotes will be accepted.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the contract specialist Manases Cabrera at manases.cabrera@va.gov.