6540--Digital Phoropter Systems Brand Name or Equal To

Request for Quote (RFQ) #: 36C25923Q0290

Digital Phoropter System per Specifications, Brand Name or Equal To

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation.

* The deadline for all questions is 4:00pm EST, 03/03/2023

All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation.

** Quotes are to be provided to Lindsey.Zwaagstra@va.gov no later than 4:00pm ET, 03/10/2023.

Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award.

This is a Request for Quote (RFQ) and the solicitation number is 36C25923Q0290. The government anticipates awarding a firm-fixed price contract resulting from this solicitation.

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2023-01 effective December 30, 2022.

The North American Industrial Classification System (NAICS) code for this procurement is 339115 with a small business size standard of 1000 Employees.

List of Line Items;

Line Item

Description

Quantity

Unit of Measure

Unit Price

Total Price

0001

Equal To Topcon MPN: 13356K Bluetooth set for Topcon instruments. One set per KR/CL/CV, 300 foot distance may be limited by thickness of walls or wall material

12

EA

$

$

0002

Equal To Topcon MPN: 13081K1, CV-5000S with Optical Head, Power Supply with KB50s

08

EA

$

$

0003

Equal To Topcon MPN: 418449900 Auto Kerato-Refractometer with Auto Capture

08

EA

$

$

0004

Equal To Topcon MPN: 420289902 Lensmeter with PD, Printer, LAN

08

EA

$

$

0005

Equal To Topcon MPN: 23060-11-000 Instrument Stand with LED Lamp 120V

12

EA

$

$

0006

Equal To Topcon MPN: 13040B Vision Tester Plus Cylinder

04

EA

$

$

0007

Equal To Topcon MPN: 450 Refraction Mirror Set - 2 Mirrors

04

EA

$

$

0008

Equal To Topcon MPN: 12050K1 high resolution 22 LCD monitor to present all common acuity charts with wall mount

04

EA

$

$

0009

Equal To Topcon MPN: 12050K1 high resolution 22 LCD monitor to present all common acuity charts. IR Emitter with wall mount.

08

EA

$

$

0010

Installation, Calibration and On-Site Training

13

JB

$

$

GRAND TOTAL

$

Description of Requirements for the items to be acquired:

1. Background

The Oklahoma City VA Health Care System (OKC VAHCS) must purchase a Topcon CV-5000S system, or equal with training for eight (8) CBOC activations.

2. Project Scope

The OKC VAHCS must purchase eight (8) Topcon CV-5000S system, or equal, to meet the need of the Oklahoma City CBOC medical facilities.

3. Specifications

The Oklahoma City VAHCS specifications are designed to outline all the Oklahoma City VAHCS Nursing/Telehealth Service requirements. These requirements will be provided to the Contracting Officer Representative (COR) before final approval. The Topcon CV-5000S system requirements for service and materials are provided below.

Offeror must meet these, or equal specifications:

- "Topcon Bluetooth set for Topcon instrument (one set per KR/CL/CV, 300 foot distance may be limited by thickness of walls or wall material) (Part Number: 13356K)"

- Topcon CV-5000S with KB-50S (Part Number: 13081K1)

- Topcon KR-1 Auto Kerato-Refractometer with Auto Capture (Part Number: 418449900)"

- Topcon CL-300 Lensmeter with PD, Printer (Part Number: 420289902)

- Topcon IS-5500 Instrument Stand with LED Lamp 120V (Part Number: 23060-11-000)

- Topcon Vision Tester VT-10 (-)BLK (Part Number: 13040B)

- Topcon Refraction Mirror Set - 2 Mirrors (Part Number: 450)

- Topcon CC-100 Digital Acuity Chart with Wall Mount (Part Number: 12050K2)"

- Topcon CC-100 Digital Acuity Chart with IR Emitter for CV-5000s and Wall Mount (Part Number: 12050K1)

- Installation, Calibration & On-Site Training

Delivery and acceptance is to be F.O.B Destination (FAR 52.247-34) at the Veterans Affairs Medical Center, located at:

OKLAHOMA CITY VA HEALTH CARE SYSTEM (OKCVAMC)

921 N.E. 13TH STREET

OKLAHOMA CITY, OK, 73104

Delivery is required to OKCVAMC for items to be inventoried before distribution to the sites listed below as annotated above. The VA will be responsible for transporting the items to the locations below for training and installation.

Locations for Training and Installation:

0001 Topcon Bluetooth set for Topcon instrument (one set per KR/CL/CV, 300, or equal      Â

12EA (Ada, Altus, Ardmore, Blackwell, Clinton, Enid, Norman, N. OKC, Stillwater, South, WFLS, Yukon)

0002 Topcon CV-5000S with KB-50S, or equal                                                                        Â

08 EA (Ada, Altus, Ardmore, Blackwell, Clinton, Enid, Norman, N. OKC)

0003 Topcon KR-1 Auto Kerato-Refractometer with Auto Capture, or equal                              Â

08 EA (Ada, Altus, Ardmore, Blackwell, Clinton, Enid, Norman, N. OKC)

0004 Topcon CL-300 Lensmeter with PD, Printer, LAN, or equal                                             Â

08 EA (Ada, Altus, Ardmore, Blackwell, Clinton, Enid, Norman, N. OKC)

0005 Topcon IS-5500 Instrument Stand with LED Lamp 120V, or equal                                  Â

12 EA (Ada, Altus, Ardmore, Blackwell, Clinton, Enid, Norman, N. OKC, Stillwater, South, WFLS, Yukon)

0006 Topcon Vision Tester VT-10 (-)BLK, or equal                                                                  Â

04 EA (Stillwater, South, WFLS, Yukon)

0007 Topcon Refraction Mirror Set - 2 Mirrors, or equal                                                           Â

04 EA (Stillwater, South, WFLS, Yukon)

0008 Topcon CC-100 Digital Acuity Chart with Wall Mount, or equal                                    Â

04 EA (Stillwater, South, WFLS, Yukon)

0009 Topcon CC-100 Digital Acuity Chart with IR Emitter for CV-5000s and Wall, or equal Â

08 EA (Ada, Altus, Ardmore, Blackwell, Clinton, Enid, Norman, N. OKC)

0010 Installation, Calibration & On-Site Training                 Â

13 JB (Ada, Altus, Ardmore, Blackwell, Clinton, Enid, Norman, N. OKC, Stillwater, South, WFLS, Yukon, and Shawnee)

Ada VA Clinic

717 Better Now Plaza

Ada, OK 74820

Altus VA Clinic

1604 N. Main

Altus, OK 73521

Ardmore VA Clinic

1235 12th Avenue Northwest

Ardmore, OK 73401

Blackwell VA Clinic

1009 West Ferguson Avenue

Blackwell, OK 74631

Clinton VA Clinic

315 Gary Blvd

Clinton, OK 73601

Enid VA Clinic

915 E. Owen K. Garriott Road  Suite A

Enid, OK 73701

Norman VA Clinic

1020 24th Ave NW

Norman, OK 73069

NORTH OKC VA Clinic

14400 Bogert Parkway

Suite 100

Oklahoma City, OK 73120-6111

Shawnee VA Clinic

3700 N. Kickapoo St. Suite 100

Shawnee, OK 74804

South OKC VA Clinic

7919 Mid-America Boulevard

Oklahoma City, OK 73135

Stillwater VA Clinic

320 N. Perkins Road

Stillwater, OK 74075

Wichita Falls VA Clinic

2600 Central Freeway Suite 180

Wichita Falls Texas 76306

Yukon VA Clinic

1808 Commons Circle

Yukon, OK 73099

52.212-1, Instructions to Offerors--Commercial Items applies to this acquisition

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL

Gray market items are Original Equipment Manufacturer s (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.

Offeror shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.

Offerors providing an or equal product(s) must adhere to the terms in FAR 52.211-6. If an item in this solicitation is identified as brand name or equal, the purchase description reflects the characteristics and level of quality that will satisfy the Government s needs. The salient physical, functional, or performance characteristics that equal products must meet or exceed are specified in the solicitation. To be considered for award, offers of equal products, including equal products of the brand name manufacturer, must

Meet the salient physical, functional, or performance characteristic specified in this solicitation;

Clearly identify the item by-

Brand name, if any and

Make or model number,

Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and

Clearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification.

The contracting officer will evaluate equal products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the contracting officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. Unless the offeror clearly indicates in its offer that the product being offered is an equal product, the offeror shall provide the brand name product referenced in the solicitation.

Any award made as a result of this solicitation will be made on an All or Nothing Basis.

State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract.

Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations.

All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror s page limitations unless otherwise indicated in the specific volume instructions below.

All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote.

Submission of quote shall include the following volumes: (I) Technical capability or quality of the item offered to meet the Government requirement, (II) Price, (III) Authorized Distributor Letter, and (IV) Lead Time

Volume I - Technical capability or quality of the item offered to meet the Government requirement

The offeror shall submit specifications, cut sheets, or brochures confirming the products, including of the brand name manufacturer submitted, meets or exceeds the salient physical, functional, or performance characteristic specified in this solicitation. The product(s) quoted must be identified by brand name, if any, and make or model number.

Volume II Price

Price - The offeror shall complete the pricing schedule provided in Section (v) above: Price/Cost Schedule.

Volume III Authorized Distributor Letter

The offeror shall submit a letter form the OEM manufacturer stating they are authorized to sell the items identified in this RFQ.

Volume IV-Lead Time

The offeror shall include lead times for items included in submission.

(End of Addendum to 52.212-1)

52.212-2, Evaluation--Commercial Items applies to this acquisition

ADDENDUM to FAR 52.212-2 EVALUATION COMMERCIAL ITEMS:

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors.

The following factors shall be used to evaluate quotations:

Factor 1. Technical capability or quality of the item offered to meet the Government requirement

Factor 2. Price

Factor 3. Letter of Authorized Distributor

Factor 4. Lead Time

Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2(b)(3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation, but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following:

Factor 1. Technical capability or quality of the item offered to meet the Government requirement: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation.

Factor 2. Price: The Government will evaluate the price by adding the total of all line item prices. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet or exceed the technical capability or quality of the item offered to the Government requirement, as stated in Factor 1, shall not be selected regardless of price.

Factor 3. Letter of Authorized Distributor: The offeror shall submit a letter form the OEM manufacturer stating they are authorized to sell the items identified in this RFQ, brand name or equal to.

Factor 4. Lead Time: The offeror shall include lead times for items identified in the RFQ, brand name or equal to.

(End of Addendum to 52.212-2)

52.212-3, Offeror Representations and Certifications Commercial Items, applies to this acquisition. Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. Offerors must be registered in SAM at time of offer submission.

52.212-4, Contract Terms and Conditions--Commercial Items applies to this acquisition

52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items (JUL 2020) applies to this acquisition

FAR 52.212-5 applies to this acquisition with the following FAR clauses incorporated by reference;

FAR 52.203-6

Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (OCT 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402)

FAR 52.204-10

Reporting Executive Compensation & First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109-282) (31 U.S.C. 6101 note)

FAR 52.209-6

Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (JUN 2020) (31 U.S.C. 6101 note)

FAR 52.219-8

Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and (3))

FAR 52.219-28

Post Award Small Business Program Representation (NOV 2020) (15 U.S.C 632(a)(2))

FAR 52.222-3

Convict Labor (JUN 2003) (E.O. 11755)

FAR 52.222-19

Child Labor Cooperation with Authorities and Remedies (JUL 2020) (E.O. 13126)

FAR 52.222-21

Prohibition of Segregated Facilities (APR 2015)

FAR 52.222-26

Equal Opportunity (SEP 2016) (E.O. 11246)

FAR 52.222-35

Equal Opportunity for Veterans (JUN 2020) (38 U.S.C. 4212)

FAR 52.222-36

Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C. 793)

FAR 52.222-37

Employment Reports on Veterans (JUN 2020) (38 U.S.C. 4212)

FAR 52.222-40

Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496)

FAR 52.222-50

Combating Trafficking in Persons (OCT 2020) (22 U.S.C. chapter 78 and E.O. 13627)

FAR 52.223-18

Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) (E.O. 13513)

FAR 52.225 5

Trade Agreements (JUL 2020) (DEVIATION) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

FAR 52.225-13

Restrictions on Certain Foreign Purchases (JUN 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury)

FAR 52.232-33

Payment by Electronic Funds Transfer System for Award Management (Oct 2018) (31 U.S.C. 3332)

Additional contract requirements or terms and conditions:

852.212-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items (Apr 2020)

VAAR 852.203-70

Commercial Advertising (MAY 2018)

VAAR 852.232-72

Electronic Submission of Payment Requests (NOV 2018)

VAAR 852.233-70

Protest Content/Alternative Dispute Resolution (OCT 2018)

VAAR 852.233-71

Alternate Protest Procedure (OCT 2018)

VAAR 852.246-71

Rejected Goods (OCT 2018)

852.252-70, Solicitation Provisions or Clauses Incorporated by Reference (Jan 2008)

The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the web sites provided in the provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference, or the clause at FAR 52.252-2, Clauses Incorporated by Reference. Copies may also be obtained from the contracting officer.

http://www.acquisition.gov/far/index.html

https://www.acquisition.gov/vaar

The following FAR provisions are to be incorporated by reference:

FAR 52.204-7

System for Award Management (OCT 2018)

FAR 52.204-16

Commercial and Government Entity Code Reporting (AUG 2020)

FAR 52.211-6

Brand Name or Equal (AUG 1999)

FAR 52.214-21

Descriptive Literature (APR 2002)

The following FAR clauses are incorporated by reference:

FAR 52.203-17

Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (JUN 2020)

FAR 52.204-13

System for Award Management Maintenance (OCT 2018)

FAR 52.204-18

Commercial and Government Entity Code Maintenance (AUG 2020)

FAR 52.232-40

Providing Accelerated Payments to Small Business Subcontractors (DEC 2013)

The following VAAR clauses are to be incorporated by reference:

VAAR 852.212-71

Gray Market Items (APR 2020)

VAAR 852.212-72

Gray Market and Counterfeit Items (MAR 2020) (DEVIATION)

The Defense Priorities and Allocations System (DPAS) does not apply.

Date and Time offers are due to Lindsey.Zwaagstra@va.gov by 4:00pm ET, 03/10/2023.

Name and email of the individual to contact for information regarding the solicitation:

Lindsey Zwaagstra

Lindsey.Zwaagstra@va.gov