6530--Purchase of Outdoor umbrellas

1. This is a combined synopsis/solicitation for commercial services/items prepared in accordance with the format in FAR Subpart 12.6 -- Streamlined Procedures for Evaluation and Solicitation for Commercial Items, in conjunction with FAR -- Part 13 Simplified Acquisition Procedures, specifically FAR 13.5 and supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation is attached to this announcement. 1.A. Project Title: Purchase of outdoor umbrellas 1.B. Project Location: Loma Linda VA Healthcare System 11201 Benton Street Loma Linda, CA 92357 1.C. Solicitation Type - Number: Request for Quotes (RFQ) - 36C26223Q0845 1.D. Set Aside: This solicitation is 100% set aside for Service-Disabled Veteran Owned Small Businesses IAW Public Law 109-461, 38 USC Section 8127 1.E. Applicable NAICS code: 337127 1.F. Small Business Size Standard: 500 Employees 1.G. Type of Contract: Firm Fixed Price 1.H. Delivery required as soon as possible 2. Submit written offers in accordance with the following instructions, as well as Addendum to FAR 52.212-1, Instruction to Offerors. Oral offers will not be accepted. Complete and submit enclosures 1 and 2 via email no later than 11:00 AM 4/18/2023 to David Odne; david.odne@va.gov. Ensure the following are completed and/or included in the offer packet: 2.A. Vendor Information 2.B. Acknowledgement of amendments 2.C. Concurrence/non-concurrence with solicitation terms, conditions, and provisions 2.D. Schedule of services 2.E. FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items Background: Loma Linda VA Healthcare System requires outdoor umbrellas for their main Facility building at Loma Linda VA Healthcare System located at 11201 Benton Steet, Loma Linda, CA 92357. The existing umbrellas are damaged and outside of manufacture warren and need replacement to provide proper shade in the courtyard outside of the main cafeteria. The tables are existing, so the umbrellas need to be compatible to the existing table grommet hole. Period and Place of Performance: The installation of goods will take place at the Main Facility building in Loma Linda, CA. The estimated timeline for beginning installation and when product is needed onsite is September 30th, 2023. Product: All finished surfaces shall be free of scratches, mars, dents, or blemishes, and withstand staining, and exhibit to flaking, cracking, or loss or adhesion. Furnishings shall have smooth finishes with no hazardous projections, sharp corners, or detail, which can be hazardous and cause personal injury or damage to clothing. Open Market: Umbrellas, (Quantity. 5) 87 Diameter x 91 Height Table mount Powdercoat Architectural Color Landscape Forms or equal Open Market: Umbrellas, (Quantity. 5) 87 Diameter x 91 Height Table mount Powdercoat Standard Color Landscape Forms or equal Evaluation Criteria: How fully the package meets the requirements as set forth in the statement of requirements. How well the product meets the VA desired intent and fits in the spaceWarranties, significance placed on largest product(s) grouping Operating Constraints: The installation will have to be scheduled with Office Design Group based on the time that the Construction crew will be completed with their work at the Main Facility Loma Linda VA Healthcare System located at 11201 Benton Street, Loma Linda, CA 92357. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-04 Effective January 30, 2022. The following provisions and clauses apply to this solicitation and can be found in enclosure 3- Clauses. a. FAR 52.212-1, Instructions to Offerors Commercial Items b. FAR 52.212-2, Evaluation Commercial Items c. FAR 52.212-4, Contract Terms and Conditions Commercial Items d. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items e. FAR 52.217-6 Option for Increased Quantity f. VAAR 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside g. VAAR 852.219-74, Limitations on Subcontracting Monitoring and Compliance h. FAR 52.252-2, Clauses Incorporated by Reference i. VAAR 852.212-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items 10. Contractor is to order and store at contractor s expense any long lead delivery items that can delay or impede the completion of this work. a. Whenever contact with a facility is required outside of normal duty hours, the Contractor shall coordinate these times with the designated COR, POC or designee. b. In accordance with 5 U.S.C. 6103, Executive Order 11582 and Public Law 94-97 the following national holidays are observed and for the purpose of this contract are defined as Legal Federal official holidays New Year s Day January 1st Martin Luther King s Birthday Third Monday in January President s Day Last Monday in January Memorial Day Last Monday in January Juneteenth June 19th Independence Day July 4th Labor Day First Monday in September Columbus Day Second Monday in October Veteran s Day November 11th Thanksgiving Day Fourth Thursday in November Christmas Day December 25th c. Noncontract Charges: The contractor shall not perform any service that will result in additional charges without prior approval from the Contracting Officer. d. Payment: Payment will be made upon receipt of a properly prepared invoice which references the period for which payment is due, the contract number and/or assigned purchase order number. The invoice must include the correct payment address. e. Waste Removal: The contractor is responsible to remove and properly dispose of all waste related to the services provide on-site at all VA facilities. f. Failure to carry out the above procedures will be considered as a failure to document the service visit and will constitute a failure to perform. g All shipping costs will be included in the cost of the contract.