6525--MRI chiller

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-04 dated January 31, 2022

This solicitation is set-aside for: Full and Open competition

The associated North American Industrial Classification System (NAICS) code for this procurement is 333415, with a small business size standard of 1,250 Employees.

The FSC/PSC is 6525.

The Network Contracting Office (NCO) 6 Regional Procurement Office (RPO) East is seeking to replace their current 3.0T MRI Chiller that will be compatible with their GE Healthcare Signa HDX 3.0T MRI Machine.

All interested companies shall provide quotations for the following:

Supplies

Item

Part

Description

Qty

Unit Price

1

3.0T MRI Chiller

3.0T MRI Chiller, 120 AMB 460V 802581, 240000 BTUs per hour cooling capacity rating conditions, -20-120° F ambient with a 46° F leaving fluid temperature

1

2

Warranty

Additional 6 months of warranty

1Â

3

Glycol, 55 gallons 50/50 prop glycol

Glycol, 55 gallons 50/50 prop glycol

1Â

4

Filter Flow Meter Kit

Filter Flow Meter Kit

1Â

5

Training

End user training and maintenance training

1Â

Â

6

Bypass System

Bypass System

1

7

Turnkey

Installation Services

1

8

Disposal of current chiller

Disposal of current chiller

1

Manufacturer Specifications - Signa HDx 3.0T, GE Healthcare

MODEL

Signa HDx 3.0T

CLINICAL APPLICATION

Whole body

CONFIGURATION

Cylindrical - high homogeneity

SURFACE COILS

T/R quadrature head, T/R quadrature body, T/R phased array extremity (opt)

SPECTROSCOPY (GRADIENT SUBSYSTEM)

Single voxel & 2D CSI proton

SYNCHRONIZATION

ECG/peripheral, respiratory gating

Pulse sequences (IMAGING)

SE, IR, 2D/3D GRE, FGRE, RF-spoiled GRE, FSE, Angiography: 2D/3D TOF, 2D/3D phase contrast vascular

IMAGING MODES

Single, multislice, volume study, fast scan, multi slab, cinelocalizer

SINGLE SLICE

100 Images/sec with Reflex100

Multislice (IMAGING MODES)

100 Images/sec with Reflex100

FOV

1 cm to 40 cm continuous

Slice Thickness

2D 0.5-100mm in 0.1mm incremental

Display matrix (IMAGE DISPLAY)

1280 x 1024

Measuring matrix (IMAGING)

128x512 steps 32 phase encode

Pixel intensity (IMAGING)

256 gray levels

Spatial resolution (DIGITAL SYSTEM)

0.02mm

MAGNET TYPE

Superconducting

BORE DIAMETER

55cm

or W x H

MAGNET WEIGHT (or W x H)

15102 kg incl. cryogen's

H*W*D (or W x H)

260cm x 238cm x 265cm

POWER REQUIREMENTS

480 or 380/415, 3 phase ||

COOLING SYSTEM TYPE

Closed-loop water-cooled grad.

Cryogen use (TECHNICAL SPECIFICATIONS)

Less than 0.14 L/hr liquid He

FIELD STRENGTH

30 T

STRENGTH (or W x H)

40mT/m

5-GAUSS FRINGE FIELD, radial/axial (or W x H)

5.4 m x 3.2 m

SHIMMING (CRYOGEN USE, L/hr)

Superconductive + hi order active

Statement of Work

The contractor shall provide a compatible 3.0T MRI Chiller for their GE Healthcare Signa HDX 3.0T MRI Machine at the Richmond VA Medical Center. Contractor shall install the purchased 3.0T MRI chiller and provide end user training that includes maintenance training. Contractor shall remove/disposal of current chiller.

Place of Performance/Place of Delivery

Delivery and install address:

Richmond VA Medical Center

1201 Broad Rock Blvd., Richmond, VA 23249

USA

FOB Point: Destination

Estimated Delivery Date: Within 30 days ARO

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

FAR 52.212-1, Instructions to Offerors Commercial Items

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation

FAR 52.212-3, Offerors Representations and Certifications Commercial Items

All offerors must be registered in System for Award Management (SAM) at http://www.sam.gov to be considered for an award of a federal contract. The record must be complete and not missing elements such as representations and certifications.

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.

The following solicitation provisions apply to this acquisition:

FAR 52.212-4, Contract Terms and Conditions Commercial Items (NOV 2021)

Addendum to Far 52.212-4 Show FAR clauses followed by VAAR clauses in numeric order. List all clauses incorporated by reference in numeric order under 52.252-2, starting first with FAR and followed by VAAR.

52.252-2 Clauses Incorporated by Reference (FEB 1998)

http://acquisition.gov/comp/far/index.html.

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (JAN 2021)

The following subparagraphs of FAR 52.212-5 are applicable:

52.219-33, Nonmanufacturer Rule (SEP 2021)

52.222-19 Child Labor Cooperation with Authorities and Remedies (JAN 2020)

52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (JUN 2016)

52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020)

52.225-1 Buy American-Supplies (JAN 2020)

52.232-33, Payment by Electronic Funds Transfer - System for Award Management (OCT 2018)

52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998)

52.204-13 System for Award Management (OCT 2018)

52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020)

52.222-50 Combatting Trafficking of Persons (OCT 2020)

52.232-33 Payment by Electronic Funds Transfer-System for Award Management (OCT 2018)

852.212-70 Provisions and Clauses Applicable to VA Acquisition Items (APR 2020)

852.203-70 Commercial Advertising (MAY 2018)

852.212-71 Gray Market Items. (APR 2020)

852.215-71 Evaluation Factors (OCT 2019)

852.232-72 Electronic Submission of Payment Requests (NOV 2018)

852.246-71 Rejected Goods (JAN 2008)

852.273-70 Late Offers

GRAY MARKET AND COUNTERFEIT ITEMS INFORMATION TECHNOLOGY MAINTENANCE ALLOWING OTHER-THAN-NEW PARTS (MAR 2020) (DEVIATION)

(a) Used, refurbished, or remanufactured parts may be provided. No gray market supplies or equipment shall be provided. Gray market items are OEM goods intentionally or unintentionally sold outside an authorized sales territory or sold by non-authorized dealers in an authorized sales territory.

(b) No counterfeit supplies or equipment shall be provided. Counterfeit items include unlawful or unauthorized reproductions, substitutions, or alterations that have been mismarked, misidentified, or otherwise misrepresented to be an authentic, unmodified item from the original manufacturer, or a source with the express written authority of the original manufacturer or current design activity, including an authorized aftermarket manufacturer. Unlawful or unauthorized substitutions include used items represented as new, or the false identification of grade, serial number, lot number, date code, or performance characteristics.

(c) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.

VHA Supplemental Contract Requirements for Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors

Contractor employees who work in or travel to VHA locations must comply with the following:

Documentation requirements:

If fully vaccinated, shall show proof of vaccination

i.NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination

If unvaccinated and granted a medical or religious exception, shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor s order or an FDA approved over-the-counter test.

Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.Â

Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the following website: COVID-19 Screening Tool. Regularly check the website for updates.

Contractor employees who work away from VA locations, but who will have direct patient contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.Â

Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors:

Warranty

Additional 6 months of warranty

Filter Flow Meter Kit

Filter Flow Meter Kit

Training

End user training and maintenance training

Bypass System

Bypass System

Turnkey

Installation Services

Disposal of current chiller

Disposal of current chiller

The award will be made to the response most advantageous to the Government. Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 12:00 on March 18, 2022 at Ronnie.Gregory@Va.gov

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact

Ronnie Gregory, Ronnie.Gregory@va.gov