6525--Intent to Sole Source to LB OEM: Proprietary and Exclusive

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 1 is seeking to procure a Vitrea Core system upgrade for the VAMC Togus facility in Augusta, Maine through a sole source contract with Canon Medical Informatics. The procurement includes two HP Z8 G4 workstations, Microsoft Server operating system licenses, consulting services, and additional concurrent user licenses to enhance diagnostic imaging capabilities in the Radiology service. This upgrade specifically addresses an unsupported operating system issue while expanding the current system's functionality to better serve veterans at the VA Maine Health Care System. The solicitation is being conducted as a sole source award due to the proprietary nature of the Vitrea Core technology, with Canon Medical Informatics serving as the exclusive original equipment manufacturer (OEM). Responses to this presolicitation notice are due by July 31, 2025 at 16:30 Eastern Time, with the solicitation number 36C24125Q0699.

This procurement does not utilize any set-aside designations and is classified under NAICS code 334118 for Computer Terminal and Other Computer Peripheral Equipment Manufacturing. Canon Medical Informatics has been identified as the intended sole source contractor due to their proprietary ownership of the Vitrea Core technology. The comprehensive solution encompasses hardware components, software licensing, and professional services including prestaging, project management, and installation support. The contract structure is designed as a firm fixed-price arrangement, though specific dollar values are not disclosed in the presolicitation notice. The procurement focuses on acquiring exactly two HP Z8 G4 workstations along with associated software licenses and consulting services to complete the system upgrade. The timeline allows for a seven-day response period following the July 24, 2025 posting date.