6520--Intent to Sole Source Aesculap System and Accessories

NOTICE OF INTENT TO AWARD SOLE SOURCE:

The Department of Veterans Affairs (VA), Regional Procurement Office East (RPOE), Network Contracting Office 4 (NCO 4) intends to award a urgent sole source contract to TrillaMed, LLC, 30100 Telegraph Road, Suite 366, Bingham Farms, MI 48025.

The Veterans Integrated Service Network (VISN) 4 is purchasing the Aesculap System and its accessories, to be supplied by TrillaMed, LLC, for use at the Lebanon VA Medical Center. This urgent procurement addresses the need to maintain patient care standards and sterile supply storage. Only Aesculap Containers are compatible with previously procured items; selecting a different brand would require replacing such equipment, resulting in unnecessary expenses. TrillaMed, LLC is the only SDVOSB holding a GSA contract offering these required products for purchase on the Federal Supply Schedule.

This is not a request for competitive quotes. Interested firms that can meet this requirement must submit written notification and capability statements before the deadline. Vendors must state if they are the direct supplier, service provider, or authorized reseller/distributor. They must provide evidence demonstrating their ability to meet the requirements, including relevant corporate experience, the contract number, contract amount, performance period, details of the supply, and customer contact information.

Responses must include the following information:

Company Name

SAM UEI Number

Point of Contact Information (title, phone number, and email address)

Business Size

Capabilities Statement

Country of Origin

The government will evaluate responses but may decide not to proceed with this procurement. The government will not return any submitted information.

The North American Industry Classification System (NAICS) code for this procurement is 339114 Dental Equipment and Supplies Manufacturing, and the size standard is 750 employees.

Responses are due by 10:00 am EST on October 24, 2025, via email to Ryan.Hatfield@va.gov. This notice serves as the only announcement of the Government's intent to award a sole-source contract. The Government will not pay for submitted information. Responses will be considered only for future procurement assessments.

Draft Statement of Need

Aesculap System and Accessories

Background:

The Lebanon VA Medical Center (LVAMC) has URGENT requirement for one (1) Aesculap System and its accessories. Currently, the dental RME inventory requires daily reprocessing to maintain the necessary supply for normal patient load. Upon the closing of the main sterile processing service department, and relocation to mobile processing trailers, the turnover time will increase from one day to two, which will require an additional set of dental equipment to sustain the current patient schedule.

The Aesculap System is a reusable rigid container system used for the packaging, transportation, and storage of instruments prior to, during, and after sterilization. It consists of the various sizes of container bottoms, container lids, and basket options, and Aesculap accessories such as instrument holders, baskets, filters, indicator cards and tamper evident locks.

Contract Line Items (CLINS):

Item Code

Description

Quantity

JN342

BOTTOM F/1/2 CONT.PERFORAT.HEIGHT:135MM

59

JK386

1/2-SIZE LID W/RETENTION PLATE BLUE

15

JF111R

1/2 SIZE PERF BASKET 243X253X36MM

37

JK388

Lid for Half size sterilization container, gold

7