6515--KitCheck RFID Tag System for Crash Carts Medication Scanning

The Department of Veterans Affairs

VA Pittsburgh Healthcare System

Sources Sought

THIS IS NOT A SOLICITATION ANNOUNCEMENT. THIS IS A REQUEST FOR INFORMATION ONLY. This Request for Information (RFI) is intended for information and planning purposes only at this time; and shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs. Because this is a Request for Information announcement, no evaluation letters and/or results will be issued to the respondents. This Sources Sought Notice is for market research purposes only and shall not be considered an Invitation for Bids, Request for Quotations, or a Request for Proposal. Do not submit a proposal or quote. This market research is issued for information and planning purposes only and does not constitute a solicitation nor does it restrict the Government as to the ultimate acquisition approach. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Additionally, there is no obligation on the part of the Government to acquire any products or services described in this Sources Sought notice. You will not be entitled to payment for direct or indirect costs that you incur in responding to this Sources Sought Notice. Any contract that might be awarded based on information received or derived from this market research will be the outcome of a competitive process. Interested parties are responsible for adequately marking proprietary, restricted or competition sensitive information contained in their response.

No solicitation exists. Therefore, do not request a copy of a solicitation.

KitCheck RFID Tag System for Crash Carts Medication Scanning

INTRODUCTION/BACKGROUND:

The KitCheck system, from Bluesight technologies, uses a central module that scans RFID tags that are attached to medications within. KitCheck prevents waste, stockouts, and inaccuracies to ensure patient safety, and decreases unnecessary spending by using these RFID tags in the checking process. KitCheck also maximizes staff productivity with significantly faster restocking, recall mitigation, and shortage management of all crash cart trays and kits.

The KitCheck station scans RFID tagged medications and supplies to instantly recognize if product is missing from a tray or kit. Data can be pulled to identify if medications are expiring or used to locate where recalled medications have been assigned to.

OBJECTIVE:

The Department of Veterans Affairs, VISN 04, VA Pittsburgh Healthcare System hereby referred to as the Pittsburgh VAMC, is requesting acquisition of the following:

Item Number

Description

Quantity

RFID Module

Central Pharmacy/OR Module Staffed Beds = 146

1

EA

Subscription

Central Pharmacy Module and/or Module Subscription. Yearly Fee for use of KitCheck Software & Analytics.

1

EA

RFID Tags

RFID Tags Provided for use of KitCheck

1

EA

RFID Tag Readers

Equipment Scanning Station Barcode Reader

1

EA

Training

Training/Support System Updates & Maintenance.

1

EA

Support

Remote Implementation(required) Set-up KitCheck. (Support for Go-Live, Weekly Calls. As needed extra Remote Support).

1

EA

Implementation

Onsite Implementation Onsite Support for Preparation to Expand KitCheck.

1

EA

MAJOR REQUIREMENTS:

The Contractor/Vendor must complete the following tasks to meet the needs of this acquisition:

Salient Characteristics:

Central Pharmacy / OR Module for 146 staffed beds.

Yearly Fee for KitCheck Analytics.

Enough RFID Tags to label all required medications and drawers.

Scanning Stations.

Barcode Readers.

Training and Support.

Required system Updates.

KitCheck Set Up, support for Go Live .

Remote Support, as needed.

Onsite support and preparation for expanded KitCheck System.

BAA/TAA Complaint

Warranty: Standard Warranty to include parts and labor on all items listed above.

Performance Monitoring: The contractor shall keep the COR informed of work complete each day. The COR shall randomly inspect the work in progress.

Security Requirements: All contractor representatives who perform this work shall acquire the appropriate VAHCS identification badges. Contractors may not have access to the VA network or any VA sensitive information under this contract. All Contractors must receive Privacy training annually using one of the following methods:

Complete VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or Use to VA Sensitive Information training by using VA s TMS system (https://www.tms.va.gov/SecureAuth35/). Contractors may use the TMS Managed Self Enrollment method to complete the training in TMS. The COR must ensure that all contractors are validated in the PIH domain.

Complete the hard copy version of VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or Use to VA Sensitive Information . Signed training documents must be submitted to the COR.

Training must be completed prior to the performance of the contract and annually thereafter. Proof of training completion must be verified and tracked by the COR.

Other Pertinent Information or Special Considerations:

Identification of Possible Follow-on Work. There is no follow-on work anticipated.

Identification of Potential Conflicts of Interest (COI). None identified.

Identification of Non-Disclosure Requirements. None identified.

Packaging, Packing and Shipping Instructions. There are no special requirements.

Inspection and Acceptance Criteria. Functionality of the Omnicell server will be verified by Biomedical Engineering and Pharmacy.

Risk Control: Contractor is responsible for providing all applicable training and protective equipment to protect Contractor s employees from any hazards, including blood borne pathogens, which may be encountered in the performance of this contract.

Delivery Schedule: Contractor will set delivery schedule to ensure that installation can be completed within four months from contract award.

The contractor shall provide a schedule of completion, with activity listings and start/stop relationships.

Deliver to the following location:

VA Pittsburgh Healthcare System

University Drive Pittsburgh, PA. 15240

POINT OF CONTACT (POC):

The identified POC and technical representative for this acquisition is:

Name: Joseph Falcona

Phone Number: 412-598-3095

Email: Joseph.Facona@va.gov

"No Government personnel, other than the Contracting Officer, have the authority to change or alter these requirements. The COR shall clarify technical points or supply relevant technical information, but no requirements in this scope of work may be altered as a sole result of such verbal clarification."

REPORTS/DELIVERABLES:

Delivery confirmation of equipment and commodities will be made through the Logistics Department of the Pittsburgh VAMC (646). This will include documentation of receipt and assignment of a facility based EE number for identification and tracking purposes.

Delivery confirmation of non-equipment/ commodities acquisitions is the responsibility of the receiving Facility and/ or Service.

REQUEST FOR INFORMATION INSTRUCTIONS:

The information identified above is intended to be descriptive, not restrictive and to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications mentioned above.

Responses to this RFI should include company name, address, point of contact, phone number, and point of contact e-mail, UEI Number, Cage Code, size of business pursuant to North American Industrial Classification System (NAICS) 541519 ($34 Million size standard of 150 employees). Please answer the following questions:

Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.)?

Is your company considered small under the NAICS code identified under this RFI?

Are you the manufacturer, distributor, or an equivalent solution to the items being referenced above?

If not, can you provide additional information shown below. This is to confirm compliance with the non-manufacturer rule IAW 13 CFR 121.406(b) Nonmanufacturers.

Does your company exceed 500 employees;

Primarily engaged in retail or wholesale trade and normally sells the type of item being supplied;

Take ownership or possession of the item(s) with its personnel, equipment or facilities in a manner consistent with industry practice;

Obtained an individual or class waiver?

If you are a large business, do you have any designated distributors? If so, please provide their company name, telephone, point of Contact and size status (if available).

If you re a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified?

If you intend to subcontract any work on this contract, what portion of the total cost will be self-performed/will be performed by your organization? Please provide estimated detailed percentage breakdowns related to subcontracted work and completion of job.

Does your company have an FSS contract with GSA or the NAC or are you a contract holder with any other federal contract? If so, please provide the contract number.

If you are an FSS GSA/NAC contract holder or other federal contract holder, are the items/solution you are providing information for available on your schedule/contract?

General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award.

Please submit your capabilities in regard to the salient characteristics detailed above and any information pertaining to equal to items to establish capabilities for planning purposes?

Please review salient characteristics/statement of work (if applicable) and provide feedback or suggestions. If none, please reply as N/A.

Please provide your UEI number.

This RFI will be conducted in accordance with Federal Acquisition Regulation (FAR) Part 13. Telephone responses will not be accepted. Responses must be received via e-mail to Doretha.Jordan@va.gov no later than, 16:30 PM Eastern Standard Time (EST) on November 17, 2026. This notice will help the VA in determining available potential sources only. Do not contact VA Medical Center staff regarding this requirement, as they are not authorized to discuss this matter related to this procurement action. All questions will be addressed by the Contracting Specialist, Doretha Jordan. Questions or responses will include the Source Sought number in the subject line.

All firms responding to this Request for Information are advised that their response is not a request for proposal, therefore they will not be considered for a contract award.

Any interested business concern must submit a no longer than 10-page capability statement addressing its ability to meet the requirements listed above to Capability Statement shall include a statement regarding how the business concern is engaged in wholesale trade and normally sells the item being supplied and how the business concern will take ownership of the items being delivered. Vendors shall also provide certification, evidence that they are an authorized distributor of the Original Equipment Manufacturer.

If a solicitation is issued, information will be posted on the SAM web site for all qualified interested parties at a later date and interested parties must respond to the solicitation to be considered for award. This notice does not commit the government to contract for any supplies or services. The government will not pay for any information or administrative cost incurred in response to this Request for Information. Information will only be accepted in writing by e-mail to Contracting Officer at Doretha.Jordan@va.gov.

DISCLAIMER

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.