618-15-3-3308-0165(LEC) Phone Service at the Minneapolis VA Medical Center

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval

For

Other Than Full and Open Competition



Contracting Activity: Department of Veterans Affairs, VISN 23, VA Health Care Systems.

NCO23 Black Hills Contracting office

113 Comanche Rd. Bldg. 46

Fort Meade SD. 57741 2237 # 618-15-3-3308-0165





2. Nature and/or Description of the Action Being Processed: This is a fixed price, sole source, contract for 6 months , with 1 six month option for (LEC services for the Medical Center, Outlying Buildings, CBOC's, and Vet Center). FAR Part 6.302-1.





3. Description of Supplies/Services Required to Meet the Agency's Needs: The Contractor must provide Basic (LEC) services at each location of service to include Plain Old Telephone Service (POTS), Frame Relay, ISDN PRI, DSL, DS1/T-1, Ethernet, Token Ring, DS3/OC-1, Fast Ethernet, and DS3/T-3D for both the inter and intra data locations in addition to all specifications of the statement of work (SOW) from 10/1/14-9/30/15. LIST OF LOCATIONS TO FOLLOW. MAIN FACILITY: VA Medical Center 1 Veterans Drive Minneapolis, MN 55417. CBOC's: Chippewa Valley Clinic 2503 & 2505 County Highway I Chippewa Falls WI 54729, Maplewood Clinic 1725 Legacy Parkway Maplewood MN 55109, Rochester Clinic 3900 55th Street NW Rochester MN 55901, Rice Lake Clinic 2700A College Drive Rice Lake WI 54843, Hayward Outreach Center 15954 River's Edge Drive Suite 103 Hayward WI 54843, Twin Ports Clinic 3520 Tower Ave Superior WI 54843, NW Metro Clinic 7545 Veterans Drive Ramsey MN 55303, Hibbing VA Clinic 990 West 41st Street Suite 5 Hibbing MN 55746, Ely VA Clinic 720 Miners Drive East Ely MN 55731, Mankato Clinic 1961 Premier Drive Suite 330 Mankato MN 56001, St. James Clinic 1212 Heckman Court St. James MN 56081. VET CENTERS: St. Paul Resource Center 550 County Road D Suite 10 New Brighton MN 55112, Brooklyn Park Vet Center 7001 78th Avenue North Suite 300 Brooklyn Park MN 55445, Duluth Vet Center 405 East Superior Street Duluth MN 55802. OTHER SITES: VA Community Resource and Referral Center (CRRC) 1207 Harmon Place Minneapolis MN 55403, Fort Snelling National Cementary 7601 34th Avenue South Minneapolis MN 55450, Thresher Building 708 3rd Street South Suite 200E Minneapolis MN 55415, VISN 23 Office 2805 Dodd Road Suite 250 Eagan MN 55121, Cedar Building 6636 Cedar Avenue South Richfield MN 55124, and BLDG 89 VA BLDG 89 St. Paul MN 55111.





4. Statutory Authority Permitting Other than Full and Open Competition: 41 USC §253(g), as implemented by FAR 6.302.



(X ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy

Agency Requirements per FAR 6.302-1;

( ) (2) Unusual and Compelling Urgency per FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability

or Expert Services per FAR 6.302-3;

( ) (4) International Agreement per FAR 6.302-4

( ) (5) Authorized or Required by Statute FAR 6.302-5;

( ) (6) National Security per FAR 6.302-6;

( ) (7) Public Interest per FAR 6.302-7;





5. Demonstration that the Contractor's Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): These services are currently under transition to a National Contract which will administer all current LEC contracts. Information has been collected from all VA's nationally for all services provided by current contractors and submitted through a LEC Data Call. Any changes to services provided or service providers, could delay the National Contract solicitation process. Switching to another provider at this time would take weeks to months to transition fully and would require resubmitting new data to be incorporated into the new National Contract requirements. Also, a change in providers at this time exposes the facility and all other sites to the risk of inadvertent outages that may impact patient safety.





6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: No efforts have been made. All LEC contracts will be switching to a National Contract. Any changes to services provided or service providers, could delay the National Contract solicitation process. Switching to another provider at this time would take weeks to months to transition fully and would require resubmitting new data to be incorporated into the new National Contract requirements. Also, a change in providers at this time exposes the facility and all other sites to the risk of inadvertent outages that may impact patient safety.





7. Determination by the Contracting Officer that the Anticipated Cost to the Government will be Fair and Reasonable: Contracting Officer will determine price fair and reseanobaleness.





8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: Market research was conducted via FSS Schedule, GSA Advantage and via internet searches. In an attempt to find other vendors who can bring a lower competitive price for the same service required by the statement of work, however I could not locate any such vendors.





9. Any Other Facts Supporting the Use of Other than Full and Open Competition: These services are currently under transition to a National Contract which will administer all current LEC contracts. Information has been collected from all VA's nationally for all services provided by current contractors and submitted through a LEC Data Call. Any changes to services provided or service providers, could delay the National Contract solicitation process. Switching to another provider at this time would take weeks to months to transition fully and would require resubmitting new data to be incorporated into the new National Contract requirements. Also, a change in providers at this time exposes the facility and all other sites to the risk of inadvertent outages that may impact patient safety.





10.Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: We have no additional sources that expressed any interest. Due to the National contract we did not bid this out.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: There are no actions that can be taken at this time. Again, there is only 1 (one) authorized vendor.





12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.



Name: Karl Reid

Title: IT Supervisor

Facility: VA Health Care System- Minneapolis, Minnesota



13. Approvals in accordance with FAR 6.304



a. Contracting Officer's Certification: (required) I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.



Donald R. Gilbert

Contracting Officer

NCO 23 Black Hills Contracting Office



c. NCM/PCM : I certify the justification meets requirements for other than full and open competition, and I approve of other than full and open competition.



JONATHAN ALLEN

Contract Manager

Black Hills Contracting Office