553-17-3-2063-0036 analog to IP CCTV upgrade

The Department of Veterans Affairs, Network Contracting Office 10, 8888 Keystone Crossing, Suite 1100, Indianapolis, IN 46240, intends to solicit offers for the upgrade of one (1) closed circuit television system from Analog to Internet Protocol based system along with all labor, materials, equipment, supervision, and all necessary resources to install said system. This system is used by Police Services at the Detroit, MI VAMC main facility location as well as three off-site locations tied into the current system.



Contractors that can provide a system, installation and training that meets the requirements below are requested to send their 1. Company Name, 2. DUNS number, 3. business size under NAICS 334290, and 4. If the item(s) are available on a FSS contract or not and the FSS contract number if it is available on contract, 5. Notification if they are a VETBIZ registered VOSB/SDVOSB or not.



This Sources Sought will close on 8/22/2017 at 10AM EST. Please e-mail all responses to Calynda.baines3@va.gov .







STATEMENT OF WORK





1. SCOPE: - The John D Dingell VAMC, Detroit, MI requires the upgrade of the current closed circuit television (CCTV) System from Analog to an Internet Protocol (IP) based system.



2. SPECIFIC TASKS: - The Contractor shall furnish all labor, supervision, tools, material, equipment, transportation, and management necessary to complete upgrade from analog system to IP Based system.



3 Required Components:



The major components of the current Closed Circuit Television System (some approximates):



270 Fixed Cameras

100 exterior

170 Interior

25 Pan-Tilt-Zoom (PTZ)

Fifteen (15) Digital Video Recorders

Two (2) Network Video Recorders

One (1) Nucleus

Eight (8) work stations

Fifty five (55) Video Receivers & Transmitters

46 Security Systems Administrator viewing monitor



Site visits can be scheduled on the following dates:



August 21, 2017 afternoon only

August 23, 2017 morning or afternoon available



Any interested contractor must schedule their site visit as soon as possible through the Contracting Officer soliciting this requirement. Please take advantage of these dates to verify the above equipment, site conditions, and physical locations other than the main facility involved in this upgrade. Instructions, check-in location, and point of contact will only be provided to those requesting a site visit.





The CCTV system cameras are located throughout the campus in building s #100 (Medical Center), #101 (South Parking Structure), #102 (North Parking Structures), and #103 (Energy Center). The centralized recording area, nucleus and three workstations located in LL825. Two (2) DVRs located in the field (B2 North & A-7 Mental Health) that are tied into the system. Also, there is networked equipment at the Pontiac CBOC. (Sixteen cameras & one DVR).



Requirements for replacement/upgrade project-



Cameras- Two megapixel, minimum, vandal resistant dome, varifocal lens. All cameras will be replaced with same as cameras currently in place. (Fixed for fixed- PTZ for PTZ).

Storage requirements- Network Video Recorders (NVR) with centralized storage of 100 day minimum. H.264, Medium/High activity level, 24 hr. per day recording, 15 IPS.

No more than twenty-four (24) cameras per Network Video Recorder

Workstations/Nucleus- Preloaded PCs with system management software.

Training- Provide necessary training class in operation of system for system Administrator as well as end users.

Warranty- Provide warranty information on all hardware, equipment and initial install of system.

Drawings- Upon completion of project Contractor will provide As Built drawings (Auto CAD) on system network and infrastructure.



5. HOURS OF WORK:



The contractor shall perform installation and testing of equipment Monday through Friday between the hours of 7:00 am and 4:00 PM, except on Federal Holidays listed below. Approval to perform install or testing of equipment other than specified times must be approved by the COR.



Federal Holidays are as follows:



New Years Day

Martin Luther King Jr. s Birthday

Washington s Birthday (President s day)

Memorial Day

Fourth of July (Independence Day)

Labor Day

Columbus Day

Veterans Day

Thanksgiving Day

Christmas Day





6. SECURITY REQUIREMENTS:



a. No later than three days prior to the start of install, the contractor shall furnish the Contracting Officers Representative (COR) with a list of employees who will work on-site under this contract.



b. The COR will furnish VA ID Badges for each employee working under the contract and badges shall be worn at all times while on VA property. The contractor shall report lost ID badges within one working day of loss to the VA Police Office.



c. At the conclusion of this contract, or termination of any employees work contract, the contractor shall return the ID badges to the VA Police Office.



7. SAFETY:



a. Compliance with Fire Prevention and Safety Regulations



1) The contractor shall, in the performance of this contract, comply with all VA Safety regulations, policies and procedures; as well as with recognized commercial safety practices and procedures. VA Safety regulations, policies and procedures will be provided to the contractor awarded this contract.



2) The contractor shall provide all necessary equipment, tools and supplies to perform the work, and at no time will the contractor be permitted to use government equipment. Contractor will be allowed to store their equipment and tools on site between visits to avoid transporting items back to their office. VAMC will provide access to a man-lift to the contractor for the inspection and repair of pole mounted CCTV cameras in the parking structures.