553-14-2-3102-0057 -VA251-14-AP-3244 - Generator Load Bank & Maintenance

Statement of Work

VISIT #1. Furnish all tools, labor, and materials to perform a two hour load bank test of eight Caterpillar 3508 generators. The load steps will be as follows;



" 25 percent of the nameplate rating for 30 minutes, followed by

" 50 percent of the nameplate rating for 30 minutes, followed by

" 75 percent of the nameplate rating for 60 minutes for a total of 2 continuous hours



All load banks shall be located outside and not located under any overhang during testing.

No more than two (2) cables will be coupled together to reach from generator to load bank. Cam locks will be the method used to couple these cables. These cables will be connected to the generator by means of pigtail converting cam lock to a crimp on 1 hole lug. These cables will be connected to load bank by means of cam locks. All terminations will be checked with an IR thermometer periodically during testing to check for overheating.

Contractor shall supply all electrical materials required and make all electrical connections under COR supervision. Furnish a written report containing readings of HZ, KW, Voltage/PH, Amperage/PH, Oil PSIG, Coolant Temperature, Ambient Temperature, and Exhaust Temperature taken each half hour during the entire test of each unit. Comply with all state and national codes. Coordinate testing with COR on site. Only one unit at either the north or the south station shall be permitted to be offline at any time.

VISIT #2. Shall begin immediately after completion of visit #1. Furnish all tools, labor, materials, parts, and laboratory services to perform the following specified maintenance on eight Caterpillar 3508 generators:

Maintenance Checks:

1. Radiator core for air flow

2. Antifreeze protection

3. Coolant level

4. Coolant inhibitor strength (add conditioner if required to update strength)

5. Radiator cap and seal

6. Coolant leaks

7. Lube oil level

8. Fan belt tension

9. Condition of all hoses

10. Hose clamps

11. Condition of flex fuel lines

12. Day tank float controls, solenoid, and main fuel pump operation

13. Fuel system for leaks

14. Cranking voltage drop

15. Battery electrolyte level

16. Battery voltage

17. Battery charger rate

18. Battery cables and connections

19. Flex exhaust couplings rain flashing

20. Turbo wheel for bearing wear

21. Terminal strip connections

22. Loose relays in control panel

23. Jacket water heater operation

24. Governor oil level

25. Governor linkage

26. Remote governor control operation

27. Air gap on generator

28. Collector rings and brushes

29. Oil and dirt buildup in generator

30. System for loose bolts, etc.

31. Crank termination time

32. Engine instruments

33. Abnormal noise or vibration

34. Exhaust characteristics

35. Louver operation

36. Crankcase blow by

37. Voltage and frequency

38. All switches in correct position

39. Drain water and sediment from day tank

40. Lubricate generator bearing

41. Clean engine crankcase breather

42. Lubricate fan pulley

43. Clean primary filter

44. Drain exhaust moisture traps

45. Inspect the turbocharger for end play and leaks

Maintenance Services:

Note: All filters shall be OEM

1. Change air cleaner elements, check seals, air cleaner indicators and air induction system

2. Take oil sample and perform infrared analysis (performed by a Fluid Analysis Lab)

3. Take fuel and coolant samples and perform analysis (performed by a Fluid Analysis Lab)

4. Change lube oil and filters

5. Change fuel filters

Operational Checks:

1. Recheck oil level while running

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation VA251-14-Q-0311 is issued as a request for quotes (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-12. The North American Industry Classification System (NAICS) number is 811310 and the business size standard is 7 Million dollars. Requestors shall state their business size on their proposal. All responsible sources may submit a proposal which shall be considered by the contracting officer.

Requested Items:

Item Information

ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1 Contractor shall furnish all labor and material to perform a complete inspection, preventative maintenance and load bank testing of eight caterpillar 3508 engine/generator assemblies and furnish written report of inspection and test in accordance with the included Statement Of Work. 1.00 JB

Funding/Req. Number: 1

GRAND TOTAL



Services shall be performed starting May 1, 2014. At the Ann Arbor Healthcare System, WAREHOUSE BLDG 1 2215 FULLER ROAD, ANN ARBOR, MI 48105.

The provision at 52.212-1, Instructions to Offerors-Commercial applies to this acquisition and offerors must comply with all instructions contained within it. Award will be made to the lowest price, technically acceptable offer. The following additional provisions and clauses apply: 52.212-3, Offeror Representations and Certifications-Commercial Items, a completed copy of this provision shall be submitted with the offer unless ORCA registered which must be noted in quotation. 52.212-4, Contract Terms and Conditions-Commercial Items. 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, to include clauses: 4, 6, 23, 26, 27, 28, 29, 31, 38, 42, and 48.. The following additional clauses apply, and upon request, the contracting officer will make their full text available: FAR 52.204-7, FAR 52.225-25, FAR 52.252-2, and VAAR 852.270-4 Clauses Incorporated by References (Feb 1998). This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text.

Offers shall be submitted to Robert Daniel, Contracting Officer, at robert.daniel1@va.gov no later than Friday, May 16 2014 at 12:00PM, EST. For information regarding this solicitation, please contact robert.daniel1@va.gov