5430--Sources Sought Notice for a fully customized climate controlled half-storage, half-office space trailer.

TITLE: Sources Sought Notice for a fully customized half-storage, half-office space trailer.

SOL: 36C24225Q0637

DUE: 05/23/2025 at 16:00 EST

NAICS: 332420

AGENCY: Department of Veterans Affairs, VA Healthcare System, James J. Peters VA Medical Center, 130 West Kingsbridge Road, Bronx, NY 10468.

Email all responses only to: Jonatan.rondon@va.gov

Description: This Sources Sought Notice is for informational and planning purposes only and shall not be construed as a solicitation or as an obligation or commitment by the Government at this time. This notice is intended strictly for market research. The purpose of this Sources Sought notice is to determine interest and capability of potential qualifications of all businesses relative to the North American Industry Classification Code (NAICS) 332420. The Department of Veteran s Affairs is seeking all qualified business manufacturer or distributors of small business manufacturers to all the following specifications:

Requirement:

The Emergency Management Department requires a half-storage, half-office space trailer to support emergency management operations at the James J. Peters VA Medical Center. This trailer will address the lack of space for VA First Responder Decontamination Program (FRDP) equipment while ensuring climate-controlled storage. The trailer will function as both a planning workspace and a storage unit for emergency supplies and equipment.

James J Peters VA Medical Center serves as a critical healthcare facility, providing comprehensive medical services to veterans. As part of the Emergency Management Department s commitment to readiness and response, the need for a half-storage, half-office space trailer has been identified.

This trailer will specifically address the existing lack of space for the VA First Responder Decontamination Program (FDRP) equipment, ensuring that crucial emergency supplies are kept in a secure, climate-controlled environment. Additionally, the trailer will function as a backup office space to facilitate planning and coordination during emergency situations.

By incorporating both storage and office functions this will enhance the medical center s ability to respond effectively to emergencies while maintain a high standard of preparedness and resources management.

Contractor is to provide the following:

The contractor shall provide a fully customized half-storage, half-office space trailer, including delivery, setup, and on-site training. The trailer must be fully operational, climate-controlled, and equipped to support both office and storage functionalities as specified.

* a walkthrough is not required but it is highly recommended.

Performance Objectives:

Deliver a 40-foot long, 8-foot wide, High Ceiling shipping container, fully compliant with ADA standards.

Ensure the container is suitable for dual-purpose use: office planning space and equipment storage.

Integrate all specified technical and structural components.

Complete delivery, setup, and training within 90 days of contract award.

Performance Requirements:

General Structure

Exterior Treatment: The exterior of the trailer shall be treated with snow and rust-resistant coatings to ensure durability and longevity in harsh weather conditions.

Dimensions: 40 ft. (length) x 8 ft. (width).

Exterior Finish: Brown outside wood cladding with VA logo.

Entrances: Two separate doors, each with ADA-compliant ramps.

57inch Outdoor Wall Sconce, 3 Color 3000K/4500K/6000K, 50W, IP65 Waterproof Outside Long Wall Lights, Minimalist Linear Wall Lamp Lighting On each side of the front doors.

Exterior Lighting: Modern Outdoor LED Wall Light Fixture, 36W LED Black Porch Light Waterproof Anti-Rust Aluminum Acrylic Outdoor Wall Lantern.

Exterior 200 AMP Circuit Breaker

Canopy over each door with LED lighting underneath

Interior Lighting

Office Space Planning and Operations Area:

Primary Workstation:

Planning desk with wall-mounted file cabinet.

Four 32-inch monitors (LG Smart Monitor with Airplay Capability). Two on each side of a triangular divider. (All Monitors mounted on to wall)

Wall-mounted desk between monitors with a central file cabinet below.

Wall-mounted power strips with outlets for USB and standard power.

Secondary Workstation:

An additional wall partition opposite the primary desk.

Desk with two additional 32 -inch monitors (LG smart Monitors).

Wall-mounted power strip with outlets for USB and standard power.

quad power outlets

Storage Space:

Full-length shelf system on one side.

Secondary shelf system for quick access.

Workbench with integrated under-storage.

Power Access:

Wall-mounted power strip with USB and power outlets attached to shelves on each side.

8 Quad outlets: 4 in each section.

Climate Control:

Central HVAC System located on each end of the unit.

Climate control in office capabilities to maintain comfort in office and storage areas.

Interior Finishes:

Insulation Panels: White Color to maintain a clean and professional appearance.

Flooring: Gray wood vinyl, anti-slip, wear-resistant for safety and durability.

Lighting: Color changing Led ceiling lights to provide uniform, energy efficient lighting. With Controls in office space.

Windows:

Strategically placed for ventilation and natural light.

Windows treated to keep heat and cold out.

Windows shatter proof.

Each window equipment with special black out cordless roller shade.

Technical and Utility Features:

Electrical: Sufficient power outlets for computer monitors, lighting, and other equipment.

Networking: Pre-wiring for communication and data systems.

Insulation: Adequate thermal and acoustic insulation.

Safety: Lockable doors and windows for security.

Performance Standards:

Delivery within 90 days of contract award.

Full setup and operational capability upon delivery.

Training for VA staff within one week of installation.

Quality Assurance Surveillance Plan (QSAP)

Monthly evaluations for HVAC performance and electrical safety.

Annual safety inspection for structural integrity and accessibility compliance.

Deliverables/Reporting Requirements:

Weekly progress reports during fabrication and delivery phases.

Final inspection and functionality test upon arrival.

Training completion report signed by VA staff.

Period of Performance (POP)

The contractor shall complete the delivery, setup, and training within 90 days of contract award.

Government-Furnished Property/Services:

The VA will Provide Access to the designated installation site.

Applicable Documents/References:

ADA Standards for Accessible Design.

VA Emergency Management Guidelines.

VHAPG 813.106-1 (Comparative Evaluations).

Drawings:

THIS IS NOT A SOLICITATION AND DOES NOT OBLIGATE THE GOVERNMENT TO ISSUE A SOLICITATION. Please be advised that the Government will not pay for any information submitted under this announcement. The applicable North American Classification System (NAICS) Code for this requirement is 332420 (Storage tanks, heavy gauge metal, manufacturing).

Response Email should contain the following information: Name of firm, Socio-Economic category of the firm, complete address, phone & fax number of contacts.