53 foot dry van trailer 53 - five year lease - 2020 or newer
Closed Solicitation Posted
- Solicitation number
- 12444026Q0009-0001
- Agency
-
Region 8 - Southern Region
Forest Service, Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- Place of performance
- London, Kentucky 40744, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The USDA Forest Service Southern Region (R8) is soliciting competitive quotations for the five-year lease of four 2020 model year or newer 53-foot dry van trailers to support emergency response operations across the Southern states and Puerto Rico. These trailers will be pre-positioned at the London, Kentucky Incident Support Cache with emergency supplies for deployment to wildfires, floods, hurricanes, and other disaster events. Key requirements include delivery of fully enclosed dry vans in excellent condition within 15 days of award, compliance with specific technical specifications including interior lighting and cargo capacity standards, provision of routine maintenance and USDOT-recommended preventative maintenance at no additional charge, and replacement of inoperable trailers within 48 hours. Evaluation will be conducted using lowest price technically acceptable (LPTA) criteria, with technical acceptability assessed first based on compliance with Statement of Work specifications, adequacy of documentation, and demonstration of replacement capability. Offerors must submit signed Form 1449, maintain active SAM.gov certification, and submit quotations no later than February 9, 2026, at 2:00 PM Eastern Time, with questions due by February 5, 2026, at 1:00 PM Eastern Time.
This solicitation is designated as a Total Small Business Set-Aside under NAICS code 532490 with a $40 million size standard, meaning only small businesses are eligible to compete. No incumbent contractor or current contract values are identified in the solicitation materials. The procurement timeline spans five years from March 1, 2026, through February 28, 2031, with estimated annual trailer usage of approximately 5,000 miles based on historical incident frequency, though actual mileage will vary. Pricing submissions must include all delivery and setup costs, annual inspection travel, trailer replacement capability, and a cost-per-mile mobilization rate from London, Kentucky, to emergency incident locations. The place of performance is London, Kentucky, with trailers to be delivered to 788 Sublimity School Road, London, Kentucky 40744, where the Southern Area Incident Support Cache is located.
Notice text
Five Year Lease of 2020 or newer 53 Foot Dry Van Trailer.
1449, Attachment 1: Terms and Conditions, Attachment 2: SOW and Attachment 3: Schedule of Items are all attached to this notice.
Please read them for additional information. 1449 must be signed and be part of the quote submitted. Must have an active SAM.gov certification.
QUOTES Must be sent to Marian Feist at marian.feist@usda.gov NLT 1400 (2pm) ET/EST on 02/09/2026.
Files
| File | Type | Posted |
|---|---|---|
| 12444026Q0009_00001_signed.pdf | ||
| Attachement 3_Schedule of Items.xlsx | XLSX spreadsheet | |
| Attachement 2_Statement of Work (SOW).pdf | ||
| Attachement 1_Soliciation Terms and Conditions.pdf |
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