528-18-101 design electrical system corrections

Synopsis:
This is a Sources Sought Notice for Architect - Engineering services related to the design for Electrical Systems Deficiencies at the Buffalo NY VA Medical Center, Project #528-18-101. The Estimated Cost of Construction is $12M. This is NOT a request for proposal.
Set-Aside: This procurement is anticipated to be 100% set-aside for Service Disabled Veteran Owned Small Businesses (SDVOSB). The NAICS code for this procurement is 541330; the small business standard is $15.0M. SDVOSBs shall be verified in: www.vetbiz.gov at time of evaluation, any subsequent RFP and prior to award.
Area of Consideration:
The area of consideration is restricted to firms with offices and key personnel assigned to this project located within a 400-mile radius of the Buffalo, NY VA Medical Center as indicated by a mapquest.com driving directions search.
Purpose:
Provide investigative, schematic and design services to include construction documents, working drawings, specifications, cost estimate, shop drawing review, construction period services and site visits as required to evaluate/remove/replace/redistribute/upgrade the entire electrical system campus wide to improve electrical efficiency, meet modern NFPA 70 requirements, increase electrical safety and provide greater electrical redundancy as cited hereafter.
Objectives:
Site survey(s) of existing conditions to assess the existing power distribution system, motor control centers, associated transformers, cables, conduits, and associated appurtenances to determine condition, capacity, integrity, compliance to current building codes/standards
Consultation and discussion with VA staff to establish Design Basis
Determine possible courses of action to resolve issues identified by VAMC and identified by the Consultant during site surveys
Development of a design narrative to document the design process and delineate the construction impacts to the Medical Center
Develop design documents (35% (schematic), 65(detailed)%, 95%, 100%), specifications, cost estimates, construction documents and an associated execution plan with constructability review (incorporates temporary construction, shutdowns, system bypasses, needed laydown areas, infection control barriers, phasing, and overall impact on Medical Center)
Reconciliation of Contractor As-Built Drawings into Record Drawings
Answering requests for information (RFI)
Submittal tracking and review
Oversee construction operations in conjunction with Buffalo VAMC personnel to ensure contractor is in compliance with developed detailed construction documents and specifications
Establishment and documentation of facility specific basic design principles and approaches that can be provided to future consultants and contractors for implementation
All designs will follow the VA design guidelines and specifications for VA construction. The design must meet VA Master Construction Specifications and Design Manual, latest versions of applicable NFPA standards, NEC, JCAHO, OSHA, ANSI, ASHRAE and any other codes. The VA s internet address for the VA Master Construction Specifications and other references is:
http://www.va.gov/facmgt/standards/standard.htm
The 100% construction document submission must include phasing drawings for demolition/asbestos abatement/new construction (if required). All designs must be certified by an engineer licensed in the State of New York. The design shall be completed in a manner such that the estimated cost of construction is within the VA budget.
SF330 Submission Evaluation Criteria:
The following evaluation factors will be used when reviewing submitted SF 330 data and will comprise the basis of information to be used by the Buffalo NY VA Medical Center for A/E evaluation and selection. The evaluation factors are shown below in descending order of importance (highest importance at the top). Firms submitting SF 330 data for consideration must address each of the following factors in the submitted SF 330:
1. Professional Qualifications of Team:
Professional qualifications of the team proposed as specifically related to the requirements of this particular project (background of personnel: project manager, key personnel, consultants; project-related professional qualifications; specialized experience (project-related) of team members). Only completely constructed designs will be considered. Do not include designed, but not yet constructed, projects. Resumes to include SDVOSB Owner, Project Manager, Lead Architect, Lead Mechanical Engineer Designer, Lead Fire Protection Engineer Designer, and provide current professional registrations/certifications of person/people who will be stamping the drawings if not listed above.
2. Specialized Experience of Proposed Team: Specialized experience of the team proposed for this project (technical competence in the type of work required with specific emphasis on experience related to work at VA Medical Centers). Only completely constructed designs will be considered. Do not include designed, but not yet constructed, projects. List individual(s) that be doing field investigation on this project and their past experience and knowledge of the Buffalo, NY VA Medical Center.
3. Capacity to Accomplish the Work in the Required Time.
4. Past Experience/Past Performance: Provide prior prime contractor (SDVOSB) experience on projects (no more than five (5)) awarded within the last three years for Government and private hospitals with similar scope and complexity to this project. Do not include designed, but not yet constructed, projects. Include the following information for each project listed:
a. Name, Address, Telephone Number, email and Fax Number of a customer point of contact (POC) who would have the most detailed information about the AE's performance.
b. Project location, award date, original completion date, actual completion date, original contract award amount, final contract amount. Include names, addresses, emails and phone numbers of subcontractors used.
c. Provide a narrative indicating lessons learned from these projects that will be helpful or applicable to this design. Indicate how these projects are similar in scope, design and complexity to this design.
d. Proposed Management Plan and Approach: Management plan for the design phase and the construction phase as well as overall design philosophy. Include information on cost control, quality of work and compliance with performance schedules. Show the prime firm will perform 50% or more of the work.
5. Location: Location (proximity of facilities and personnel to the geographical area of the work in terms of mileage; corporate knowledge of local conditions related to the locality of the project)
6. Reputation and standing of the firm and its principal officials with respect to professional performance, general management and cooperativeness.
7. Record of significant claims against the firm because of improper or incomplete architectural and engineering services
8. Specific experience and qualifications of personnel proposed for assignment to the project and their record of working together as a team.
SF330 Format:
All Standard Form 330s must comply with several restrictions. Any Standard Form 330 that does not comply with these requirements will be discarded without review. The restrictions for the Standard Form 330s are as follows:
All Standard Form 330s are to be typed in Times New Roman Font no smaller than point 12 font size. In page limits discussion, one (1) page refers to one side of a typed page.
Introduction:
Limit 1-page
Engineer Qualifications:
Limit 2 pages,
Section D - Organizational Chart of Proposed Team
Limit 2 pages
Section E - Resumes of Key Personnel Proposed for this Contract
Limit of 1 page per resume
Limit of 10 resumes total
Section F - Example Projects Which Best Illustrate Proposed Team's Qualifications for this Contract
Limit of 1 page per project
Limit of 5 projects total
Section G Key Personnel in Example Projects
Limit 1 page
Section H - Additional Information
Include Proposed Management Plan and Approach
Include discussion of the 8 evaluation factors listed above
3. Overall limit of five (5) pages for this section
Standard Form 330s with appropriate data for this project must be submitted in ELECTRONIC FORM ONLY to the Contracting Officer no later than June 10, 2019 by 12:00 P.M. EST. The overall size of the file cannot exceed 5MB; if additional space is required, divide the file into segments with each file size less than 5MB.
Send information to: Davidm.Esmay@va.gov. A received notification will be sent.
It is anticipated interviews or discussions for selection will be conducted o/a July 15, 2019.
Type: Sources Sought Notice
Posted Date: May 7, 2019
Description: 36C24219R0022
Contracting Office Address:
Department of Veterans Affairs; Network Contracting Office (NCO) 2; 2875 Union Rd. Suite 3500, Cheektowaga, NY 14227
Place of Performance:
Department of Veterans Affairs; Buffalo, NY VA Medical Center; 3495 Bailey Ave. Buffalo, NY 14215
Point of Contact(s):
David M. Esmay
Contracting Officer
585-297-1460 x72456.