4130 - Rental of two 40' Refrigarated Containers

1. This is a combined synopsis/solicitation for commercial services/items prepared in accordance with the format in FAR Subpart 12.6 -- Streamlined Procedures for Evaluation and Solicitation for Commercial Items, in conjunction with FAR -- Part 13 Simplified Acquisition Procedures, specifically FAR 13.5 and supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation is attached to this announcement.

1.A. Project Title: Rental of 2 Refrigerated Containers  

1.B. Project Location:  VA Greater Los Angeles Healthcare System Located at 11301 Wilshire Blvd, Los Angeles, CA 90073

1.C. Solicitation Type - Number: Request for Quotes (RFQ) - 36C26222Q0438

1.D. Set Aside: This solicitation is 100% set aside for Service-Disabled Veteran Owned Small Businesses IAW Public Law 109-461, 38 USC Section 8127

1.E. Applicable NAICS code: 493120

1.F. Small Business Size Standard: $30.0 million

1.G. Type of Contract: Firm Fixed Price

1.H. Delivery required as soon as possible

2.  Submit written offers in accordance with the following instructions, as well as Addendum to FAR 52.212-1, Instruction to Offerors. Oral offers will not be accepted. Complete and submit enclosure 2 via email no later than 11am 02/25/2022 to David Odne; david.odne@va.gov.  Ensure the following are completed and/or included in the offer packet:

2.A. Vendor Information

2.B. Acknowledgement of amendments

2.C. Concurrence/non-concurrence with solicitation terms, conditions, and provisions

2.D. Schedule of services

2.E. FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items

2.F. 852.219-78 VA Notice of Limitations on Subcontracting—Certificate of Compliance for Supplies and Products

3.  Scope:  The purpose of this Statement of Work (SOW) is to outline the tasks and responsibilities of the vendor.

3.1. The Contractor will be responsible to provide two 40’L x 8’W x 9’6” refrigerated trailers that require electric power of 208V or 480V 3-Phase power source.

3.2. The units shall be on wheels to back up to existing dock at 11301 Wilshire Blvd, Los Angeles, CA 90073 Bldg. 500 South side and reside on wheels for 12 months.

3.3. The trailers shall have trailer jacks provided by Contractor to support the weight on the front end of the trailer when not attached to a truck.

3.4. The trailers will be utilized for medical supplies, the interior must be hygienic to accommodate medical supplies storage.

3.5. The contractor will be responsible to provide Mechanical support when the refrigerator fails and will require repair within a timely matter.

3.6. The contract will be for 12 months for two trailers with refrigerators

Contractor is to order and store at contractor’s expense any long lead delivery items that can delay or impede the completion of this work.

 Whenever contact with a facility is required outside of normal duty hours, the Contractor shall coordinate these times with the designated COR, POC or designee.

•           In accordance with 5 U.S.C. 6103, Executive Order 11582 and Public Law 94-97 the following national holidays are observed and for the purpose of this contract are defined as “Legal Federal official holidays”

New Year’s Day                                           January 1st

Martin Luther King’s Birthday                      Third Monday in January

President’s Day                                           Last Monday in January

Memorial Day                                               Last Monday in January

Juneteenth                                                    June 19th

Independence Day                                        July 4th

Labor Day                                                      First Monday in September

Columbus Day                                                Second Monday in October

Veteran’s Day                                                  November 11th

Thanksgiving Day                                             Fourth Thursday in November

Christmas Day                                                  December 25th

•           Noncontract Charges: The contractor shall not perform any service that will result in additional charges without prior approval from the Contracting Officer.

•           Payment: Payment will be made upon receipt of a properly prepared invoice which references the period for which payment is due, the contract number and/or assigned purchase order number. The invoice must include the correct payment address.

•           Waste Removal: The contractor is responsible to remove and properly dispose of all waste related to the services provide on-site at all VA facilities.

•           Failure to carry out the above procedures will be considered as a failure to document the service visit and will constitute a failure to perform.

•           All shipping costs will be included in the cost of the contract.

4. Place of Performance: VA Greater Los Angeles Healthcare System Located at 11301 Wilshire Blvd Los Angeles, CA 90073

4.1 Period of Performance: 12 months

4.2 Performance Monitoring:  The Contracting Officer Representative (COR) or Designee will monitor contractor performance. 

5. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-04 Effective January 30, 2022.  The following provisions and clauses apply to this solicitation and can be found in enclosure 1.

5.a. FAR 52.212-1, Instructions to Offerors – Commercial Items

5.b. FAR 52.212-2, Evaluation – Commercial Items

5.c. FAR 52.212-4, Contract Terms and Conditions – Commercial Items

5.d. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items

5.e. FAR 52.217-6 Option for Increased Quantity

5.f. VAAR 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside

5.g. VAAR 852.219-74, Limitations on Subcontracting—Monitoring and Compliance

5.h. FAR 52.252-2, Clauses Incorporated by Reference

5.i. VAAR 852.212-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items