3 th Floor Mechanical room (LAA) parts recommended by IMAP

The U.S. Department of State, specifically the U.S. Embassy in Djibouti, is seeking to procure critical HVAC spare parts as recommended by the Infrastructure Maintenance Assistance Program (IMAP). The solicitation requires vendors to submit comprehensive proposals that include full specifications and pictures for 13 line items of mechanical equipment, such as valve actuators, air filters, air bleeders, damper actuators, and various electrical components. Vendors must submit their offers in two packages - a financial offer and a technical offer - to the specified email addresses (djiboutiprocbids@state.gov and kayadse@state.gov) by April 16, 2025. All proposed items must be new, and vendors are required to complete and submit a certification regarding compliance with federal anti-discrimination laws. The procurement is categorized under NAICS 238220 for Plumbing, Heating, and Air-Conditioning Contractors and PSC 4120 for Air Conditioning Equipment.

The solicitation does not indicate any specific set-aside designations, and the contract appears to be open to all qualified vendors. The parts are recommended to be procured and stocked in preparation for a follow-up preventive maintenance trip scheduled approximately 12 months from the recommendation date. Delivery of the parts will be to SUVI, LLC in North Brunswick, New Jersey, with the ultimate place of performance being the U.S. Embassy in Djibouti. The procurement involves equipment from manufacturers including Honeywell, Camfil, Grainger, ABB, Axiom, and Carel, targeting specific systems such as AHU 51/52 and EX Fan 54. While no specific award value is mentioned, the procurement requires Contracting Officer's Representative (C.O.R.) approval and is focused on maintaining critical HVAC infrastructure for the embassy.