2027 Chesapeake Gateways Annual Partners Meeting

The National Park Service Northeast Region seeks venue and support services to host the 2027 Chesapeake Conservation Partnership Annual Meeting and the 2027 Chesapeake Gateways Annual Partner Meeting in Harrisburg, Pennsylvania, with quotes due July 17, 2026 at 12:00 PM ET. This is an open competition RFQ issued as a single firm-fixed-price purchase order with no set-aside.

Performance runs February 21 through March 31, 2027, with preferred event dates in the week of March 8, 2026 (second preference March 1, third preference February 22), subject to venue availability. The CCP meeting accommodates 50–60 participants over two days (Monday–Tuesday); the Chesapeake Gateways Annual Partner Meeting accommodates 150–170 participants over two days (Wednesday–Thursday). The contractor must provide meeting spaces configured for plenary sessions (theater-style seating for 170) and three concurrent breakout rooms (banquet or classroom layout for 60 each). A/V requirements include projector screens, audio systems with minimum two wireless microphones, XLR audio drops for recording, onsite technical support, and compatibility with government-provided laptops and three EPSON LC Projector Model HA72A units. Food and beverage services include continental breakfast, coffee and snack breaks, and lunch for all attendees on both days. The facility must provide on-site hotel rooms at or below GSA 2027 federal per diem rates ($125 in Harrisburg or $145 in Hershey, with state tax waivers), accommodating approximately 300+ self-pay room nights. A contractor-assigned Event Manager must serve as primary point of contact with full authority and attend all site visits, load-in, and load-out activities.

Questions are due July 10, 2026 at 10:00 AM ET directed to Samuel McKenzie at Samuel_McKenzie@ios.doi.gov. Award goes to the lowest-priced, responsible offeror whose offer meets technical acceptability. Service Contract Act prevailing wages apply in Pennsylvania counties Cumberland, Dauphin, and Perry. NAICS code 721110; PSC V231.