2023 minerva conference services

This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the information in FAR Subpart 12.6, using Simplified Acquisition Procedures found at FAR 13, as supplemented with the additional information included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued. PAPER COPIES OF THIS SOLICITATION WILL NOT BE AVAILABLE. This combined synopsis/solicitation SHALL be posted on SAM.gov.

The RFQ number is HQ003423R0199. This solicitation documents and incorporates provisions and clauses in effect through FAC 2023-02 and DFARS Change 03/22/2023. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses: https://www.acquisition.gov/far/ and https://www.acquisition.gov/dfars. The NAICS code is 721110 and the Small Business Standard is $40M. This is a competitive, 100% small business set-aside. The Small Business Office concurs with the set-aside decision.

The Washington Headquarters Services, Acquisition Directorate requests responses from qualified sources capable of providing:

CLIN 0001: A theater style conference room with 200 seats to accommodate 200 participants. Two breakout rooms with a minimum of 50–75 seats and registration area.  The rooms shall be setup with head tables and chairs and an audio visual system. Reference section 4 of attachment 1 – Performance Work Statement (PWS) for performance requirements.

Quantity and Unit of Issue: 1 Lot

Attachments:

1. Performance Work Statement
2. FAR 52.212-3 and Alt I
3. FAR 52.204-24
4. FAR 52.204-26

The Period of performance is May 2, 2023, from 0800 – 2000 hours and on May 3, 2023, from 0800 – 1700. Responsibility and Inspection: unless otherwise specified in the order, the supplier is responsible for the performance of all inspection requirements and quality control. 

The following FAR provision and clauses are applicable to this procurement: 

52.204-7 System for Award Management

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards

52.204-13 System for Award Management Maintenance

52.204-16 Commercial and Government Entity Code Reporting

52.204-17 Ownership or Control of Offeror

52.204-18 Commercial and Government Entity Code Maintenance

52.204-20 Predecessor of Offeror

52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

52.204-25 Prohibition of Contracting for Certain Telecommunications and Video Surveillance Services or Equipment

52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations

52.212-1 Instructions to Offerors - Commercial Products and Commercial Services  

52.212-3 and its ALT I, Offeror Representations and Certifications - Commercial Products and Commercial Services

52.212-4 Contract Terms and Conditions - Commercial Products and Commercial Services

52.212-5 Class Deviaition 2018-O0021 Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services

52.219-28 Post-Award Small Business Program Rerepresentation

52.219-6 Notice of Total Small Business Set-Aside

52.222-3 Convict Labor

52.222-21 Prohibition of Segregated Facilities

52.222-22 Previous Contracts and Compliance Reports

52.222-25 Affirmative Action Compliance

52.222-26 Equal Opportunity

52.222-50 Combating Trafficking in Persons

52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving

52.232-33 Payment by Electronic Funds Transfer-System for Award Management

52.232-39 Unenforceability of Unauthorized Obligations

52.232-40 Providing Accelerated Payments to Small Business Subcontractors

52.233-3 Protest after Award

52.233-4 Applicable Law for Breach of Contract Claim

Quoters are reminded to include completed copies of Attachment 1 - 52.212-3 and Alt I, Attachment 2 – FAR 52.204-24 (if applicable) and Attachment 3 – FAR 52.204-26 with quote.  If the quote is received without the requested completed documents the Contracting Officer may consider quote unacceptable and the offeror non-responsive to the RFQ.

Additional contract terms and conditions applicable to this procurement are: 

252.203-7000  Requirements Relating To Compensation of Former DoD Officials

252.203-7002    Requirement to Inform Employees of Whistleblower Rights

252.203-7005  Representation Relating To Compensation of Former DoD Officials

252.204-7003    Control of Government Personnel Work Product

252.204-7008    Compliance with Safeguarding Covered Defense Information

252.204-7012  Safeguarding Covered Defense Information and Cyber Incident Reporting

252.204-7015  Notice of Authorized Disclosure of Information for Litigation Support

252.204-7016    Covered Defense Telecommunications Equipment or Services-Representation

252.204-7017    Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation

252.204-7018    Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

252.204-7019    Notice of NIST SP 800-171 DoD Assessment Requirements

252.204-7020    Notice SP 800-171 DoD Assessment Requirements

252.225-7012    Preference for Certain Domestic Commodities

252.232-7003  Electronic Submission of Payment Requests And Receiving Reports

252.232-7006    Wide Area WorkFlow Payment Instructions

252.232-7010  Levies On Contract Payments

252.244-7000  Subcontracts For Commercial Items And Commercial Components (DoD Contracts)

252.247-7023    Transportation of Supplies by Sea-Basic

             

This announcement will close at 1000 hours EST on May 25, 2023.  Contact Jimmie Toloumu who can be reached at 571-232-8259 or email jimmie.j.toloumu.civ@mail.mil. A determination by the Government to not compete this proposed effort on a full and open competitive basis, based upon responses to this notice is solely within the discretion of the Government.  Oral communications are not acceptable in response to this notice. All responsible sources may submit a quote which shall be considered by the agency. 

Procedures in FAR 13.106 are applicable to this procurement. While price will be a significant factor in the evaluation of offers, the final contract award will be based on a combination of factors - a combination of price and technically acceptable low bids. In order to be considered technically acceptable, the offeror shall provide the requirements described in the PWS. By submitting an offer, the quoter takes no exception to the PWS in its entirety.

System for Award Management (SAM). Quoters must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov/.

All quotes shall include price(s), a point of contact, name and phone number, GSA contract number if applicable, business size, and payment terms. Quotes over five (5) pages in total will not be accepted.  Each response must clearly indicate the capability of the quoter to meet all specifications and requirements.

******* End of Combined Synopsis/Solicitation ********