19VE3026Q0003 - Consular Audio System Replacement - U. S. Embassy Caracas
Closed Solicitation Posted
- Solicitation number
- 19VE3026Q0003
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 3342 Communications Equipment Manufacturing
- Place of performance
- Caracas Miranda Venezuela
- Points of contact
-
- Caracas Procurement Section caracasprocurement@state.gov
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State seeks replacement of consular audio systems at U.S. Embassy Caracas, with quotations due August 20, 2026 at 12:00 p.m. local time. This is a firm fixed-price procurement with no set-aside; award will go to the lowest-priced, responsible, acceptable offeror based on initial proposals without discussions, though discussions may occur if needed.
Place of performance is Caracas, Venezuela. The work involves removal and replacement of intercommunication systems serving 28 consular windows across three locations: 16 windows in the NIV/IV area, 5 in the ACS area, and 7 in the Consular CAC area. Deliverables include a complete two-way audio system with digital signal processors, microphones, speakers, control panels, paging infrastructure, and all associated cabling and equipment. The system must meet audio performance standards including 30Hz–18kHz frequency response and a Speech Transmission Index of at least 0.60 for intelligibility, and must comply with ANSI/AVIXA standards. Contractor personnel require security clearances and will be escorted by Government representatives on the secure Embassy compound.
Contract price includes all labor, materials, Defense Base Act insurance, and 16 percent Venezuelan VAT as a separate line item. Performance and payment bonds of 20 percent of contract price are required, reduced to 10 percent upon final acceptance. General liability insurance of $20,000 per occurrence and $100,000 cumulative is mandatory. Work must commence within 10 days of notice to proceed and be substantially completed within 180 days. A pre-proposal site visit is scheduled for July 27 at 10:00 a.m.; attendee registration is due July 23 at 12:00 p.m. Questions are due July 29 at 12:00 p.m. NAICS 3342, PSC 5895. Quotations must be submitted electronically in MS-Word, MS-Excel, or Adobe Acrobat format, not exceeding 30MB per file.
Notice text
Attached is a Request for Quotes (RFQ) for Consular Audio System Replacement for U.S. Embassy Caracas. If you would like to submit a quotation, follow the instructions in Section J of the solicitation, complete the required portions of the attached document, and submit it to the email address detailed below
The U.S. Embassy Caracas will conduct a pre-proposal conference/site visit on July 27, 2026, at l0:00 a.m. Please submit the full name and ID number of people attending the visit (1 attendee per offeror) to CaracasProcurement@state.gov no later than l2:00 p.m. on July 23, 2026, to obtain the authorization to enter the Compound. Questions regarding this RFQ must be sent in English to the same email address no later than July 29, 2026, 12:00 p.m.
The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Quotations are due by August 20, 2026, 12:00 pm Local time. No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted.
Your quotation must be submitted electronically to CaracasProcurement@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1442
2. Section A, Pricing
3. Section L Representations and Certifications
4. Additional information as required in Section J
5. Proof of SAM Registration
It is highly recommended that all contractors be registered in the System for Award Management (SAM) database at https://www.sam.gov prior to contract award. However, in accordance with FAR 4.203-1(b)(5)(ii), the Contracting Officer has determined that vendors are not required to register in SAM for this solicitation.
All vendors shall comply with the requirements of FAR 52.204-90, “Unique Entity Identifier and Contractor Reporting” as incorporated in this solicitation. Vendors must provide the requested information and representations as outlined in FAR 52.204-90 and follow all instructions provided by the Contracting Officer regarding entity identification and reporting.
Failure to comply with the requirements of FAR 52.204-90 may result in your quotation being deemed nonresponsive.
Files
| File | Type | Posted |
|---|---|---|
| SF-1442 - 19VE3026Q0003.pdf | ||
| 19VE3026Q0003 - Request for Quotes.pdf |
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