183d Wing Lodging

Combined Synopsis/Solicitation

 

Requirement Title: 183d Wing, Illinois Air National Guard Lodging

Solicitation Number:

Solicitation Issue Date: 6 November 2020

Response Deadline: RFIs: Friday, 30 November 2020 NLT 10:00AM CST

                                  Quotes: Thursday, 10 December 2020 NLT 10:00AM CST

          *Acceptance only via e-mail*

Purchasing Office: 183 MSG/MSC

                                 3101 J. David Jones Parkway

                                 Springfield, IL 62707

Point(s) of Contact: CMSgt Brent Keller: brent.keller.1@us.af.mil

                                   Msgt Alicia Braun: Alica.Braun@us.af.mil

           Maj Sarah Fales: sarah.fales.2@us.af.mil

 

PURPOSE:

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

This Combined Synopsis/Solicitation is being issued as a(n) Request for Quotation (RFQ).

The solicitation document and incorporated provisions/clauses are those in effect through the Federal Acquisition Circular (FAC) 2021-01 (02 Oct 2020), Defense Federal Acquisition Regulation Supplement Change 01 Oct 2020.

The North American Industrial Classification System (NAICS) code for this procurement is 721110, with a small business standard of $35M.

This requirement is solicited as, total small-business set-aside, and will be used in accordance with FAR 19.000(b).

The requirement consists of establishing one BPA, for a period of one (1) year from date of award, to hotels in the local area via issuance of BPA Call Orders. The 183d Wing may issue a BPA Call for a one (1) month period or a BPA Call for multiple months up to the BPA Call Limit specified.

Please note that a BPA is not a contract. A BPA is a streamlined method for acquiring services on an as-needed basis from qualified sources that are readily available and thus eliminate the need for repetitive costly re-procurements. There is no minimum or maximum guaranteed quantity. All BPA Call Orders must be acknowledged by the selected vendor in order to be retained on the BPA calling list. The 183d Wing does not intend to pay for any information provided under this notice. The 183d Wing is not obligated to notify respondents of the results of this notice.

DESCRIPTION OF ITEMS/SERVICES:

This requirement is for single and double occupancy commercial lodging. The number of personnel requiring lodging will fluctuate based on mission requirements. The estimated number of rooms is 250 per night of each UTA. UTA Dates will be provided to the BPA recipients.

Line Item

Description

Quantity

Unit of Measure

0001

Single occupancy

1

each

0002

Double occupancy

1

each

See Attachment 1 – Statement of Work (SOW) for the requirement to be performed and minimum standards.

PERIOD OF PERFORMANCE:

Approximate Period of Performance: 01 December 2020 - 31 November 2021 or until the total spent on the master BPA reaches $675,000 (whichever is sooner), or until such time either party to this agreement requests that it be canceled in writing (30 day notice required).

PLACE OF DELIVERY/PERFORMANCE/ACCEPTANCE/FOB POINT:

F.O.B. Destination; Performance shall be at contracted quarters within 13 miles from the Illinois Air National Guard based located at 3101 J. David Jones Parkway, Springfield Illinois.

BASIS FOR AWARD:

The 183d Wing intends to award a minimum of three (3) and no more than six (6) Blanket Purchase Agreements (BPAs) to the responsible offeror(s) whose offer(s) represents the Best Value to the Government.

The 183d Wing will consider price and technical non-price factors to determine the quotation that represents the Lowest Priced Technically Acceptable (LPTA) quotation. The 183d Wing will not use the formal source selection procedures described in FAR part 15. The 183d Wing will evaluate quotations utilizing the procedures of FAR 13.106-2 Evaluation of quotations or offers.

EVALUATION CRITERIA:

FAR Provision 52.212-2, Evaluation -- Commercial Items, applies to this acquisition. As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends any language therein:

The Government will award Firm Fixed-Price Blanket Purchase Agreements (BPAs) resulting from this solicitation to the responsible offeror(s) whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1. Technical Capability: Evaluation of Technical Capability will be based on the information provided in the quotation. Documentation submitted in the quotation shall be evaluated to determine that the proposed equipment ‘meets’ the Governments minimum required specifications. Failure to clearly and unambiguously demonstrate this will result in an unacceptable technical rating.
    
2. Price: Price shall be evaluated for fairness and reasonableness IAW Joint Federal Travel Regulations.
    
   The 183d Wing intends to evaluate quotations and issue agreements based on the initial quotations received. The initial quotation should contain the best terms from a price and technical standpoint. The Contracting Officer will not establish a competitive range, conduct discussions, or otherwise use the procedures described at FAR 15.306. The 183d Wing reserves the right to make a full and/or partial-award on any item(s).
3. Award of the contract will require compliance with local and state regulations concerning Fire, Safety, Public
    Health and Security requirements and Occupational Safety and Health Administration (OSHA) Standards.
    Inspections will be conducted by 183 WG personnel prior to award, and will be conducted periodically
     throughout the term of the contract to determine compliance with applicable requirements.  Non-compliance
     with any inspection item will require correction prior to booking further room reservations.  General
     inspection categories are: Fire Prevention Occupational Safety and Health  Public Health and  Security
4. INSTRUCTIONS TO OFFERORS: FAR provision 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends any language therein:

1. Quotes in response to this solicitation must be submitted no later than 10 December 2020 NLT 10:00AM CST. Quotes must be submitted via email to the previously listed POC(s).
    
2. All price quotations must be submitted on Attachment 2 – Proposed Price List

Your prices should be as low, or lower, than those charged to your most favored customers and must also be at or below the Federal Government's local per diem/lodging rate for Springfield, IL, to be eligible for consideration. If multiple hotels are provided by a third party, please list all hotels. If multiple BPA's are issued, they will be booked from the lowest to highest price in that order.

For more detailed information, find the attached Pre-priced BPA Agreement, Proposed Price List, and the 889 Covered Telecommunications Equipment or Services-Representation. Please review these documents in their entirety for a complete description of this requirement.

All potential offerors are reminded that all firms must be registered in the System for Award Management database @ www.sam.gov to be considered for award.  Lack of registration in the SAM will make an offeror ineligible for contract award.  All quotes should be good for 60 days. 

CLAUSES AND PROVISIONS:

FAR clause 52.212-4, Contract Terms and Conditions -- Commercial Items applies to this acquisition. 

FAR clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders -- Commercial Items applies to this acquisition

The following clauses are incorporated by reference in the solicitation and the resulting contract:

52.203-19           Prohibition on Contracting with Entities that Require Certain Internal    Confidentiality Agreements or Statements

52.204-9             Personal Identity Verification of Contractor Personnel

52.204-10           Reporting Executive Compensation and First-Tier Subcontract Awards

52.204-18           Commercial and Government Entity Code Maintenance

52.204-21           Basic Safeguarding of Covered Contractor Information Systems 

52.204-24          Representation Regarding Certain Telecommunications and Video Surveillance    Services or Equipment.

52.204-25           Prohibition on Contracting for Certain Telecommunications and Video                                       Surveillance Services or Equipment

52.209-10           Prohibition on Contracting with Inverted Domestic Corporations

52.219-6             Notice of Total Small Business Set-Aside

52.219-28           Post-Award Small Business Program Representation

52.222-3             Convict Labor

52.222-21           Prohibition of Segregated Facility

52.222-26           Equal Opportunity

52.222-41           Service Contract Labor Standards

52.222-50           Combatting Trafficking in Persons

52.222-55           Minimum Wages Under Executive Order 13658

52.222-62           Paid Sick Leave Under Executive Order 13706

52.223-5             Pollution Prevention and Right to Know Information

52.223-18           Encouraging Contractor Policies to Ban Text Messaging While Driving

52.225-13           Restrictions on Certain Foreign Purchases

52.232-33          Payment by Electronic Funds Transfer-- System for Award Management

52.232-40           Providing Accelerated Payments to Small Business Subcontractors

52.233-3             Protest After Award

52.233-4             Applicable Law for Breach of Contract Claim

52.237-2             Protection of Government Buildings, Equipment and Vegetation

252.201-7000     Contracting Officer’s Representative

252.203-7000     Requirements Relating to Compensation of Former DoD Officials

252.203-7002     Requirement to Inform Employees of Whistleblower Rights

252.204-7012     Safeguarding Covered Defense Information and Cyber Incident Reporting

252.204-7015     Notice of Authorized Disclosure of Information for Litigation Support

252.225-7048     Export-Controlled Items

252.232-7003     Electronic Submission of Payment Requests

252.232-7010     Levies on Contract Payments

252.237-7010     Prohibition on Interrogation of Detainees by Contractor Personnel

252.244-7000     Subcontracts for Commercial Items

252.247-7023     Transportation of Supplies by Sea

The following clauses are incorporated by full text in the solicitation and the final award:

52.204-26     Covered Telecommunications Equipment or Services-Representation

52.212-5 (Dev) Contract Terms and Conditions Required to Implement Statutes or                            Executive Orders- Commercial Items

52.222-36           Equal Opportunity for Workers with Disabilities

52.222-42           Statement of Equivalent Rates for Federal Hires

252.232-7006   Wide Area Workflow Payment Instructions to be provided at award.

The following provisions apply to this solicitation and are incorporated by reference. This section will be physically removed from the final award.

52.204-16           Commercial and Government Entity Code Reporting

52.212-3 Alt 1    Offeror Representations and Certifications—Commercial Items

252.203-7005     Representation Relating to Compensation of Former DoD Officials

252.204-7008     Compliance with Safeguarding Covered Defense Information Controls

252.204-7011    Alternative Line Item Structure 

252.225-7031     Secondary Arab Boycott of Israel

ATTACHMENTS:

Attachment 1: 183d Wing Lodging SOW Oct 2020

Attachment 2: Proposed Price List

Attachment 3: 889 Covered Telecommunications Equipment or Services-Representation