117th ARW Local Lodging BPA

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS
1. General Information

Document Type:            Combined Synopsis/Solicitation Solicitation Number:      
PANNGB-22-P-0000-007420

Posted Date: RFQ Due Date:

April  23, 2022
May 23, 2022

Set Aside:                       Full and Open Competition
NAICS Code:                 721110
2. Description
This is a combination synopsis/solicitation for commercial items prepared in accordance with the 
format in FAR Subpart 12.6, as supplemented with additional information included in this notice. 
This announcement constitutes the only solicitation; quotes are being requested and a written 
solicitation will not be issued.

3. Synopsis
The 117th Air Refueling Wing (ARW), Alabama Air National Guard, has a requirement to establish a 
Blanket Purchase Agreement (BPA) for Regularly Scheduled Drill (RSD), Inactive-Duty Training (IDT), 
and Annual Training (AT) lodging services within 25 miles of 5401 Eastlake Blvd, Birmingham, AL. 
The 117th ARW intends to enter into a multiple award BPA for each location with a period of 
performance for four years (01 June 2022 to 31 May 2026). Please find the below BPA Agreement, 
Vendor’s Contact Information, and the Terms and Conditions. Please review these documents in their 
entirety for a complete description of this requirement.

This requirement is a full and open competition requirement. The North American Industry 
Classification System (NAICS) Code is 721110 (Hotels (except Casino Hotels) and Motels) and the 
Size Standard for Small Business is $35.0 Million. The lodging requirement consists of establishing 
multiple award BPA for each location, for a period of four (4) years from date of award, to hotels 
in the local area via  issuance of BPA Call Orders. The 117th ARW may issue a BPA Call for a 
minimum of one night, but can also be any amount of nights up to the BPA Call Limit specified below 
under Purchase Limitations.

4. DESCRIPTION OF AGREEMENT

CLIN

0001

0002

DESCRIPTION

Single Room, FFP, Period of Performance:
01 Jun 2022 – 31 May 2026
Double Room, FFP, Period of Performance:
01 Jun 2022 – 31 May 2026

QUANTITY

1

1

UNIT

EA

EA

UNIT PRICE (USD $)

COMPANY:                                                             CONTACT:                       
                                      PHONE:                                                        
           EMAIL:                                                                  

CAGE:                                                                  TAX ID NO.:                  
                                      DUNS/UIC:                                                     
     

The purpose of this agreement is to provide a means of purchasing hotel rooms on an as-needed-basis 
in connection with official government duties. The vendor shall furnish single and double room 
lodging accommodations, if and when requested by the Contracting Officer or authorized Ordering 
Officers (identified in the Ordering Officer Letter). Rooms shall meet minimum commercial standards 
in accordance with the attached Performance Work Statement (PWS).

PRICING:
Prices will be all inclusive and in accordance with the approved price list that it is in effect 
when the call was made. The hotel shall furnish a price list annually with beginning and ending 
dates to the Contracting Officer. Price lists will not be effective until signed by the Contracting 
Officer. The vendor may offer voluntary price reductions for previously approved items without 
written approval. These reductions should be shown as "VPR" on the invoice.

EXTENT OF OBLIGATION
The Government will be obligated only to the extent of authorized purchases actually made under 
this blanket purchase agreement by authorized personnel.

GOVERNMENT LIABILITY
The Government assumes no liability for willful damage caused by individuals occupying rooms. The 
vendor is responsible for the collection of money for phone calls, food charges, bar and similar 
incidental charges from the room occupants. The individual shall pay for any charges exceeding the 
pre-priced room rate per night. The vendor shall notify the Contracting Officer immediately if any 
occupant fails to pay their due charges upon request. The vendor shall notify the Contracting 
Officer if any individual attempts to change the reservation arrangement without prior approval 
from an Ordering Officer. The vendor shall notify the Contracting Officer if any individual demands 
a room at the hotel without a reservation made by an Ordering Officer. The vendor shall secure 
other means of personal payment if someone other than an authorized caller books a reservation with 
the hotel.

PLACING CALLS (RESERVATIONS):
A call is defined as the placing of a reservation (orally or written) for a hotel room or a group 
of rooms for a specified number of nights. Only the persons listed on the Ordering Officer Letter 
or the Contracting Officer may make calls.

PURCHASE LIMITATIONS:
Calls under this Blanket Purchase Agreement (BPA) will not exceed $10,000, unless the call is 
placed by the Contracting Officer. Payment will be made by Government Purchase Card.

INVOICING:
A summary invoice shall be submitted at least monthly or upon expiration of this BPA, whichever 
occurs first, for all deliveries made during a billing period, identifying the delivery tickets 
covered therein, stating their total dollar value, and supported by receipt copies of the delivery 
tickets. Refer to the BPA Instructions for further billing instructions.

5. DELIVERY:
117th Services F David Woods
5401 Eastlake Blvd
Birmingham, AL 35217-3545
205-714-2787
FOB: Destination
6. Evaluation and Award Factors
The contractor is required to be registered in the System of Awards Management (SAM) database 
https://www.sam.gov/SAM/pages/public/index.jsf , and maintain the registration throughout the life 
of the BPA in order to continue receiving calls.

Determination of Firm Fixed Price awards will be based on Lowest Price Technically Acceptable 
(LPTA). The following factors will be used to evaluate offers: A) Price and B) Technical.

A.   Price will contribute substantially to the selection decision. The 117th ARW will evaluate the 
price information submitted in each offeror's price proposal. Any other data provided by the 
offeror with their price proposal that is not required will not be considered or evaluated.
B.   The failure of an offeror to meet the requirements of a factor or sub-factor will result in an 
unacceptable rating. Technical will receive one of the ratings listed below:
1.    Acceptable: Quote clearly meets the requirements of the solicitation.
2.    Unacceptable: The quote does not clearly meet the requirements of the solicitation.

7. Any amendments and documents related to this procurement will be available electronically at: 
https://sam.gov/content/opportunities. Potential offerors will be responsible for downloading their 
own copy of these documents related to this procurement. Furnish quotes to SMSgt Wade Edwards,
Contracting Officer, 117ᵗʰ Air Refueling Wing at wade.edwards@us.af.mil &
f.mil  no later than 4:00 PM Central Standard Time (CST) on 23 May
2022. Quotes received after 4:00 PM CST will not be accepted.