ZZZ-RFP 47PF0020R0049_HDI Trash and Recycling.pdf

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RREEQQUUEESSTT FFOORR PPRROOPPOOSSAALL

((RRFFPP))

U.S. GENERAL SERVICES

ADMINISTRATION

ACQUISITION MANAGEMENT DIVISION

BUILDING SERVICES BRANCH

1300 S. HARRISON STREET, ROOM 0130

FORT WAYNE, IN 46802

PPRROOJJEECCTT:: Trash Removal and Recycling Services at the Hart-Dole- Inouye Federal Center, Battle Creek, MI 49037

SSOOLLIICCIITTAATTIIOONN NNOO:: 47PF0020R0049

IISSSSUUEE DDAATTEE:: Monday, June 1, 2020

CCLLOOSSIINNGG DDAATTEE && TTIIMMEE::

Wednesday, July 1, 2020 3:00 PM Eastern Standard Time

CCOONNTTRRAACCTT NNOO:: TBD

DDAATTEE OOFF AAWWAARRDD:: TBD

IISSSSUUEEDD BBYY::

U.S. General Services Administration Public Buildings Service Building Services Branch Brittany L. Morrow, Contracting Officer Brittany.Morrow@gsa.gov

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Trash Removal and Recycling Services 47PF0020R0049 Battle Creek, MI

ATTENTION OFFERORS: This notice has been prepared to point out some of the important sections or requirements of this solicitation or to provide you with additional information related to this proposed contract.

Please note that it is not inclusive - you are cautioned to carefully read the entire solicitation in order to be fully aware of all requirements, provisions, and clauses.

SOLICITATION NO. 47PF0020R0049

GENERAL SERVICES ADMINISTRATION’S MISSION

To provide quality services required by our clients in a timely manner and to ensure the best value to the Federal Government and the public thereby enhancing our clients’ ability to accomplish their mission.

AVAILABILITY OF FUNDS

Funds are not presently available for award. The Government's obligation under this contract is contingent upon the availability of appropriated funds. No legal liability on the part of the Government may arise until funds are made available to the Contracting Officer.

SAFEGUARDING DOCUMENTS

Associated plans, drawings, or specifications provided under this solicitation are intended for use by prospective bidders/offerors (and their subcontractors and suppliers). In support of this requirement, GSA requires bidders/offerors to exercise reasonable care when handling documents relating to building drawings/plans, security equipment, security equipment installations, and contract guard service, to include:

1) Limiting reproduction and/or dissemination of covered materials only to persons/parties related to this acquisition or otherwise authorized to receive such information;

2) Making every possible effort that is reasonable and prudent to prevent unauthorized disclosure of this information;

3) Upon award and completion of any appeals process, unsuccessful bidders/offerors making every reasonable and prudent effort to destroy or render useless all information/documentation received during the solicitation and/or appeals process; and

4) The awardee continuing the efforts required above throughout the entire term of contract and for what specific time thereafter as may be necessary, as determined by the awardee.

PERFORMANCE BASED SPECIFICATIONS

Note that the service specifications included in this solicitation are performance-based specifications.

These specifications express the Government’s requirements in the form of minimum quality standards.

Work schedule, frequencies, resources utilized, and methods of performance are to be determined by offerors.

LICENSE REQUIREMENTS

Offerors should note the requirements of paragraph entitled License Requirement, that evidence of having or having made application for all appropriate permits and licenses for the state specified must be submitted with their offer.

CURRENT CONTRACTOR AND CURRENT CONTRACT PRICE

The current contractor is VMX International, LLC. The current monthly price is $1,368.64. Although this solicitation is for services basically the same as the current contract Scope of Work, it should be reviewed carefully before submitting a bid.

NAICS CODE

For your information, the North American Industry Classification System (NAICS) code for this procurement is 562111. The Small Business Size Standard is $38.5 Million.

NOTICE CONCERNING COMPLETION OF SOLICITATIONS

Offerors are cautioned to carefully read the entire solicitation in order to be fully aware of all requirements, provisions and clauses. Fill-ins should be properly completed and verified. All copies should contain the same information. Verify calculations before signing your bid.

Offerors shall submit with their offer the following documents:

FAR 52.212-3 Offeror Representations and Certifications—Commercial Items FAR 52.209-7 Information Regarding Responsibility Matters (Included in GSA Form 3501 and

3502 Solicitation Provisions) Standard Form 1449 – Solicitation/Contract/Order for Commercial Items Section B – Supplies or Services and Prices Offer Offeror’s Checklist (See Section L) Quality Control Plan (See Section C) Past Performance References

BOND REQUIREMENTS

BID GUARANTEE AND BOND ARE NOT REQUIRED.

SITE VISIT

Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

CONTRACTOR DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBER.

Enter your DUNS number in Block 17A on the first page of this solicitation. If you do not know or do not have a DUNS number please contact Dun and Bradstreet directly to obtain one. A DUNS number will be provided immediately by telephone at no charge to you. For information on obtaining a DUNS number, you should call Dun and Bradstreet at 1-866-705-5711. Be prepared to provide the following information:

(1) Company name, (2) Company address, (3) Company telephone number, (4) Line of business, (5) Chief executive officer/key manager, (6) Date the company was started, (7) Number of people employed by the company, (8) Company affiliation.

EXERCISING OPTIONS AND MULTIPLE AWARD CONTRACTS

If this is a multiple award contract with optional performance periods, please note that the successful awardee will be required to re-certify size status prior to the option being exercised.

FAIR LABOR STANDARDS/SERVICE CONTRACT ACT PRICE ADJUSTMENT PROVISIONS

If this is a multiyear service contract or a service contract that may exceed a year in length if options are exercised, offerors should note the price adjustment provisions in Section I of this solicitation.

FREEDOM OF INFORMATION ACT (FOIA) REQUESTS

It is not necessary to reference the FOIA when requesting procurement history, such as the name of the current contractor, contract amount, contract copies, or abstracts of bids. For this information, you may contact the Contract Specialist shown in Block 7 of the solicitation.

SOLICITATION COPIES

Note that one original must be returned as a part of the proposal.

Do not include any allowance for any contingency to cover increased cost for which adjustments are provided for under the Fair Labor Standards Act and Service Contract Act - Price Adjustment (Multi-year Contract) contained in the CONTRACT CLAUSES section of this contract.

Reimbursement for emergency call-back, overtime, and additional services will only be computed for the man hours performed at the work site.

PRICING OF OPTIONS

Offerors shall price the initial one (1) year period and the option requirements for the four (4) additional 1 year periods by assuming that the minimum hourly wages and fringe benefits established by the Administrator, Wage and Hour Division, U.S. Department of Labor for the initial 1 year period of performance and to four one-year option periods. Minimum wage rates and fringe benefits applicable to the initial 1 year period of performance are outlined on the wage rate sheet.

PROMPT PAYMENT DISCOUNT

Block 12 on the SF1449 of the solicitation and possibly the solicitation pricing page(s), is to be used to offer prompt payment discounts. Payment terms are set forth in the Prompt Payment clause in this solicitation. Offerors are cautioned against inserting any statement that indicates that payment is due sooner that the time stipulated in the Prompt Payment clause. EXAMPLE: Inserting "Net 20" may cause the offer to be rejected as unacceptable, because the entry would be contrary to the 30-day payment terms specified in the Prompt Payment clause.

OPTION TO EXTEND SERVICES

Offerors should note that Section I of this solicitation includes FAR 52.217-8, Option to Extend Services, which allows the Government the unilateral option to extend the term of any resultant contract up to six months, exclusive of any other option provisions which may be included as part of any resultant contract.

GSAR 552.219-72 PREPARATION, SUBMISSION, AND NEGOTIATION OF SUBCONTRACTING

PLANS (OCTOBER 2016)

NOT APPLICABLE

EVALUATING CONTRACTOR PERFORMANCE

Evaluating Contractor Performance

The General Services Administration, Public Buildings Service, will begin using the Contractor Performance Assessment Reporting System (CPARS) modules as the secure, confidential, information management tool to facilitate the performance evaluation process. CPARS enables a comprehensive evaluation by capturing comments from both GSA and the contractor. CPARS is the overall system name; however, it is important to note the different modules within.

CPARS module: This module is used to create past performance evaluations on services procurements.

ACASS module: This is the Architect Engineer Contract Administration Support System. This is used to create past performance evaluations on A/E procurements.

CCASS module: This is the Construction Contractor Appraisal Support System.

This is used to create past performance evaluations on construction procurements.

The term “CPARS” will be used throughout this document to denote the overall evaluation system (the evaluation modules of CPARS, ACASS and CCASS).

Each award requiring an evaluation must be registered in CPARS. The contractor will receive several automated emails. Within thirty days of award, the contractor will receive an e-mail that contains user account information, as well as the applicable contract number(s) and evaluation module assigned. The contractor will have one user account set up that will allow access to all three modules.

Contractors are encouraged to visit http://www.cpars.csd.disa.mil/allapps/cpartrng/webtrain/webtrain_all.htm to sign up for the free on-line Contractor Overview training when these sessions are offered. This is a 2 hour training session specifically targeted to contractor users who will provide Past Performance Evaluation comments on PBS evaluations.

Once the evaluation is readied and released, the contractor will receive a second email alerting them the evaluation is ready for their review and comment. The contractor will have thirty (30) days to respond to the evaluation. GSA shall provide for review at a level above the contracting officer (i.e., contracting director) to consider any disagreement between GSA and the contractor regarding GSA’s evaluation of the contractor. Based on the review, the individual at a level above the contracting officer will issue the ultimate conclusion on the performance evaluation.

NOTE: Unless the contractor provides a different POC to the contracting officer after award, the contracting officer will use the Past Performance Point of Contact (POC) listed on the contractors Central Contractor Registration (CCR) profile as the default Past Performance POC. This is the person that will receive the above CPARS email alerts. In accordance with FAR Clause 52.204-7 at 52.204-7 the contractor is responsible for the accuracy and completeness of the data within the CCR database.

Copies of the evaluations, contractor responses, and review comments, if any, will be retained as part of the contract file, and may be used by Federal Agencies to support future award decisions

QUALITY CONTROL PLAN (QCP)

The contracting Officer (CO) must accept a completed Quality Control Plan (QCP) prior to award of a contract. The QCP will be specific to the contract specification and location(s) in accordance with the provisions and requirements of the solicitation.

NOTICE TO PROCEED (NTP)

Notice to Proceed (NTP) will NOT be issued until the COR has officially notified the CO that approved clearances for proposed employees have been received and approved by the Department of Homeland security, Bureau of Immigration and Customs Enforcement, Federal Protective Service (DHS, BICE, FPS).

SHALL vs MUST Throughout this solicitation, the terms “shall” and “must” are used. “Shall” and “must” denote the imperative. They indicate an obligation to act. In this solicitation, and any resulting contract, “shall” and “must” have the same meaning.

Hart-Dole-Inouye Federal Center

Revised: August 29, 2019

Specification

SOLICITATION NUMBER: 47PF0020R0049

SERVICE: Trash Removal and Recycling Services

LOCATION(S): Hart-Dole-Inouye Federal Center 74 N. Washington Avenue Battle Creek, MI 49037

PERIOD OF PERFORMANCE: December 1, 2020 – November 30, 2025

SOLICITATION ISSUE DATE: June 1, 2020

OFFER RECEIPT DATE/TIME: July 1, 2020 – 3 PM EST

TABLE OF CONTENTS

Section A - Solicitation 6

A.1. Standard Forms 6

SECTION B - SERVICES, ORDERING AND PRICES 7

B.1. Description of Services 7

B.1.0. Offer for Standard Services 7

B.1.1 Offer for Above Standard Services 8

SECTION C - DESCRIPTION/SPECIFICATION/STATEMENT OF WORK 10

Introduction 10

C.1. SCOPE OF WORK 10

C.1.1. Solid Waste/Trash/Recycling Management 10

C.1.2 The Contractor Shall 10

C.1.3 Minimum Level of Work 12

C.1.4 Solid Waste/Trash Removal and Disposal 12

C.1.5 Recycling 12

C.1.5.1 Extent of Work 13

C.1.5.2 Recycling Materials Disposition 13

C.1.5.3 Recyclables 13

C.1.5.4 Restriction on Use 13

C.1.5.5 Recycling Proceeds 13

C.1.6 Pick-ups on Call - RESERVED 13

C.1.7 Number of Containers Required and Schedule of Pick Up 13

C.1.7.1 Container Maintenance 15

C.1.8 Certification 15

C.1.9 Dispatch Communication 15

C.1.10 Protection and Damage 15

C.1.11 Recycling and Waste Reports 15

C.1.11.1 Report Calculations 15

C.1.12 Supporting Documentation 15

C.1.13 Reporting Formats 15

C.1.14 Liability 16

C.2. Definitions 16

C.2.1 Acceptance 16

C.2.2 Acts of God 16

C.2.3 Approval 16

C.2.4 Building 16

C.2.5 Contracting Officer (CO) 16

C.2.6 Contracting Officer's Representative (COR) 16

C.2.7 Contractor 16

C.2.8 Delegated On-site Authority 16

C.2.9 Emergency 16

C.2.10 Federal Holidays – (F.4 Recognized Holidays) 17

C.2.11 Federal Executive Holidays, Unanticipated 17

C.2.12 Modification of Contract 17

C.2.13 Negligence 17

C.2.14 Performance Based Service Contracting 17

C.2.15 Quality Assurance Surveillance Plan (QASP) 17

C.2.16 Quality Control Program (QCP) 17

C.2.17 Standard Services 17

C.2.18 Stewardship 17

C.2.19 Quality Control Plan (QCP) 18

C.3 Government Quality Assurance Surveillance Program 19

C.3.1 Contract Performance 19

C.3.2 Methods 19

C.3.3 Cooperation – Inspections 20

C.3.4 Contractor Performance Assessment Reporting System (CPARS) 20

C.4 Green Purchase Reports - Reserved 20

C.5 Contractor Submittals/Deliverables Chart 20

SECTION D – PACKAGING AND MARKING 22

D.1. Payment of Postage and Fees 22

D.2. Marking 22

SECTION E – INSPECTION AND ACCEPTANCE 23

E.1 FAR 52.246-4 Inspection of Services – Fixed Price (Aug 1996) 23

E.2 Deduction Rate 23

E.3 Contract Close-out Examination 24

SECTION F – DELIVERIES OR PERFORMANCE 25

F.1 Place of Performance 25

F.2 Term of Contract 25

F.3 Options 25

F.4 Recognized Holidays 25

SECTION G – CONTRACT ADMINISTRATION DATA 26

G.1. Payment (General) 26

G.2 Payment for Services 26

G.3. Method of Payment 26

G.4. GSAR 552.232-77 Payment By Government Charge Card (NOV 2009) 27

G.5 Evaluating Contractor Performance 27

G.6 Designated Ordering Officials 28

G.7 Limitation of Government’s Obligation - RESERVED 28

G.8 Adjusting Payments 28

SECTION H – SPECIAL CONTRACT REQUIREMENTS 29

H.1. Security 29

H.1.1 Security Requirements and Personal Identity Verification Procedures (Non-Classified Contract)

H.1.2. Reserved 29

H.1.3. GSAR 552.237-71 Qualifications of Employees (MAY 1989) 29

H.1.4. Suitability Determinations 29

H.1.5. Compliance with Security Requirements 31

H.1.6. Identification Credential 32

H.1.7. GSA Criteria for Adjudication 32

H.2. Reserved 34

H.3. Reserved 34

H.4. Standards of Conduct 34

H.5. Removal from Contract Work 34

H.6. Sensitive but Unclassified (SBU) Building Information 36

H.7. Recording Presence 37

H.8. Government Forms 37

H.9. Other Contractors 37

H.10. Ordinances, Taxes, Permits, and Licenses 37

H.11. Discrepancy in the Specifications 37

H.12. Uniforms 37

H.13. Personnel Qualifications 37

H.13.1 Qualifications of Project Manager 37

H.13.2 Submission of Resumes for New Employees 38

H.13.3 State Licensing 38

H.13.4 Compliance with Federal, State, and Local Codes 38

H.14. Government-Furnished Materials 38

H.15. Strike Contingency Plan (SCP) 38

H.16. Occupant Emergency Plan (OEP) 38

H.17. Performance Bond Requirement - RESERVED 39

H.18. Insurance Requirement 39

SECTION I – CONTRACT CLAUSES 40

SECTION J - List of Documents, Exhibits, and Other Attachments 54

EXHIBITS 55

J.1 Building Information Sheet 55

J.2 Recycling/Solid Waste Trash Report 56

SECTION K – REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF

BIDDERS/OFFEORS 59

K.1. Annual Representations and Certifications 59

SECTION L – INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS/OFFERORS 65

L.1. Bid Guarantee Requirement - RESERVED 65

L.2. Financial Qualifications of Offerors - RESERVED 65

L.3. Inspection of Facility 65

L.4. Instructions for Submitting Proposals 65

L.5. Inconsistencies in Specifications 66

L.6. Type of Contract 66

L.7. Offerors Checklist 66

SECTION M – EVALUATION FACTORS FOR AWARD 69

M.1. Basis of Award 69

M.2. Past Performance 69

M.3. Total Evaluated Price 69

M.4. SPECIAL STANDARD(S) OF RESPONSIBILITY: 69

M.5. FAR 52.217-5 Evaluation of Options (JULY 1990) 70

Section A - Solicitation

A.1. Standard Form 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

RFQ IFB RFP

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NAICS:

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8 (A)

EDWOSB

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

STANDARD FORM 1449 (REV. 2/2012) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

SECTION B - SERVICES, ORDERING AND PRICES

B.1. Description of Services The Contractor shall provide all management, administrative, supervision, labor, transportation, materials, supplies, repair parts, tools, equipment (except as otherwise provided) and subcontracts necessary, and shall plan, schedule, coordinate, and assure effective completion of all work and services and performance of trash removal, recycling and related services described herein.

B.1.0. Offer for Standard Services

Hart-Dole-Inouye Federal Center

ITEM

DESCRIPTION UNIT QUANTITY UNIT

PRICE

(Initial 12

Month Period)

OPTION

1 UNIT

PRICE

(First Additional 12

Month Period)

OPTION 2

UNIT

PRICE

(Second

Additional 12 Month Period)

OPTION

3 UNIT

PRICE

(Third Additional 12

Month Period)

OPTION

4 UNIT

PRICE

(Fourth

Additional 12 Month Period)

1. Standard Services:

Trash Removal, Recycling and Related Services for Trash, Corrugated Cardboard Bales, Mixed Stream Recycling, Lawn Waste/Composting

See Note 1

Month

2. Standard Services:

Medical Waste See

Note 1

Month

3. Corrugated Cardboard recycling Proceeds (percent of proceeds returned to Government) See

Note 2

N/A

Prompt Payment Discount:_______%______ Days

All of the contractor’s prices must include expenses for overhead, General and Administrative (G&A) and profit.

Note 1. The unit prices shall include all costs for container rentals, hauling, dumping, returning and transportation.

Note 2. GSA expects to request pickup of cardboard bales when there a minimum of 10 bales. Each bale weighs approximately 500-600 pounds.

B.1.1 Offer for Above Standard Services

ITEM

DESCRIPTION UNIT QUANTITY UNIT

PRICE

(Initial 12

Month Period)

OPTION

1 UNIT

PRICE

(First Additional 12

Month Period)

OPTION 2

UNIT

PRICE

(Second

Additional 12 Month Period)

OPTION

3 UNIT

PRICE

(Third Additional 12

Month Period)

OPTION

4 UNIT

PRICE

(Fourth

Additional 12 Month Period)

1. Construction Waste Dumpster rental, include delivery and pickup for a container with cover

See Notes 1,2 and 3

Service Event

All of the contractor’s prices must include expenses for overhead, General and Administrative (G&A) and profit. Thus no separate allowance for travel time, parking, overhead, G&A or profit will be applied when additional services are ordered.

Offeror must submit offers for all locations in order to be considered for award. Offerors must submit prices for all four of the option periods, in addition to the initial period, to be considered for award.

Renewal / Options shall be priced using the wage determination contained in this solicitation. Upon exercising a renewal option, the contract price will be adjusted in accordance with FAR 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards—Price Adjustment (Multiple Year and Option Contracts) (May 2014).

Offerors should visit the building and become familiar with existing conditions; examine all contract documents relating to this work, and carefully review the requirements contained in this specification.

Offerors shall determine any conditions which affect the work and make a thorough site investigation before submitting an offer. No allowances will be made for failure of an offeror to avail themselves of such information.

Note 1. These quantities are for evaluation purposes only and are based on an estimate of the Government’s anticipated need for such service. The unit prices shall include all costs for container rentals, hauling, dumping, returning and transportation.

Note 2. Additional services are defined as any work requested by the Government that is within the scope of this contract but in addition to the contract requirements.

Note 3. Quote a price per corresponding unit for providing Above Standard Services when ordered that are in addition to the services specified herein for the standard services. Orders for above standard service may be placed orally when the amount of the order totals $2,500.00 or less or in the event of an emergency. All orders which exceed $2,500.00 must be placed or confirmed by issuance of a GSA Form 300, Order for Supplies or Services and will be paid by GSA Finance. The GSA Form 300 will describe the service to be provided and will establish, excluding emergencies as determined by the Contracting Officer (CO) or the Contracting Officer’s Representative (COR), the maximum number of units for which the contractor will be compensated. Orders of $2,500.00 or less may be processed using the Government wide commercial purchase card, which is the preferred method to purchase and to pay for micro purchases. This above standard services provision is intended to be used to satisfy the Government's short term non-recurring needs for service. Should a continuing need for additional service arise, a contract modification will be negotiated pursuant to the "Changes Fixed Price" clause. Above standard services cannot be accomplished by diverting resources from work that is supposed to be accomplished.

SECTION C - DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

Introduction This is a Performance Based Contract which focuses on outcomes as opposed to prescriptive requirements. This specification represents GSA's performance objectives and minimum levels of service to be provided by the contractor. A high level of effective communication between the Government and contractor is essential. This performance based requirement demands a greater emphasis by the contractor on self-evaluation, robust quality control processes and strict oversight of building operations to ensure the highest level of efficiency. The Contractor will be required to maintain a quality control program to ensure that the requirements of this contract are met. The contractor must closely monitor all aspects of the work, identify deficiencies and implement corrective action, without reliance on Government oversight.

GSA is dedicated to ensuring its facilities are operated with a high degree of efficiency, minimizing energy use and may be actively pursuing or participating in programs such as ENERGY STAR rating, LEED-EB or comparable programs. The contractor will play an integral role in supporting this effort and should be aware of the requirements of these programs. The Contractor is not required to bring the building into conformance with LEED-EB, but within the scope of this contract, shall operate and maintain the building in such a manner as to maintain applicable LEED-EBOM standards.

C.1. SCOPE OF WORK

C.1.1. Solid Waste/Trash/Recycling Management The Contractor shall provide all management, administrative, supervision, labor, transportation, materials, supplies, repair parts, tools, equipment (except as otherwise provided) and subcontracts necessary, and shall plan, schedule, coordinate and assure effective completion of all work and services and performance of trash removal and recycling and related services described herein.

C.1.2 The Contractor Shall

Maintain all the spaces used in the performance of waste removal services in a clean and orderly manner. When work is performed in these areas, the Contractor's personnel shall clean up all debris and leave the area in a presentable condition. The contractor shall remove all hydraulic fluid and oil spillage caused by the collection vehicles at the loading dock and/or in the driveway.

(a) The Contractor shall develop and implement operational guidelines covering all aspects of the waste removal service. A copy of the guidelines shall be submitted to the COR within 5 days after award.

All equipment shall be maintained in accordance with the manufacturer's recommendations and/or the best practices of the industry.

(b) Maintenance includes, but is not limited to, greasing, oiling, cleaning, adjusting, minor repairs and painting of equipment to maintain appearance, it also includes scheduled work on all contractor equipment or systems required to provide continuing operation, to preclude unnecessary breakdowns and to provide continuous service.

(c) When equipment is taken out of service for any reason, the Contracting Officers Representative (COR) shall be notified immediately. Notification will include the reason for outage, action being taken to return equipment to service and the anticipated schedule for the equipment re-entering service.

Furnish all necessary labor, equipment and supervision to provide solid waste and recycling disposal and/or removal services as outlined herein. Spillage of trash from containers shall be picked up from the pavement. All solid waste/recyclables shall be removed from the premises. There shall be no overflow around containers.

The contractor shall be responsible for loading containers onto collection vehicles.

(a) Trash Service:

(1) Provide one 53 yard closed container.

(2) The container type must be capable of attaching to the government owned and maintained compactor.

(3) The container shall accept at a minimum general office trash.

(4) The container shall be serviced when requested by the COR.

(5) The Contractor shall provide the appropriate State and Federal regulatory documentation to GSA for all waste that is removed from the site for each service event.

(6) The Contractor is responsible for ensuring that the ram is in the forward position prior to pulling the container and for any clean-up resulting from spillage when servicing the container.

(b) Lawn Waste Recycling Service

(1) Provide one 20 yard open top container with a cover. The container must be capable of fitting at the location of the dump area for lawn waste per the direction of the COR.

(2) The container shall accept at a minimum the following Items: lawn clippings, small branches (normally not to exceed 3 inches in diameter), leaves, mulch, earth, other biodegradable lawn waste, etc.

(3) Trash, paper, other litter, pavement, and other trash will not be deposited in this container.

(4) The container shall be serviced when requested by the COR.

(5) The Contractor shall provide the appropriate State and Federal regulatory documentation to GSA for all waste that is removed from the site for each service event.

(6) The Contractor is responsible to compost all lawn waste and for disposing of the residue.

Yard waste may not under State Law be deposited in a landfill. If the Contractor is unable to compost during the winter months the contractor will store lawn waste until it can be composted. The Government will not accrue any additional charges for the storage.

(7) The Contractor is responsible for any clean-up resulting from spillage when servicing the

(c) Mixed Stream Recycling Service

(1) Provide one 8 yard container with lid.

(2) The container shall accept at a minimum the following items: glass jars and bottles, aluminum cans, foil, pie tins, tin and steel cans, cereal boxes, paper towel rolls, plastic bottles and containers #1-7, junk mail, magazines, catalogs, telephone books, paper bags, newspapers and inserts, etc.

(3) The container shall be serviced once per week on Thursdays.

(4) The Contractor shall provide the appropriate State and Federal regulatory documentation to GSA for all waste that is removed from the site for each service event.

(5) The Contractor is responsible for any clean-up resulting from spillage when servicing the

(d) Corrugated Cardboard Recycling Service

(1) Provide pick-up service for corrugated cardboard bales weighing approximately 500-600 pounds each. The Contractor is responsible for providing the equipment to load the bales onto the vehicle and the vehicle to haul the bales from the facility.

(2) The contractor shall return to the Government a portion of the proceeds for sale of the baled cardboard based on the sale price at the end of the month in which the cardboard is picked up. The proceeds shall be split between the Government and the Contractor in accordance with Section C.1.5.5 Recycling Proceeds. At the end of each month the contractor shall submit to the COR a Recycling Proceeds Statement with the weight, total price of sale, the amount (percentage) of proceeds returned to the government and the market price set by the Chicago Board of Trade for that month.

(3) The Contractor is responsible for any clean-up resulting from spillage when loading the bales.

(e) Medical Waste Service

(1) Provide two – 3.7 cubic foot red medical waste containers with lids and medical waste bags. The container placement will be located in the health unit.

(2) Containers shall be serviced quarterly. Servicing shall be coordinated with the COR.

(3) The Contractor shall provide the appropriate State and Federal regulatory documentation to GSA for all medical waste that is removed from the site for each service event.

(4) The Contractor is responsible for any clean-up resulting from spillage when servicing the containers.

(f) Construction Waste

(1) Provide one 20 yard open top container.

(2) The container shall be provided when ordered by the COR as an Above Standard

Service per the pricing in Section B.1.1.

(3) The Contractor shall provide the appropriate State and Federal regulatory documentation to GSA for all waste that is removed from the site for each service event.

(4) The Contractor is responsible for any clean-up resulting from spillage when servicing the container.

C.1.3 Minimum Level of Work These specifications are a statement of the minimum level of work and services that are to be provided in certain areas under this contract. They are not intended to be, nor shall they be construed as, limiting specifications or requirements.

This requirement is not intended to restrict the Contractor’s approach to successful performance of the contract work with maximum economy and effectiveness. The determination of the actual resources to be utilized for the performance of all services specified herein is the sole responsibility of the Contractor.

C.1.4 Solid Waste/Trash Removal and Disposal All solid waste/trash collected as a requirement of this contract shall be removed from the premises and transported to a solid waste/trash disposal facility that has been certified by the appropriate state agency responsible for solid waste/trash management or by the Environmental Protection Agency (EPA).

The contractor shall pursue schedules that maximize the amount of solid waste/trash hauled with each pick up.

The Contractor shall provide solid waste/trash removal and disposal services as described herein.

The overflow of materials from containers and dumpsters shall be picked up from the ground and floor area used to collect and consolidate the materials. The Contractor shall remove all hydraulic fluids and oil spillages caused either by the collection vehicles, or released from containers at the designated centralized collection site (loading dock, etc.). Spill residue and clean-up materials shall be disposed of in accordance with the EPA, and State and local regulatory agency requirements.

The Contractor shall perform removal, recycling and related activities in accordance with the strategies agreed upon by the Government and Contractor. The Contractor is responsible for all costs of trash removal. The Contractor shall be responsible for loading containers onto collection vehicles.

See Section C.1.7 for existing container sizes and pick-up schedules and estimated weight/volume information.

C.1.5 Recycling It is the intent of the Government to keep the maximum amount of materials from the landfills through aggressive recycling.

C.1.5.1 Extent of Work Materials to be recycled may include, but are not limited to: hard and soft bound books, telephone books, magazines and catalogs, legal briefs, publications, all types of office paper, computer paper, manila file folders and envelopes, newspapers, corrugated containers, cardboard packaging, packing cartons, metals, used aluminum, plastic and glass beverage containers, unusable wood pallets and old carpeting.

The Contractor shall furnish all necessary labor and supervision to provide recycling services as described herein. All recyclable materials shall be collected for removal from the premises. Overflow of materials from containers shall be picked up from the container area used to collect and consolidate the materials.

Arrange for the removal of recyclables from the premises. Be responsible for all fees, if any, associated with recycling.

Return a percentage of the proceeds that result from the sale of recyclable materials covered by this contract in accordance with Section B.1.0 Offer for Standard Services. Verification of the amount of proceeds received from the sale of recycled materials shall be furnished to the CO or their designee upon request. Refer to Section C.1.5.5 Recycling Proceeds for additional details.

-To the extent practicable, pursue Government and Contractor revenue sharing opportunities.

-Comply with reporting requirements specified herein.

C.1.5.2 Recycling Materials Disposition The contractor should strive to recycle as much of the building’s waste stream as possible, in keeping with GSA’s goals. The CO or their designee will make the contractor aware of the building goal for that year. The CO or their designee may direct the Contractor to participate in joint efforts with State, city, and local governments regarding recycling.

C.1.5.3 Recyclables Pickups: The Contractor shall ensure that recyclables are picked up on a schedule that will maximize the quantity of materials removed from the premises as scheduled. Additional pickups of recyclable materials may be required on an irregular basis and will be coordinated with the CO or their designee.

C.1.5.4 Restriction on Use Recyclable paper purchased under this contract shall be used or sold as recyclable paper only; i.e., for processing at a pulp mill to be made into new paper products. The Contractor shall not use, allow access to, or offer for resale any papers, documents, or file record materials for the information contained therein.

C.1.5.5 Recycling Proceeds The Contractor shall use the proceeds received from the sale of recycling material(s) to lower the cost of trash removal or recycling at the location. In the instance of subcontracted work, funds received by the subcontractor will be remitted back to the Contractor for return to the Government. If proceeds are not used to reduce the cost of trash or recycling, the CO or their designee will provide guidance for depositing of these funds.

C.1.6 Pick-ups on Call – RESERVED

C.1.7 Number of Containers Required and Schedule of Pick Up The Contractor will provide all containers needed to complete the requirements listed in this contract.

The contractor will be required to collect and dispose of trash/recycling in the containers upon a call from the Property Manager or his/her designee or weekly as directed. Containers will, in all cases, be returned to the site within two (2) hours after time of collection. Additional trash removal/recycling containers and removal services will be provided within 24 hours when requested by the COR.

The contractor shall submit to the contracting officer’s representative a service ticket of each pick-up performed. The service ticket shall indicate the weight on the contents in each container from a certified scale reading of the container full and empty. The Contracting Officer or his/her designated representative shall approve the ticket used for this purpose. The ticket shall include a brief description of all work performed. Such reports will specify the container number, container size, date and time of service, and the empty and full weights of the container that was picked-up. The contracting officer’s designated representative will examine the contractor’s work and service ticket, as the work is required.

Number of Containers required and Schedule of Pick Up:

Standard Services per Section B.1.0

Trash/Waste

Number of Containers

Container Type

Type of Pick up Container Pick-up and Return Schedule

Estimated Pickups Per

Year

1 Closed 53 yard

Trash Within 24 hours of being requested, and returned within 2 hours.

6 Pickups

2 3.7 cf Red Medical Waste Containers

Quarterly, coordinated with

COR.

4 Pickups

Recycling

Number of Containers

Container Type

Container Pick-up Schedule

Container Pick-up Schedule

Estimated Pickups Per

Year

1 Open Top 20 yard

Lawn Waste Recycling

Within 24 hours of being requested, and returned within 2 hours.

8 Pickups

1 Slant Bin 8 yard

Mixed Stream Recycling

Weekly, on Thursdays, and coordinated with

COR.

52 Pickups

N/A 500-600 lbs Corrugated Cardboard Bales (Requested when there are approximately 10 bales.)

Within 72 hours of being requested, and coordinated with COR.

Above Standard Services per Section B.1.1

Trash/Waste

1 Open Top 20 yard

Construction Waste (When ordered as an

Above Standard Service.)

Within 24 hours of being ordered as an Above Standard Service, and returned within 2 hours.

The Contractor shall furnish totally enclosed, fireproof containers with capacities to satisfy the need of the facility. All containers shall be subject to approval by the COR. The COR will establish the container location.

C.1.7.1 Container Maintenance The contractor shall inspect and if necessary perform maintenance on all his/her equipment. This shall include thorough mechanical inspections, replacing defective parts, lubricating, and necessary adjustments in alignment of defective wheels, latch, or other component parts, and the washing and deodorizing of all containers and painting as needed to maintain appearance. Spare or replacement containers shall be provided for those containers out of service for repairs or beyond repair within 24 hours when requested by the Property Manager’s Office. The Government shall place all solid waste in containers. The contractor will be required to clean up and remove all spillage and/or littering caused by his operations.

C.1.8 Certification Offerors are cautioned to ascertain if the disposal facility they propose to use is certified prior to submission of their offer. The successful offeror will be required to submit evidence of initial disposal facility certification within five (5) days after award.

C.1.9 Dispatch Communication The contractor shall provide the Contracting Officer’s Representative (COR) with a contact name and phone number for the dispatcher and alternate that can be used to contact the contractor within five (5) days after award.

C.1.10 Protection and Damage The Contractor shall provide all labor, materials, and equipment necessary for the protection of Government personnel, equipment, furnishings, buildings, and building accessories (such as parking lots, fences, sidewalks, grounds, etc.) from damage caused by Contractor's negligence. Equipment, furnishings, building and building accessories damaged due to work performed by the Contractor shall be repaired or replaced to their original condition by the Contractor at no additional cost to the Government.

The Contractor will not use any supplies or equipment material which the COR determines would be unsuitable for the purpose. Costs for correcting damage caused by the Contractor will be borne by the Contractor.

C.1.11 Recycling and Waste Reports -Monthly Recycling and waste Report: The Contractor shall submit a monthly Recycling and waste Report (See Section J, EXHIBIT 2) listing the types, weights, and costs or revenues. Include in the report are single stream recycling, commingled recycling, composting, weight of trash hauled and the associated hauling costs. Reports shall be submitted according to the requirements in C.5 Contractor Submittals/Deliverables Chart.

C.1.11.1 Report Calculations The recycling and waste hauling reports above shall contain sufficient data to calculate waste diversion and waste removal costs. When actual weights are not known, the Contractor shall use EPA’s Standard Volume-to-Weight Conversion Factors. Deductions shall be made and reported for volumes that are not filled to capacity (i.e., half full, 3/4 full, etc.) and conversions adjusted accordingly.

C.1.12 Supporting Documentation The Contractor shall maintain documentation to support all the above reported activities. Information may include receipts or other records related to pick-up dates, weights, and associated fee schedules.

Records and receipts obtained shall be made available to the CO or their designee upon request.

C.1.13 Reporting Formats Reports prepared by the Contractor shall be submitted to the Government electronically, using the forms in Section J, EXHIBIT 2. The Contractor shall submit reports in electronic form. If electronic form is not possible, the Contractor’s reports shall be printed double-sided on paper containing a minimum of 30 percent post-consumer recycled content.

C.1.14 Liability The contractor shall be cautious when trash removal is in progress to prevent any damage to the buildings and other protrusions. The contractor shall be held liable for any damage incurred to the Government’s property during the performance of work. All locally prescribed safety regulations, laws, and practices shall be observed in the performance of the work.

C.2. Definitions

C.2.1 Acceptance “Acceptance” means an authorized representative of the Government has inspected and agreed that the work meets all requirements of this contract, to include documentation requirements.

C.2.2 Acts of God

These are unanticipated grave natural disasters or other natural phenomenon of an exceptional, inevitable, and irresistible character; the effects of which could not have been prevented or avoided by the exercise of due care or foresight.

C.2.3 Approval ‘Approval’ means the Government has reviewed the submittals, deliverables, or administrative documents [e.g., insurance certificates, Safety Data Sheets (SDS), etc.], and has determined that the documents conform to contract requirements. Government approval shall not relieve the Contractor of responsibility for complying with Federal, State, and local laws and regulations.

C.2.4 Building A reference to ‘facility’ and ‘site’ is interchangeable with ‘building.’ A man-made structure or edifice which services are performed within or on the exterior of the formation and is intended to support or shelter any use or continuous occupancy.

C.2.5 Contracting Officer (CO) Contracting Officer (CO) has the overall responsibility for the administration of this contract. The CO alone, without delegation, is authorized to take actions on behalf of the Government to amend, modify or deviate from the contract terms, conditions, requirements, specifications, details and/or delivery schedules. However, the CO may delegate certain other responsibilities to authorized Government representatives.

C.2.6 Contracting Officer's Representative (COR) Contracting Officer's Representatives (COR) or their designee shall be appointed by letter from the CO. CORs or designees will be the primary Government representatives for the administration of Contract, shall have proper training and experience in inspecting contracts, but will not have the authority to modify the contract.

C.2.7 Contractor “Contractor” as used in this document refers to the company or firm awarded this contract.

C.2.8 Delegated On-site Authority The term “delegated on-site authority” means a person designated in writing by the Contractor who has authority to act for the contract on a day-to-day basis at the work site.

C.2.9 Emergency The term ‘emergency’ includes, but is not limited to bombings, and bomb threats, civil disturbances, fires, explosions, electrical failure, loss of water pressure, building flooding, sanitary and sewer line stoppage, chemical and gas leaks, medical emergencies, hurricanes, tornadoes, floods, and earthquakes.

C.2.10 Federal Holidays – (F.4 Recognized Holidays) “Federal holidays” for the purposes of this contract are New Year’s Day, Martin Luther King Day, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day. When Federal holidays fall on weekends, a weekday is typically designated as the holiday. Holidays that fall on Saturday are observed on the previous Friday and holidays that fall on a Sunday are observed on the following Monday. Veterans’ Day is always on the 11th of November and Thanksgiving is always the 3rd Thursday of November.

Please note the Wage Determination for this area includes 11 paid holidays with the inclusion of Good Friday. It is the responsibility of the Contractor to account for this labor within the price proposal submission. Service within the facility is required on all days that the Government is working.

C.2.11 Federal Executive Holidays, Unanticipated

Unanticipated holidays declared by the President will count as Federal holidays. As long as the Contractor pays employees as if it were an anticipated Federal holiday, the Contractor will be paid for the unanticipated holiday as if it were a normal Federal Holiday.

C.2.12 Modification of Contract Modification is a bilateral or unilateral change in the terms of a contract.

C.2.13 Negligence “Negligence” is the failure to use care under the…