Zoom Bid Opening Instruction 8.11.21.docx

This document is a Zoom bid opening instruction prepared by the State of Oregon's Department of Administrative Services, Procurement Services (DAS PS) for the Consignment Auction Services procurement. The instruction file establishes procedures for conducting the bid opening for this solicitation, which seeks qualified providers to deliver auctioneering services for surplus property throughout Oregon. The RFP required proposals to be submitted by August 12, 2021 at 2:00 PM PST, with the bid opening to be conducted via Zoom videoconference. The contract is intended for an initial term of two years with potential mutual extensions, during which the successful vendor will manage consignment auction services for surplus state property, including firearms and other assets across Marion County and potentially other Oregon jurisdictions.

The procurement targets professional auctioneering firms with specific qualifications including a valid Federal Firearms License, membership in good standing with the National Auctioneer Association, and full-time professional auctioneer status. Proposals must detail pricing structures with percentage rates per item and additional fees, and evaluation will assess proposers' qualifications, experience, and pricing to award the contract to the highest-ranked responsible proposer. The solicitation contains no specific set-aside designations for disadvantaged business enterprises and does not identify any incumbent vendors. Contract funding derives from the Department of Administrative Services Surplus Property Program. Prior to award, successful proposers must demonstrate responsibility through documentation including insurance certificates, tax forms, and professional certifications.