YS79 PWS Portable Latrine RFQ.pdf

PDF 350 KB Posted Oct 26, 2020

Attached to: Rental of Portable Latrines & Sewage Removal Services in Support of Yama Sakura 79
Solicitation number: FA520921Q0007
Issued by: Department of the Air Force Pacific Air Forces

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RFQ# FA520921Q0007

ATTACHMENT 1

DEPARTMENT OF THE ARMY

UNITED STATES ARMY JAPAN

G-3 EXERCISES

ATTN: APAJ-GCX-EX

APO AP 96343-5005

PERFORMANCE WORK STATEMENT

TO PROVIDE

RENTAL OF PORTABLE LATRINES

& SEWAGE REMOVAL SERVICES

IN SUPPORT OF YAMA SAKURA 79

CAMP KENGUN, KUMAMOTO, JAPAN

15 October 2020

Army Exercise PWS – Rental of Portable Latrines Services

Table of Contents

SECTION 1 Description of Services / General Information

SECTION 2 Appendices

SECTION 1

DESCRIPTION OF SERVICES/GENERAL INFORMATION

1. DESCRIPTION OF SERVICES. The contractor shall provide all necessary personnel, supervision, management, tools, equipment, transportation, materials and any other items or services necessary to support the U.S. Army/Japan Ground Self-Defense Forces (JGSDF) Bilateral Exercise YAMA SAKURA 79 (YS79) in accordance with this Performance Work Statement (PWS), the attached appendices, commercial standards, local standards, Japanese ordinances and Japanese laws. These services shall be performed at the same levels as in the commercial marketplace to the maximum extent possible.

1.1. TYPE OF SERVICES REQUIRED. The contractor shall perform the following listed services:

1.1.1. The contractor shall perform the required Rental of Portable Latrines services as listed in Appendices of this PWS.

1.1.2. The contractor shall coordinate all aspects of this project with the designated Government Representative (GR).

1.2. DESCRIPTION OF MATERIALS. The contractor shall provide all non-consumable supplies needed to perform all aspects of this contract.

1.3. INTERFERENCE WITH GOVERNMENT OPERATIONS. The contractor shall make every effort to schedule its activities so as not to interfere with U.S. Government operations. In the event the nature of the work may become such interference necessary, the contractor shall provide the GR with a minimum of five (5) days advance notification of the proposed work.

2. GENERAL INFORMATION.

2.1. QUALITY CONTROL. The contractor shall utilize its existing quality control program to ensure the services are performed in accordance with (IAW) commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services.

2.2. QUALITY ASSURANCE. The Government will evaluate the contractor’s performance by appointing a GR to monitor performance to ensure services are received.

2.3. GOVERNMENT REMEDIES. The Contracting Officer (KO) will follow Federal Acquisition Regulation (FAR) 52.212-4, Contract Terms and Conditions-Commercial Items for Contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

2.4. CONTRACTOR PERSONNEL

2.4.1. Contract Manager. The contractor shall appoint and provide a contract manager who shall be responsible for all requirements in this PWS. No later than (NLT) five (5) days after contract award, the name of this person and an alternate and or alternates, who shall act for contractor when manager is absent, shall be designated in writing to KO/GR. The contractor shall provide telephone numbers of contract manager and alternate(s) for other than normal duty hours. She/He must be able to read, speak, and write English. Contract manager or alternate(s) shall have full authority to act for contractor on contract matters relating to daily operation of contract.

2.4.2. Emergency Point(s) of Contract. The contractor shall provide a point of contact sheet listing available twenty-four (24) hours a day with names and telephone numbers of individuals to call in the event emergency service is required for any aspect of this contract. The contractor shall respond to all emergency calls within twelve (12) hours from the time the call is placed.

2.4.3. Contractor Employees. The contractor personnel shall be easily recognizable as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the contractor’s company name and the employee’s name. The contractor shall not employ personnel who have been identified to the contractor as a potential threat to health, safety, security, general well-being or operational mission of the installation or its population.

2.4.4. Removal of Contractor’s Employees. The contractor shall utilize only experienced, responsible and capable employees in the performance of this contract. The KO/GR may require that the contractor remove from the Government job any of his/her employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of military security.

2.4.5. Other Country Nationals (OCN). The security forces on each base control entry to the base. Under certain circumstances, the OCN might be denied entry. It is the contractor’s responsibility to coordinate with security forces at each base when there is a question about particular entry circumstances.

2.4.6. U.S. Government or Japanese National Employees. The contractor shall not hire employees of the United States Government and/or Master Labor Contract employees in violation of the Procurement Integrity Act. See FAR Section 3.104. Further, the contractor shall not employ any Department of Defense employee, either military or civilian, unless such person seeks and receives approval in accordance with Department of Defense 5500.7- R, Joint Ethics Regulation.

2.4.7. Military Personnel. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. Abrupt absence of these personnel could adversely affect contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for non-performance under this contract

2.5. SECURITY REQUIREMENTS.

2.5.1. Security Requirements. The contractor shall comply with all Federal, state, and local security statutes, regulations, and requirements. The contractor shall become acquainted with and comply with all Government regulations as posted, or as requested by the KO when required to enter a Government site. The contractor shall ensure that all security/entrance clearances are obtained.

2.5.2. Installation/Base Passes. Installation/Base Passes for contractor personnel are issued at no cost to the contractor. The contractor shall ensure each employee obtains required pass and identification items for access to Camp Kengun Kumamoto, Japan. The contractor shall return all applicable passes upon termination of employment or completion of this contract. All other government identification for terminated employees shall be returned to the issuing office within 24 hours of termination, and a certificate of receipt shall be obtained. Additionally, all contractor personnel shall be in compliance with all Japanese and designated location‘s Motor Vehicle Code requirements pertaining to operation requirements.

2.5.3. Personnel List. The contractor MUST provide all personnel roster at least one (1) week prior to commencement of work to the following personnel. Roster must include name, address and telephone number of employee. The contractor shall maintain a current listing of employees, providing updates as changes occur.

MAJ Kawakami, Engineer Div, Western Army HQ TEL: 096-368-5111, Ext 2294 西部方面総監部装備部、施設課、川上３等陸佐

2.5.4. Installation Safety/Fire Regulations. The contractor is responsible for job site safety and fire prevention. Standard base procedures will be provided by the General Service Unit (GSVC) at the job site.

2.5.5. Reports of Damages, Destruction, Injury, or Death

2.5.5.1. The contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract.

For the purposes of this clause, the term “property” includes equipment, material, supplies, freight, or property of any type, whether Government owned or not. The term “contractor” includes the contractor, its agents, servants or employees.

2.5.5.2. The contractor shall submit these reports to the KO/GR as follows:

(1) A preliminary report shall be made as soon as practicable after the time the incident occurs. Report may be either verbal or facsimile.

(2) A complete written report shall be submitted within ninety-six (96) hours after occurrence of the incident. A copy of this report shall be furnished to the GR. The report should fully explain the incident, which was involved, the outcome of the incident, what caused the incident and should include recommendations on preventing similar incidents in the future.

2.5.6. Hazardous Materials Applicable/ Not Applicable. All hazardous materials must be contained and stored in the appropriate storage containers and/or cabinets. The contractor shall immediately report spills or releases of hazardous materials to the KO/GR and Contracting Office. The contractor shall be liable for containment and environmental cleanup of spill or release of such substance. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. The contractor shall comply with environmental and hazardous materials storage and handling requirements and maintain current Material Safety Data Sheets (MSDS).

2.5.7. Environmental and Hazardous Material Handling Applicable/ Not Applicable.

The contractor shall comply with municipal environmental laws to protect the health and safety of employees/residents and minimize or eliminate environmental pollution.

2.5.8. Disposal of Materials Applicable/ Not Applicable. All debris generated from the work shall be removed from the job site and disposed by the contractor in accordance with the laws of Japan.

2.5.9. Responsibility for Damages. Any damages caused to U.S. Government or JGSDF owned property during the course of performing this contract shall be restored, replaced and/or repaired to its original condition at no additional cost to the U.S. Government or GOJ.

2.5.10. Off Limits Signs Applicable/ Not Applicable. The contractor shall provide “OFF LIMITS” signs in both English and Japanese and post them as appropriate or required.

2.6. HOURS OF OPERATION.

(1) Availability of Facilities. The facilities will be made available to the contractor from 0430-2000 hours, Sunday through Saturday, seven (7) days per week to include any U.S. or Japanese holidays. Access to the facilities outside of these hours may be authorized by the KO/GR with prior coordination by the contractor.

(2) On-Site Hours. The hours of operation for performing these services are identified in

Appendix number one (#1). In the event the KO/GR requests a temporary shutdown of the jobsite, the contractor will be notified verbally and in writing. Any U.S.

Government caused delays resulting in a temporary shutdown may require an adjustment to the contract and will be coordinated through the Contracting Office.

(3) U.S. Legal Holidays. Recognized US legal holidays are listed below. Holiday falling on a Saturday may be observed on the preceding Friday. Holidays falling on a Sunday may be observed on the following Monday.

DATE HOLIDAY

1st January New Year’s Day 3rd Monday in January Martin Luther King Day 3rd Monday in February President’s Day Last Monday in May Memorial Day 4th July Independence Day 1st Monday in September Labor Day 2nd Monday in October Columbus Day 11th November Veteran’s Day 4th Thursday in November Thanksgiving Day 25th December Christmas Day

2.7. CONSERVATION OF UTILITIES. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that prevent waste of utilities.

2.8. GOVERNMENT REPRESENTATIVE (GR). The contractor shall coordinate all aspects of this project with the GR. Completed work shall be subject to inspection and acceptance by GR. The GR shall NOT direct or redirect any contractor action(s). This can only be done by the KO.

2.9. CONTRACTING OFFICER AUTHORITY. Only the KO has authority to enter into, administer, terminate or modify the terms and conditions herein. Any changes made by persons other than the KO will be considered an Unauthorized Commitment and subject to Ratification Actions in accordance with the Federal Acquisition Regulation part 1.602-3.

SECTION 2

APPENDICES

1. Rental of Portable Latrines & Sewage Removal Services

2. Portable Latrines Location Map

APPENDIX No. 1

RENTAL OF PORTABLE LATRINES & SEWAGE REMOVAL SERVICES

Period of Performance: 20 Nov 2020 – 18 Dec 2020

Quantity and Type of Portable Latrines:

a. 32 Sets of western style portable latrine with/and urinal stand with door (for male), water flushing type (簡易水洗式), wireless auto-motion censored light (battery type or equivalent) inside of each portable latrine unit.

b. 8 EA of western style portable latrine (for female), water flushing type (簡易水洗式), wireless auto-motion censored light (battery type or equivalent) inside of each portable latrine unit.

c. Partition for each location that will separate Male/Female, and surrounding area.

d. 5 EA of Hand washing stand or equivalent to sanitize after use. (See the Table, Delivery/ Pick-up Information below for location)

Scope of Required Services: The contractor shall provide specified number of portable latrines to Camp Kengun, Kumamoto, Japan for 200 participants in accordance with the Delivery/Pickup Information listed below in this PWS and provide sewage removal service in accordance with Japanese and local regulations. Prior to delivery of portable latrines, the contractor shall coordinate with the designated GR to receive instruction for sewage removal, snow removal, location, placement, and possible relocation of portable latrines. The Government reserves the right to request relocation of portable latrines including hand washing stands up to two (2) times during the contract period without additional costs to the Government.

a. The contractor shall clean and disinfect the interior of the portable latrines and ensure that mud, dirt, waste, and trash are removed everyday not later than 1600 hours including weekends and Japanese holidays. The contractor shall provide and replace the toilet papers as necessary.

b. The contractor shall empty the sewage (human waste) out of the portable latrines everyday. The latrines should not overflow at any time and shall be kept in a sanitary condition. The contractor shall ensure that the sewage does not freeze.

c. The contractor shall provide small trash can and a deodorant in each portable latrine unit.

d. The contractor shall provide consumable supplies for use (for 200 participants) on this contract. These items include toilet paper, paper hand towels, cleaning solvent (disinfect cleaning solvent) and bleach. The contractor shall coordinate with the GR for supplies will be used.

e. Upon coordination with the GR, the contractor will be able to use water at the water supply point(s) on the site solely for the performance of this contract. The contractor is responsible for providing any necessary equipment and labor to transport water to the portable latrine locations.

f. The contractor shall provide emergency contact phone numbers and points of contact for emergency cleaning and sewage removal. Workers/Employees must wear proper face mask at all time.

g. The contractor shall conduct a final cleaning of the portable latrines on 18 Dec 2020.

Delivery/ Pick-up Information:

Type of Portable Latrines

Qty Delivery Date & Time

Pick-up Date & Time

Location