YRT4 MAR POST SWB PWS LODGING V2.docx

PERFORMANCE WORK STATEMENT (PWS)

FOR

March Post Deployment Yellow Ribbon Reintegration Training

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control as necessary, except as specified in Paragraph 3.0 as “Government Furnished” to perform hotel lodging Services, as defined in this PWS.

1.1.1 Objectives The Louisiana National Guard (LANG) Yellow Ribbon Reintegration Program (YRRP), is seeking hotels to provide 306 sleeping rooms in Lafayette, LA to facilitate lodging for Post Deployment Reintegration Training participants (i.e. service members, family members, children, family readiness volunteers, and event staff) Friday, 11 March 2022– Sunday, 13 March 2022. This Performance Work Statement (PWS) is for informational gathering purposes only. LANG Contracting Office will conduct the formal solicitation for a facility that can meet the requirements set forth in this PWS at the best value for the government. Final selection will be made by LANG Contracting Office.

1.2 Background: In accordance with DoDI 1342.28 all DD components are required to host a Post Deployment Yellow Ribbon Training Event at a convenient location for the Service Members and their Designated Individuals (DI’s). Yellow Ribbon training events include a variety of instruction briefs, and resources that focus on supporting a successful reintegration from deployment for both SM’s and their DI’s.

1.3 Period of Performance (PoP): The Period of Performance shall be three working days 0800 CST Friday, 11 March 2022 – 1700 CST Sunday, 13 March 2022.

1.4 General Information:

1.4.1 Place and Performance of Services: The contractor shall provide services between the hours of 0700-1800 on Friday- Sunday, 11-13 March 2022 in Lafayette, LA except on recognized US holidays. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.1.1 Telework: The Government does not permit the contractor to telework in support of this requirement. In furtherance of Continuity of Operations Planning (COOP), a telework program may be enacted to ensure that the Government's mission-critical operations stay operational during times of national emergency or incidents of national significance. Telework shall be at no additional cost to the Government.

1.4.1.2 Reserved

1.4.1.3 Reserved

1.4.2 Reserved

1.4.3 Reserved

1.4.4 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.5 Reserved

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.7 Reserved

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR 42.5. The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Identification of Contractor Employees: Contracted personnel are not required to obtain and wear badges, wear specific uniforms, etc., in the performance of this contract.

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.12 Reserved

1.4.13 Reserved

1.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.15 Reserved

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Reserved

3.2 Reserved

3.3 Reserved

3.4 Reserved

3.5 Reserved

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2 Reserved

4.3 Reserved

5.0 Requirements: Contractor shall ensure the all hotel lodging provided, meets the stated general, and quality standard requirements in this PWS for the hosting of a Yellow Ribbon Reintegration Event.

5.1 General Requirements

5.1.1 Contractor shall provide 306 sleeping rooms for two (2) nights checking in Friday, 11 March, 2022, checking out Sunday, 13 March 2022 at the federal government lodging rate found at gsa.gov and within Lafayette, LA city limits.

5.1.2 Hotels utilized must be able to hold a minimum block of 50 rooms for the specified dates, be within city limits Lafayette, LA, and within a commute not exceed fifteen (15) minutes under normal traffic conditions of local convention center capable of holding 800 people in one location, and multiple break out rooms.

5.1.3 Must not be a casino.

5.1.4 The contractor agrees to allow the government to provide child care activities/services via separate contract operating on the facility premises also referenced to as “Childcare Freedom”.

5.1.5 Hotel must allow a 12:00pm checkout.

5.1.6 Rooms offered must be a combination double occupancy, individual/private sleeping rooms with toilet and shower/tub facilities, with any combination of two (2) double beds, two (2) queen beds, and/or one (1) queen/king bed. Additional accommodations for attendee families with more than four (4) members or for family members that have higher physical needs may be requested two (2) weeks prior to and during 11-13 March, 2022. (i.e. child cribs, pull out sleeper sofa)

5.1.7 Parking shall be provided free of charge with in and out privileges, or in the alternative, an acceptable alternative rate agreed upon between the contractor and LANG YRRP, and the COR. If off-site parking is provided, additional security/patrol of the parking area shall be provided by the contractor.

5.1.8 All rooms will be reserved ahead of time by room list and/or reservation code. All rooms will be arranged via a room list provided by the YRRT event planner and paid for via the “LANG YRRP Master Account”.

5.1.9 Contractor shall provide proof of rooming blocks at each hotel with available room numbers at each location no less than three business days after the contract award. A validation prior to the event with a follow-up verification of all confirmed rooms NLT 1:00pm three (3) days prior to first day of check in.

5.1.10 The deadline for providing a final rooming list and/or reserving rooms under the reservation code will be NLT two (2) weeks prior to the event or 4:00pm, 28 December, 2021. Any rooms not reserved in the LANG YRRP room block by this deadline shall be released from the block and made available for sale to the general public without penalty or charge to the “LANG YRRP Master Account”.

5.1.11 A cancellation policy of 72 hours or more will be provided to avoid any penalty or fee. In case of unforeseen mission requirements or an emergency, members under this room block and reservation code will not be held liable for failure to cancel and will not be charged first night’s stay. A letter signed by the COR must be submitted in this case.

5.1.12 LANG RIO will request an additional rooming block of up to 50 rooms that will be paid for by individual party at time of booking/check in; i.e. full-time RIO staff, presenters, contract staff, and/or vendors. These rooms are not part of the above contracted rooms, and should NOT be counted in the total. To make a reservation, said individuals should have the option to book accommodations individually under their own name along with “LANG YRRP Self-Pay”.

5.1.13 Persons with a room reserved/paid for via the “LANG YRRP” Master Account should have the option, but not be required to, provide a credit card upon check in if they wish to have charging privileges associated with their hotel room. If no card is presented, the room will be blocked to all charges.

5.2 Quality Room Standards:

5.2.1 All lodging structures used in the performance of this agreement shall be in compliance with the applicable portions of the National Fire Codes as compiled and published by the current National Fire Protection Association. Accordingly, all emergency exits must be appropriately identified in accordance with the aforementioned code.

5.2.3 All facilities and structures used in performance of this contract must be free of noxious insects, rodents and other vermin. Interior and exterior of guest rooms will be free from offensive odors.

5.2.4 Current, appropriate licenses and employees health permits shall be maintained at all times during the contract period.

5.2.6 The Contractor will not permit gambling, prostitution, sexual harassment or other illegal acts within its establishment and will take adequate measures to prevent said activities (i.e. security service, limited access facility, etc.)

5.2.7 Furnishings/fixtures in the entrance foyer shall be clean and free from noticeable cigarette burns, cuts, or tears. Damaged or broken furnishings/fixtures will not be satisfactory.

5.2.8 Contractor will provide measures to ensure the security & safety of guests to include, as a minimum, individual’s room door/window locks capable of preventing key access to the room when occupied and parking lot lighting.

5.2.9 The facility must have custodial service in all common use areas. Daily maid service will be provided seven days a week, as specified below.

5.2.10 The Contractor shall permit the LAARNG Antiterrorism office to perform vulnerability assessments to assess security and safety concerns for the facility.

5.2.11 Guest rooms must open into an enclosed hallway.

5.2.12 Accommodations must be made so that base lodging, contracting, military public health, and fire protection officials can visit off-base commercial lodging establishments, when it is initially being considered for use as commercial lodging, to ensure they meet the statement of work conditions.

5.2.13 Desk clerks will ask to see a government identification card to verify eligibility.

5.2.14 Ensure information is available pertaining to the local areas and conditions.

5.2.15 Wall to wall carpet with padding, carpeting shall be clean and free from burns, holes, stains, and excessive wear.

5.2.16 Maid/Linen Services. All guest rooms shall be cleaned on a daily basis and must consist of, at a minimum, preventative maintenance check, bed making, changing towels, changing bathmats and washcloths, emptying trash containers, replenishing supplies, dusting and vacuuming. Bathing and toilet facilities will be cleaned, sanitized, and deodorized daily. Closets, windows, blinds, and drapes shall be kept clean and free of dust and dirt. Mechanical openings and closing devices on window coverings must be in operable condition at all times. Bed linens must be clean, free of tears, and changed daily regardless of whether the same individual occupies the same bed more than one night and will consist of two sheets and one pillowcase for each pillow. Bedspreads and coverlets shall be clean and free from holes, stains, or other fluids. Two bath towels, two hand towels, two washcloths, one bath mat, and a packet of soap shall be provided for each individual daily. Adequate toilet and facial tissue shall be provided. Used glasses must be replaced on a daily basis with sterilized glasses.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Federal Acquisition Regulation https://www.acquisition.gov/?q=browsefar

Defense Federal Acquisition Regulation Supplement http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html or https://www.acquisition.gov/dfars

Joint Travel Regulation (JTR) https://www.defensetravel.dod.mil/site/travelreg.cfm

DoDM 1000.13-M-V1 DoD Identification (ID) Cards (Enclosure 2, paragraph 3.b) 01/23/2014 (Change 1: 07/28/2020) http://www.esd.whs.mil/Directives/issuances/dodm

Federal Information Processing Standards (FIPS) Publication 201-2 Personal Identity Verification (PIV) of Federal Employees and Contractors (paragraph 9) August 2013 http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.201-2.pdf

https://www.esd.whs.mil/Directives/issuances/dodm/

DoDI 5200.46 DoD Investigative and Adjudicative Guidance for Issuing the Common Access Card (CAC) 09/09/14 (Change 1: 05/04/2018) https://www.esd.whs.mil/Directives/issuances/dodi/

Homeland Security Presidential Directive (HSPD)-12 Policy for a Common Identification Standard for Federal Employees and Contractors 08/27/2004 https://www.dhs.gov/homeland-security-presidential-directive-12

DoDI 5400.11 Department of Defense Privacy and Civil Liberties Programs 01/29/2019 https://www.esd.whs.mil/Directives/issuances/dodi/

DoD 5400.11-R Department of Defense Privacy Program 05/14/2007 https://www.esd.whs.mil/Directives/issuances/dodm/

DoDD 8140.01 Cyberspace Workforce Management

10/05/2020 https://www.esd.whs.mil/Directives/issuances/dodd/

DoD 8570.01-M Information Assurance Workforce Improvement Program 12/19/2005 (Change 4: 11/10/2015) https://www.esd.whs.mil/Directives/issuances/dodm/

DoD 5220.22-M National Industrial Security Program Operating Manual (NISPOM) 02/28/2006 (Change 2: 05/18/2016) https://www.esd.whs.mil/Directives/issuances/dodm/

Army Directive 2014-05 Policy and Implementation Procedures for Common Access Card Credentialing and Installation Access for Uncleared Contractors 03/07/2014 https://armypubs.army.mil/ProductMaps/PubForm/ArmyDir.aspx

AR 25-2

Information Assurance 04/04/2019 http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx

AR 530-1

Operations Security 09/26/2014 http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx

AR 525-13

Antiterrorism 12/09/2019 http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx

AR 381-12

Threat Awareness and Reporting Program (TARP) (Section II, ¶ 2-4.b) 06/01/2016 http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx

AFI 10-245

Antiterrorism 03/28/2013 (Certified current 03/30/2017) https://www.e-publishing.af.mil/Product-Index/#/?view=pubs&orgID=10141&catID=1&series=-1&modID=449&tabID=131

AFI 31-101

Security Forces Standards and Procedures 08/18/2020 https://www.e-publishing.af.mil/Product-Index/#/?view=pubs&orgID=10141&catID=1&series=-1&modID=449&tabID=131

AFMAN 31-113

Security Forces Standards and Procedures 03/05/2013 Change 1:

12/02/2015 https://www.e-publishing.af.mil/Product-Index/#/?view=pubs&orgID=10141&catID=1&series=-1&modID=449&tabID=131

AFPD 17-1

Information Dominance Governance and Management 04/12/2016 https://www.e-publishing.af.mil/Product-Index/#/?view=pubs&orgID=10141&catID=1&series=-1&modID=449&tabID=131

AFMAN 17-1301

Computer Security (COMPUSEC) 02/12/2020 https://www.e-publishing.af.mil/Product-Index/#/?view=pubs&orgID=10141&catID=1&series=-1&modID=449&tabID=131

AFI 10-701

Operations Security 7/24/2019 (Change 1:

06/09/2020) https://www.e-publishing.af.mil/Product-Index/#/?view=pubs&orgID=10141&catID=1&series=-1&modID=449&tabID=131

6.1 Applicable Forms: Forms applicable to the PWS are listed below:

DD 1172-2

Application for Identification Card/DEERS Enrollment

I-9 Employment Eligibility Verification 10/21/2019 https://www.uscis.gov/sites/default/files/files/form/i-9.pdf

DD 441

Department of Defense Security Agreement Feb 2020 http://www.dtic.mil/whs/directives/forms/dd/ddforms0001-0499.htm

DD 250

Material Inspection and Receiving Report

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS) This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

5.1.1 Pricing within government perdiem rates Hotel must guarantee the government per diem rate for the local area on all lodging and meals found at www.gsa.gov

KO& YR Staff

5.2.1-5.2.2 306 Lodging Rooms

COR/YR Staff

TECHNICAL EXHIBIT 2

Deliverables Schedule

Ver. June 2021