YRT3 POST 256 JAN_ CO PWS_MS V2docx.pdf

Ver. June 2021

PERFORMANCE WORK STATEMENT (PWS)

FOR

256 IBCT Post Deployment Yellow Ribbon Reintegration Training Meeting Space

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform conference/meeting space, catering of meals and refreshments, and audio visual support as defined in this PWS.

1.1.1 Objectives The Louisiana National Guard (LANG) Yellow Ribbon Reintegration Program (YRRP), is seeking a facility to provide conference space, parking, catering, and dining accommodations for approximately 1900 participants (i.e. service members, family members, children, family readiness volunteers, and event staff) on Friday, 7 January 2022 – Sunday, 9 January 2022 in Baton Rouge, LA . This Performance Work Statement (PWS) is for informational gathering purposes only. LANG Contracting Office will conduct the formal solicitation for a facility that can meet the requirements set forth in this PWS at the best value for the government. Final selection will be made by LANG Contracting Office.

1.2 Background: In accordance with DoDI 1342.28 all DoD components are required to host a Post Deployment Yellow Ribbon Training Event at a convenient location for the Service Members and their Designated Individuals (DI’s). Yellow Ribbon training events include a variety of instruction briefs, and resources that focus on supporting a successful reintegration from deployment for both SM’s and their DI’s.

1.3 Period of Performance (PoP): The Period of Performance shall be three working days 0800 CST Friday, 7 January 2022 – 1700 CST Sunday, 9 January 2022.

1.4 General Information:

1.4.1 Place and Performance of Services: The contractor shall provide services between the hours of 0700-1800 on Friday- Sunday, 7-9 January 2022 except on recognized US holidays. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.1.1 Telework: The Government does not permit the contractor to telework in support of this requirement. In furtherance of Continuity of Operations Planning (COOP), a telework program may be enacted to ensure that the Government's mission-critical operations stay operational during times of national emergency or incidents of national significance. Telework shall be at no additional cost to the Government.

1.4.1.2 Reserved

1.4.1.3 Reserved

1.4.2 Reserved

1.4.3 Reserved

1.4.4 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.5 Reserved

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.7 Reserved

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR 42.5.

The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced.

The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO.

The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Identification of Contractor Employees: Contracted personnel are not required to obtain and wear badges, wear specific uniforms, etc., in the performance of this contract.

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at

FAR 22.17.

1.4.12 Reserved

1.4.13 Reserved

1.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.15 Reserved

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

AEI Army Enterprise Infostructure AR Army Regulation AT/OPSEC Antiterrorism/Operational Security AV Audio Visual BI Background Investigation CM Contract Manager COR Contracting Officer Representative DA Department of the Army DD254 Department of Defense Contract Security Classification Specification DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense DTS Defense Travel System FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services HQDA Headquarters, Department of the Army HSPD Homeland Security Presidential Directive IA Information Assurance IS Information System(s) LANG Louisiana National Guard

KO Contracting Officer NGB National Guard Bureau OCI Organizational Conflict of Interest PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RIO Reintegration Office SCR Service Contract Reporting SSN Social Security Number SMFP Service Member Family Program TE Technical Exhibit USD(I) Under Secretary of Defense for Intelligence YR Yellow Ribbon YRRP Yellow Ribbon Reintegration Program YRT Yellow Ribbon Training

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Reserved

3.2 Reserved

3.3 Reserved

3.4 Reserved

3.5 Reserved

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2 Reserved

4.3 Reserved

5.0 Requirements: Contractor shall ensure meeting space, audio visual service, dining space, and the provided food and beverage meet the stated general and detailed requirements in this PWS for the hosting of a Yellow Ribbon Reintegration Event.

5.1 General Requirements:

5.1.1 All event space is required to be located together in the same area or within reasonable/safe commute not to exceed 25 minutes under normal traffic conditions from available lodging in the Baton Rouge area.

5.1.2 All requested meeting space shall be available beginning 08:00 am Friday, 07 January 2022- 5:00 pm Sunday, 9 January 2022. Event staff will be on site 08:00am, 07 January 2022, to begin setting up event.

5.1.3 Require tables, and stages include table cloths, skirting, and pipe and drape upon request.

5.1.4 Require a self-parking option preferably connected to the meeting space be available to accommodate the group size.

5.1.5 Require dining area space to hold 190 rounds of ten (10) and hold a total of 1900 people seated comfortably banquet style for Yellow Ribbon Reintegration Training

(YRRT).

5.1.6 General Session area to hold 190 rounds of ten (10) and hold a total of 1900 people seated comfortably banquet. General session meeting space may be joined with dining space if required.

5.1.7 Require a lobby area or meeting room that can hold a minimum 90 exhibitor tables.

5.1.8 Require general session meeting spaces to have a minimum of audiovisual (AV) equipment and internet support. AV equipment to include two (2) 15-20’ Diagonal Projector screens, two (2) projectors and overhead sound Public Address (PA) system, to include podium with wired microphone for the YRRT event in the General Session Area.

5.1.9 Require thirteen (13) separate meeting spaces to be used as training breakouts.

Space must be able to hold a minimum of 90 people in theater or banquet style.

5.1.10 Require the thirteen (13) separate meeting spaces to have available, AV equipment and internet support. AV equipment will include one (1) 8x8’ projector screen, and one (1) projector with appropriate connection cables for personal computers.

5.1.11 Require four (4) large separate meeting spaces to be set theater, with stage, pipe and drape backdrop, podium with goose neck microphone, wireless microphone, and audio visual for approximately 250 people in an awards presentation set up.

5.1.12 Require wireless internet access to be available throughout the building.

5.1.13 The contractor agrees to allow the LANG YRRP (referenced above as “AV Freedom”) the ability to utilize its own technicians, and a combination of its own, and contracted, AV equipment to include but not limit sound, power, projection, screens, laptops and internet connections (routers, LAN, wireless).

5.2 Food & Beverage Requirements: All meals provided shall be delivered as stated and shall not exceed the daily meal rate for the local area found at www.gsa.gov.

5.2.1 Saturday, 08 January, 2022; Breakfast Refreshments menu negotiable; i.e., continental style fruits, danish, muffins etc. Must include orange/apple juice, caffeinated and decaffeinated coffee, tea, water, and not to exceed $4 per person.

a) Food and Beverage, Breakfast Refreshments, 08 January 2022

i) Quantity: 900

5.2.2 Saturday, 08 January, 2022; Lunch menu negotiable and options must be provided to YRRP for review prior to selection. - (NO hotdogs or sandwiches as a main course). 2 proteins, 2 starches, and 2 vegetable options at a minimum, and must fall within per diem rates. Must include tea, water, sodas, caffeinated and decaffeinated coffee, hot tea.

a) Food and Beverage, Lunch Buffet, 08 January, 2022

i) Quantity: 1900

5.2.3 Sunday, 09 January, 2022; Breakfast Refreshments menu negotiable; i.e., continental style fruits, danish, muffins etc. Must include orange/apple juice, caffeinated and decaffeinated coffee, tea, water, and not to exceed $4 per person.

a) Food and Beverage, Breakfast Buffet, 09 January, 2022

i) Quantity: 900

5.2.4 Sunday, 09 January, 2022; Lunch menu negotiable and options must be provided to YRRP for review prior to selection. - (NO hotdogs or sandwiches as a main course).

2 proteins, 2 starches, and 2 vegetable options at a minimum, and must fall within per diem rates. Must include tea, water, sodas, caffeinated and decaffeinated coffee, hot tea.

a) Food and Beverage, Lunch Buffet, 09 January, 2022

i) Quantity: 1900

5.2.6 All meals must be prepared and delivered on time or prior to the scheduled meal times designated by the COR.

5.2.7 Refreshment/Breaks:

http://www.gsa.gov/

5.2.7.1 Refreshments upon request to include food to accommodate the group size at a minimum of 1900 people with coffee and water available throughout the day.

5.2.7.2 Cost of refreshments shall not exceed 4$ per person.

5.2.7.3 Event planner or LANG YRRP representative shall provide contractor with a final count of personnel to be served refreshment breaks, along with event agenda for times of service, no later than two (2) weeks prior to the event date. The LANG YRRP, Government, or any of its affiliates, will not be responsible for any cost associated with refreshments.

5.3 Other Requirements:

5.3.1 Signage and or corded off walking lanes, aiding attendees navigating towards registration and general meeting space and identifying signage listing breakout sessions on the doors of each breakout room. Signage should be labeled “LANG YRRP” supplemented with directional arrows, directions to meeting space, and/or title of session being offered.

5.3.2 In addition to provided signage, contractor agrees to allow signage freedom to LANG YRRP for use of additional signage.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Date of Publication

Mandatory or Advisory

Website

Federal Acquisition Regulation https://www.acquisition.gov/?q=browsefar Defense Federal Acquisition

Regulation Supplement http://www.acq.osd.mil/dpap/dars/dfarspgi/current/in dex.html or https://www.acquisition.gov/dfars Joint Travel Regulation (JTR) https://www.defensetravel.dod.mil/site/travelreg.cfm

DoDM 1000.13-M-V1 DoD Identification (ID) Cards (Enclosure 2, paragraph 3.b)

01/23/2014 (Change 1:

07/28/2020) http://www.esd.whs.mil/Directives/issuances/dodm

Federal Information Processing Standards (FIPS) Publication 201-2 Personal Identity Verification (PIV) of Federal Employees and Contractors

(paragraph 9)

August 2013 http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.201 -2.pdf

DoDM 5200.2 Procedures for the DoD Personnel Security Program

(PSP)

04/03/2017 https://www.esd.whs.mil/Directives/issuances/dodm/

DoDI 5200.46 DoD Investigative and Adjudicative Guidance for Issuing the Common

Access Card (CAC)

09/09/14 (Change 1:

05/04/2018) https://www.esd.whs.mil/Directives/issuances/dodi/

Homeland Security Presidential Directive (HSPD)-12

08/27/2004 https://www.dhs.gov/homeland-security-presidential-directive-12 https://www.acquisition.gov/?q=browsefar http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html https://www.acquisition.gov/dfars http://www.esd.whs.mil/Directives/issuances/dodm http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.201-2.pdf http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.201-2.pdf https://www.esd.whs.mil/Directives/issuances/dodm/ https://www.esd.whs.mil/Directives/issuances/dodi/ https://www.dhs.gov/homeland-security-presidential-directive-12 https://www.dhs.gov/homeland-security-presidential-directive-12

Policy for a Common Identification Standard for Federal Employees and

Contractors DoDI 5400.11

Department of Defense Privacy and Civil Liberties Programs

01/29/2019

DoD 5400.11-R Department of Defense Privacy

Program

05/14/2007 https://www.esd.whs.mil/Directives/issuances/dodm/

DoDD 8140.01 Cyberspace Workforce Management

10/05/2020 https://www.esd.whs.mil/Directives/issuances/dodd/

DoD 8570.01-M Information Assurance Workforce

Improvement Program

12/19/2005 (Change 4:

11/10/2015) https://www.esd.whs.mil/Directives/issuances/dodm/

DoD 5220.22-M National Industrial Security Program

Operating Manual (NISPOM)

02/28/2006 (Change 2:

05/18/2016) https://www.esd.whs.mil/Directives/issuances/dodm/

Army Directive 2014-05 Policy and Implementation

Procedures for Common Access Card Credentialing and Installation Access for Uncleared Contractors

03/07/2014 https://armypubs.army.mil/ProductMaps/PubForm/A rmyDir.aspx

AR 25-2

Information Assurance

04/04/2019 http://armypubs.army.mil/ProductMaps/PubForm/AR .aspx

AR 530-1

Operations Security

09/26/2014 http://armypubs.army.mil/ProductMaps/PubForm/AR .aspx

AR 525-13

Antiterrorism

12/09/2019 http://armypubs.army.mil/ProductMaps/PubForm/AR .aspx

AR 381-12

Threat Awareness and Reporting

Program (TARP) (Section II, ¶ 2-4.b)

06/01/2016 http://armypubs.army.mil/ProductMaps/PubForm/AR .aspx

AFI 10-245

Antiterrorism

03/28/2013 (Certified current

03/30/2017) https://www.e-publishing.af.mil/Product- Index/#/?view=pubs&orgID=10141&catID=1&series

=-1&modID=449&tabID=131

AFI 31-101

Security Forces Standards and

Procedures

08/18/2020 https://www.e-publishing.af.mil/Product- Index/#/?view=pubs&orgID=10141&catID=1&series

=-1&modID=449&tabID=131

AFMAN 31-113

Security Forces Standards and Procedures

03/05/2013 Change 1:

12/02/2015 https://www.e-publishing.af.mil/Product- Index/#/?view=pubs&orgID=10141&catID=1&series

=-1&modID=449&tabID=131

AFPD 17-1

Information Dominance Governance and Management

04/12/2016 https://www.e-publishing.af.mil/Product- Index/#/?view=pubs&orgID=10141&catID=1&series

=-1&modID=449&tabID=131

AFMAN 17-1301

Computer Security (COMPUSEC) 02/12/2020 https://www.e-publishing.af.mil/Product-

Index/#/?view=pubs&orgID=10141&catID=1&series =-1&modID=449&tabID=131

AFI 10-701

Operations Security

7/24/2019 (Change 1:

06/09/2020) https://www.e-publishing.af.mil/Product- Index/#/?view=pubs&orgID=10141&catID=1&series

=-1&modID=449&tabID=131

6.1 Applicable Forms: Forms applicable to the PWS are listed below:

https://www.esd.whs.mil/Directives/issuances/dodd/ https://www.esd.whs.mil/Directives/issuances/dodm/ https://www.esd.whs.mil/Directives/issuances/dodm/ http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx

Form Date Website

DD 1172-2

Application for Identification

Card/DEERS Enrollment

Mar 2017 http://www.dtic.mil/whs/directives/forms/index.htm

I-9 Employment Eligibility Verification

10/21/2019 https://www.uscis.gov/sites/default/files/files/form/i-9.pdf

DD 441

Department of Defense Security

Agreement

Feb 2020 http://www.dtic.mil/whs/directives/forms/dd/ddforms0001- 0499.htm

DD 250

Material Inspection and Receiving

Report

Aug 2000 https://www.esd.whs.mil/Directives/forms/dd0001_0499/ http://www.dtic.mil/whs/directives/forms/forminfo/forminfopage2479.html http://www.dtic.mil/whs/directives/forms/forminfo/forminfopage2479.html http://www.dtic.mil/whs/directives/forms/index.htm https://www.uscis.gov/sites/default/files/files/form/i-9.pdf http://www.dtic.mil/whs/directives/forms/dd/ddforms0001-0499.htm http://www.dtic.mil/whs/directives/forms/dd/ddforms0001-0499.htm https://www.esd.whs.mil/Directives/forms/dd0001_0499/

Performance Requirements Summary (PRS) This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance

Objective Performance Standard Acceptable Quality

Levels (AQL) Surveillance Method / By

Whom 5.1.2

Meeting Space availability

5.1.2 All requested meeting

space shall be available beginning 08:00 am Friday, 07 January 2022- 5:00 pm Sunday, 9 January 2022.

Event staff will be on site 08:00am, 07 January 2022, to begin setting up event.

100% compliance Proposal/quote provided by in the bid process

KO& YR Staff

5.1.5-5.1.6 Dining Space & General Session to hold 1900 people in rounds of ten

Require dining area space to hold 190 rounds of ten with table cloths (10) and hold a total of 1900 people for Yellow Ribbon Reintegration Training

(YRRT).

Stated seating must be met with 100% compliance

Site visit, scaled layout drawing, and on the spot assessment on the day of the event

COR/YR Staff 5.1.9

13 Breakout rooms capable of various seating

Require thirteen (13) separate meeting spaces to be use as training breakouts. Space must be able to hold a minimum of 90 people in theater or banquet style.

100% compliance Site visit, scaled layout drawing, and on the spot assessment on the day of the event

5.1.11

Four separate meetings space to be used for awards.

Require four (4) large separate meeting spaces to be set theater, with stage, pipe and drape backdrop, podium with goose neck microphone, wireless microphone, and audio visual for approximately 250 people each in an awards presentation set up.

100% compliance with rooming list provided by

YR Staff

Site visit, rooming list with confirmation numbers

5.2 Food &

Beverage Requirements

Food & Beverage Requirements: All meals provided shall be delivered as stated and shall not exceed the daily meal rate for the local area found at www.gsa.gov.

Meals must not exceed the daily meal rate 100% compliance required.

Proposal/quote provided by in the bid process

KO& YR Staff

TECHNICAL EXHIBIT 2

Deliverables Schedule

PWS Reference / Deliverable Title

Frequency Number of copies/ordered quantity

Medium/Format Submit To http://www.gsa.gov/

5.2.1 Saturday 8 January 2022

Breakfast Refreshments

900 Grab & Go COR

5.2.2 Saturday 8 January 2022

Lunch Meal

1900 Buffet COR

5.2.3 Sunday 9 January

Breakfast Refreshments

900 Grab & Go COR

5.2.4 Sunday 9 January Lunch

Meal

1900 Buffet COR