Youth_Sports_Grant_App_FY_27.docx

City of New Haven Youth and Recreations Department

Justin Elicker Gwendolyn B. Williams Mayor Director

FY27 Youth and Recreation Department Youth Sports and Pro-Social Activities Grant

DEADLINE OCTOBER 16, 2026

YOUTH AND RECREATION YOUTH SPORTS AND PROSOCIAL ACTIVITIES GRANT OVERVIEW

The City of New Haven’s Youth and Recreation Department (YARD) will grant New Haven based non-profit organizations funding to support expenses for current programming to offer the program free or at minimal cost to New Haven school age-youth; school age-youth is defined as individuals between the ages of 5 and 17.

Fully remote/online programming will not be supported by this grant. Programming that could be supported could include but is not limited to 1) Introductory clinics to sports 2) Program expansion supplies; or 3) Student scholarships for program enrollment purposes. Successful grantees should show a willingness to partner with other organizations to prepare the city’s youth and families to take advantage of your programming opportunities. Agencies applying with a sole focus on engaging youth as program participants must have a focus including but not limited to literacy, physical health and wellness, social, emotional and behavioral health, mental health, sexual health, homeless youth, special needs youth, youth job readiness, youth leadership, youth mentorship and youth mediation.

Please note by applying for this grant it does not guarantee funding or guarantee maximum funding.

Guided by the Ad Hoc Committee, this grant has been created to maximize outcomes. The grant will allow for the Youth and Recreation Department to partner with existing New Haven based non-profit organizations to deliver services. Proposals will be selected based upon:

• Number of New Haven participants to be served

• Previous record of success

• Ability to provide a detailed program summary at the conclusion of the grant cycle

Using information provided in the agency proposal, the Committee will select organizations with successful programs to fund additional program capacity. Grant recipients will be required to OFFER program participant slots to at risk and high-risk youth.

INSTRUCTION PAGE

RFP Submission Requirements

· Organization must be New Haven based

· Organization should be Non-Profit entity

· For Profit Organizations will be required to do a match. Match amount TBD if approved for grant.

· Insurance must meet the requirements of the City of New Haven (sample provided)

· RFP submission:

· must be submitted via City of New Haven’s platform Open.gov

· Maximum request amount is $5000.00

· Final report must be submitted for approved grantees

· Deadline FRIDAY OCTOBER 16, 2026 5:00 p.m. no exceptions.

Application Overview

The City of New Haven Youth and Recreation Department plans to disperse funds that provide sports or pro-social activities to be used for programming from July 1, 2026 – June 30, 2027. The maximum grant amount per agency is $5,000.00 and only one grant application per agency will be accepted.

Funding must be used to directly expand the services available or the number of clients served. Funding cannot be used for land acquisition, construction projects, renovation or remodeling, vehicle repairs, payroll or rental/lease payments.

Priority will be given to:

Youth serving organizations with a track record of serving high risk youth Proposals targeting neighborhoods in New Haven disproportionately impacted by high levels of youth violence Proposals demonstrating a collaborative approach with cooperation among youth serving organizations and other public and private stakeholders.

If selected, agencies must provide the following to the Youth and Recreation Department before any payments can be rendered.

a. W9 form for new agencies (those that have never received funds from the City of New Haven)

b. Disclosure form

c. Non-Collusion form

d. Scope of Service with number of participants to be served, number of participants to be engaged, previous record of success and program outcomes (not to exceed 2 paragraphs)

e. Budget

· Copy of budget

1. Please note, a revised budget is needed if approved for a different funding amount than requested with a new Scope of Service if program is affected by budget change.

f. Liability of Insurance

· $1 million coverage- The Grantee(s) shall carry or require that there be Liability Insurance.

· City as additional insured

· City as certificate holder

· Subrogation boxes must be checked for any and all coverages you carry

· Child molestation coverage- The Grantee(s) coverage amount can be the lowest the insurance carrier offers.

a. Insurance policy must cover the dates of the program

b. See attachment A for areas to be completed

Grant Application Form

The Youth and Recreation Department supports youth organizations with annual operating contributions. The Department is requiring an application to ensure that organizations:

1) Meet the goals of engaging New Haven youth in positive sports and/or pro social activities.

2) Follow the rules and regulations of the department and its policies.

3) Maximum request amount is $5,000.00

4) Deadline FRIDAY OCTOBER 16, 2026 5:00 P.M.

Contact Name for this grant: ______________________________________________________ Contacts mailing address: ________________________________________________________ Contacts email and phone number: _________________________________________________ Name of proposed program or service: ______________________________________________ Description of program: __________________________________________________________

Amount of request: $__________________ (not to exceed $5,000.00)

Population to be served by the proposed program (check all that apply):

· Age Range: _______________________

· Gender (check all that apply): Males ___ Females ___ Non-Binary____

Targeted community (ies)/neighborhood(s): __________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Demonstrate New Haven Youth Participation: (Answer where applicable)

1) Number of Youth servicing? ___________________

2) Number of Youth who reside in New Haven? ________________

3) Number of Teams? (if applicable) ________________________________

4) Leagues Season? (if applicable) _________________________________

5) Number of At-Risk/High Risk youth being serviced? _________________

Demonstrate Fiscal Controls:

1) What will the organization use this grant to fund? (Must answer)

2) What is your annual budget? Budgets reflect both revenue and expenses. (Please attach)

3) What grant(s) if any, did your organization receive in 2025-2026?

a. What was the grant amount?

b. How was it spent?

4) Does your organization have 501(c)3 status? Yes No

* If yes please attach a copy of your designation letter.

5) If no to question 4, Does your organization have a fiduciary with 501(c)3 status?

a. * If yes please attach a copy of the organization’s designation letter.

6) Do you charge fees for your program? _______ Yes ______ No

If yes what is the fee amount? __________

Demonstrate Youth Development:

1) In addition to the sporting/pro-social aspect, what programming for youth development is in place?

2) How do you evaluate success of your program?

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