Young Leaders Program NOFO.pdf

U.S. Department of State Bureau of Near Eastern Affairs

Office of Assistance Coordination

Catalog of Federal Domestic Assistance (CFDA) Number: 19.600

Opportunity / Young Leaders Program Opportunity Number: SFOP0008115

Key Information:

Announcement Type: New Date Opened: May 27, 2021

Deadline for Questions & June 17, 2021 Application Deadline: July 9, 2021 Expected Date of Notification: September 30, 2021 Federal Agency Contact: NEA-Grants@state.gov

Funding Opportunity Synopsis

Tunisia’s formal economy remains stymied by a legacy of non-competitive business regulation and practices, and Tunisia’s interior is underdeveloped relative to the northeastern coastal region.

Tunisia also faces the challenge of providing adequate jobs to meet its population’s needs.

Increasing private sector employment by equipping Tunisians with job skills the economy needs will help meet this need quickly and sustainably without burdening the state budget. Failure to achieve this objective could lead to unemployment rising from its already-high level, continued growth of the bloated public sector to accommodate job-seekers, and/or increased risk of political instability due to economic discontent.

The goal of the project is to equip Tunisian youth between the ages of 13 and 17 from geographically and ethnically diverse marginalized communities with the English language, leadership, computer, and essential soft skills that they need to compete in the modern job market, engage in civic life, and access further educational opportunities such as scholarships and studying abroad. The program will train two consecutive, two-year cohorts in each city for a total of four years of engagement.

Competitive proposals will support activities targeting underserved demographics, examples can include: females, minority ethnic and religious groups, youth, and People With Disabilities (PWD). The beneficiaries should receive some combination of soft- and job-skills along with English language training. Proposals which have an innovative approach and/or have concrete outcomes such as jobs obtained or scholarships abroad attained will be looked on favorably.

Relevant past experience can also be referenced in the proposal.

Success will be measured by concrete outcomes among the beneficiaries. Personal and measurable improvements in the skills taught, including English proficiency, is one example of a concrete outcome. Another example would be professional development (i.e. internships, apprenticeships, etc.), or important educational opportunities obtained (such as a scholarship or fellowship) upon completion of the performance period.

All applications must be submitted in English. Complete information on how applicants can submit proposals for this opportunity can be found in Section VI below.

Applicants should read this NOFO in its entirety before writing their proposal, and should refer to the full Evaluation Criteria provided in Section VII while drafting all materials.

Eligible Countries and Territories

In this announcement, we seek to support projects in Tunisia. Within Tunisia, proposals should cover five to seven marginalized communities in Tunisia, with final selection to be decided during the grant negotiation. Proposals should explain the choice of location(s). Please note:

Applications that focus on activities in countries and territories other than those listed will NOT be considered.

Background Information about NEA/AC

The U.S. Department of State’s Bureau of Near Eastern Affairs, Office of Assistance Coordination (NEA/AC) offers Federal assistance to groups and individuals striving to bring about positive change in the Middle East-North Africa region. The Assistance Coordination Office works in 20 countries and territories, partnering with governments, civil society organizations (CSOs), community leaders, youth and women activists and private sector groups to advance their efforts. Competitively selected projects aim to foster participatory governance, economic reform, and educational advancement in response to local interest and needs.

Table of Contents

I. FUNDING OPPORTUNITY DESCRIPTION

A. PROBLEM STATEMENT

B. ACHIEVABLE OBJECTIVES

C. PROJECT DESIGN

D. GENDER INTEGRATION

E. DEFINITIONS

II. MEASUREMENT OF RESULTS

III. AWARD INFORMATION

IV. SUBSTANTIAL INVOLVEMENT

V. ELIGIBILITY INFORMATION

A. ELIGIBLE APPLICANTS

B. ADDITIONAL ELIGIBILITY CONSIDERATIONS

VI. APPLICATION AND SUBMISSION INFORMATION

A. APPLICATION DOCUMENTS

B. APPLICATION FORMATTING REQUIREMENTS

C. SUBMITTING AN APPLICATION

D. SUBMISSION DATES AND TIMES

VII. FUNDING LIMITATIONS, RESTRICTIONS, AND OTHER CONSIDERATIONS

A. AWARDS TO COMMERCIAL FIRMS OR FOR-PROFIT ORGANIZATIONS

B. AUDIT REQUIREMENTS

C. COMPLIANCE WITH APPLICABLE FEDERAL FUNDING REGULATIONS AND DOS TERMS AND CONDITIONS

VIII. APPLICATION REVIEW AND SELECTION PROCESS

A. APPLICATION EVALUATION CRITERIA

B. REVIEW AND SELECTION PROCESS

IX. ADMINISTRATION INFORMATION

A. AWARD NOTICES

B. REPORTING REQUIREMENTS

C. TRAVEL NOTIFICATIONS

D. APPLICANT VETTING AS A CONDITION OF AWARD

E. SPECIAL PROVISION FOR PERFORMANCE IN A DESIGNATED COMBAT AREA (SPOT) REQUIREMENTS

F. BRANDING AND MARKING REQUIREMENTS FOR GRANTEES

G. UEI NUMBER REQUIREMENT FOR SUB AWARDEES

H. SUB AWARDEE REPORTING REQUIREMENT

X. AGENCY CONTACTS

XI. DISCLAIMER

APPENDICES (Posted with NOFO)

APPENDIX 1— Budget Sample Template and Budget Narrative Guidance APPENDIX 2— Logic Model Template APPENDIX 3— Application Guidance APPENDIX 4— Results Monitoring Plan Template

I. FUNDING OPPORTUNITY DESCRIPTION

The Bureau of Near Eastern Affairs’ Office of Assistance Coordination’s (NEA/AC) seeks proposals that support inclusive economic growth in Tunisia. Competitive proposals will support activities targeting specific demographics: females, religious and ethnic minorities, youth, and People With Disabilities (PWD). The beneficiaries should receive some combination of soft- and job-skills along with English language training. Proposals which have an innovative approach and/or have concrete outcomes such as professional development opportunities (i.e.

internships or apprenticeships) or scholarships attained will be looked on favorably. Relevant past experience can also be referenced in the proposal.

This is not a follow-on award.

A. PROBLEM STATEMENT

Development in Tunisia is challenged by multiple factors: a formal economy stymied by a legacy of non-competitive business regulation and practices; an underdeveloped interior (relative to the northeastern coastal region), limited employment opportunities, and a mismatch between available jobs and worker skills.

Of the above challenges, this program seeks to specifically address the lack of skilled workers and provide them with skillsets appropriate for current and future opportunities. English language training serves a dual purpose of providing a direct employability benefit to many good jobs while also increasing the ability of participants to interact with the rest of the world.

B. ACHIEVABLE OBJECTIVES

A successful project will result in:

1. Increase in participants’ ability to compete for and obtain future professional development opportunities (training, scholarships, fellowships, internships, apprenticeships, etc.) in order to prepare to join the workforce.

2. A measurable increase in participants’ English skills.

3. Educational or professional development opportunities gained by participants.

C. PROJECT DESIGN

NEA/AC seeks proposals that will empower beneficiaries in the target region by preparing them for future professional development or educational opportunities.

Project activities should include:

a. English language training, with a focus on basic proficiency and relevance in the workplace.

b. Soft skills training (possible examples being workplace professionalism, practice interviews, communication skills, conflict resolution, how to advocate for yourself, sales skills, et cetera).

c. Identifying private sector partners willing to clarify needed skills and provides internship, apprenticeship, and job opportunities for graduates of the program..

The following activities and costs are NOT ALLOWED under this announcement:

• Social welfare projects;

• Paying to complete activities begun with other funds;

• Activities that appear partisan or that support individual or party electoral campaigns;

• Academic or analytical research (if not necessary as part of a larger project);

• One-time events, such as stand-alone conferences and one-off round tables;

• Medical and psychological research and clinical studies;

• Projects of a commercial or profit-making nature;

• Cultural presentations, cultural research, cultural clubs, or festivals, etc.; and

• Entertainment costs (e.g., receptions, social activities, ceremonies, alcoholic beverages, guided tours).

NOTE: Applications that include any of these activities or costs above may be eliminated at the

Technical Eligibility Review stage and will not advance to the Merit Review Panel.

D. GENDER INTEGRATION

NEA/AC requires that all activities fully address gender considerations, ensuring that both men and women benefit from support where applicable, and that gender awareness is a built-in component of project activities. This should be documented through gender analysis in the project narrative that identifies any relevant gender gaps and ways the proposed activities will address those gaps. Proposals should demonstrate how addressing relevant gender gaps will enhance the project’s goals and objectives. Applicants who are unfamiliar with integrating gender in foreign assistance programing should view the training video located here :

https://encompassworld.com/elearningfiles/DOS/DOS_Gender_Integration_E- Course/story_html5.html.

E. DEFINITIONS

The following are definitions of activities accepted under this announcement:

Delivering job-skills and soft-skills training to project participants. Examples of potential areas for training include but are not limited to: professionalism, timeliness, sales techniques, interview techniques, leadership, book-keeping, Microsoft Office or similar professional applications, and basic computer skills.

Delivering English language skills to project participants, in particular basic communication skills, targeted vocational vocabulary, service industry functional uses, and other areas useful for economic/professional purposes.

II. MEASUREMENT OF RESULTS

Applicants shall provide a logic model or a theory of change to demonstrate how the proposed project (including activities, the project design, and the surrounding context) will achieve or contribute to the three stated objectives above. The logic model or theory of change statements can be generated using the template in Appendix II. Please see Section VI below for more information.

Applicants are also required to include a Results Monitoring Plan (RMP) in their application.

The purpose of the RMP is to describe how the proposed project will capture and measure data that demonstrates progress toward achieving the specific objectives for each of the proposed project’s three Priority Areas. The RMP may also include project-specific sub-objectives (i.e.

project outcomes). Please see Appendix IV for the RMP template. The RMP will be judged based on the following elements:

• Well-defined objectives: Do the objectives provide a clear statement of what the project specifically plans to achieve? Objectives should be specific, measurable, achievable, realistic (achievable), and time-bound. Objectives should be project specific. Objectives should contribute towards Intermediate Results and the overall goals of the Iran Program.

• Well-defined qualitative and quantitative indicators: Indicators should objectively measure project progress towards achieving the application’s proposed objectives. To this end, applicants may include both output and outcome indicators. Indicators should be specific, measurable, achievable, relevant, realistic (achievable), and time-bound.

Indicators must all contribute towards an objective measurement of progress towards achieving project objectives. Applicants should not include indicators that track progress towards project milestones, deliverables, or activities.

• Data collection and analysis: How (and how often) will you collect and present indicator data and analysis to show progress toward the project objectives? Data collection methods should be sound and realistic.

• Monitoring and reporting: How will you monitor and assess results during the implementation of the project to adapt to changes on the ground and maintain progress?

Do you plan to conduct or manage any internal or external evaluations?

Below is a list of U.S. Department of State standard education, economic growth, and cross-cutting indicators for foreign assistance1 that are commonly used for measuring and reporting program results. Not all of the indicators below will be applicable to the proposed project, though the applicant is encouraged to use them where relevant in the development of the logic model and the RMP. It is expected that the applicant will propose a combination of the relevant standard indicators as well as custom indicators suggested by the applicant for NEA/AC review.

NEA/AC’s and Embassy Tunis Assistance Unit M&E teams will work with the successful applicant on finalizing indicators and an RMP that will be utilized for the negotiated award.

• ES.1-4 Number of learners in secondary schools or equivalent non-school based settings reached with USG education assistance

1 Specific definitions for the indicators listed here, along with additional related standard indicators can be found in the tables linked under “Foreign Assistance Standard Indicators” at https://www.state.gov/foreign-assistance-resource-library/#managing https://www.state.gov/foreign-assistance-resource-library/#managing https://www.state.gov/foreign-assistance-resource-library/#managing

• ES.1-6 Number of educators who complete professional development activities with USG assistance

• EG.6-11 Average percent change in earnings following participation in USG-assisted workforce development programs

• EG.6.12 Percent of individuals with new employment following participation in USG-assisted workforce development programs

• EG.6.13 Percent of individuals with improved soft skills following participation in USG-assisted workforce development programs

• EG.6-14 Percent of individuals who complete USG-assisted workforce development programs

• EG.6-15 Percent of individuals with better employment following participation in USG-assisted workforce development programs

• YOUTH-3 Percentage of participants in USG-assisted programs designed to increase access to productive economic resources who are youth (15-29) [IM-level]

• YOUTH-5 Percentage of youth who participate in civic engagement activities following soft skills/life skills training or initiatives from USG assisted programs

The quality and feasibility of the proposed RMP will be among the elements on which applications are evaluated (See Part VIII, Section A below for more information). More information about preparing this Plan can be found in Appendix IV.

As part of the negotiation process, successful applicants will work with the NEA/AC program and monitoring and evaluation (M&E) teams to finalize their proposed logic model/theory of change and the RMP based on their proposal in order to ensure it meets the above-mentioned standards. The successful applicants will be responsible for collecting auditable data against pre-established indicators, which will be monitored throughout the period of performance of the award to inform necessary modifications to the project’s design and assess the results of the project’s success in meeting expected outputs and outcomes.

All projects funded as a result of this NOFO will be required to complete a mid-term and final evaluation of the project. The final evaluation will assess the entire period of performance with technical support from the NEA/AC M&E and Embassy Tunis Assistance Unit M&E teams.

Successful applicants will dedicate between 3% and 5% of their total budget to perform and facilitate monitoring, evaluation, and learning.

Selected applicants are required to have project information available for up to twelve months after the project closeout for the NEA/AC and Embassy Tunis team to evaluate long-term outcomes.

III. AWARD INFORMATION

Funding Mechanism Type: Cooperative Agreement

Estimated Number of Awards: 1

Estimated Total Program Funding: $3,000,000

Estimated Initial Increment Award Ceiling: $3,000,000

Estimated Initial Increment Award Floor: $2,500,000

Cost-Sharing or Matching: Encouraged; NOT Required

Estimated Length of Project Period: 4 Years

Contingent on the availability of funds, approximately $3,000,000 in Economic Support Funds for approximately one (1) award will be awarded through this announcement. If selected to receive an award, an applicant will be awarded funds for up to four (4) years, depending on the activities proposed. The estimated start date for this project is October 1, 2021.

NEA/AC reserves the right to award more or less than the estimated program funding, and reserves the right to award funding under this announcement for a period of up to two years after the announcement’s close date.

This request for full applications does not constitute an award or commitment on the part of the U.S. government to make any awards, nor does it commit the U.S. government to pay for costs incurred in the preparation and submission of an application.

Non-Competing Continuation

Continuation grants funded under these awards, beyond the initial budget period, will be contingent upon the availability of funds; grantee’s progress in meeting grant requirements, including timely submission of required reports and compliance with all terms and conditions of the award; timely submission of a request for additional funding; and a determination that continued funding would be in the best interest of the Department of State.

Pending successful implementation of this project for the initial estimated length of time as indicated above, and pending the availability of funds in subsequent fiscal years, NEA/AC may extend this grant for additional time, not to exceed a 6 year total project period. Please note that this NOFO requires that applicants submit additional budget materials to plan for potential out-years of non-competing continuations. See Section VI Application and Submission Information for more details.

IV. SUBSTANTIAL INVOLVEMENT

Examples of NEA/AC responsibilities for a cooperative agreement may include:

● Collaboration in establishing annual program objectives and approval of an annual work plan.

● Collaboration in development of training materials.

● Participation in Selection Process of Candidates.

● Pre-approving public-facing announcements and events.

● Approval of changes to key project personnel

V. ELIGIBILITY INFORMATION

All applicants will be screened by NEA/AC to determine whether they meet all of the program eligibility requirements detailed below.

NOTE: Applications that do not demonstrate that they meet all of the eligibility requirements in Section A and Section B will not advance past the Technical Eligibility

Review stage and may be deemed ineligible for funding under this announcement. Nothing can be added to an application once the competition deadline has passed.

A. ELIGIBLE APPLICANTS

Eligible applicants include:

- U.S. or foreign o Non-profit organizations;

o For-profit organizations;

o Private institutions of higher education;

o Public international organizations;

o Small businesses with function and regional experience in the areas of education and human development in the MENA region.

NEA/AC is committed to an anti-discrimination policy in all of its programs and activities.

NEA/AC welcomes applications irrespective of an applicants’ race, ethnicity, color, creed, national origin, gender, sexual orientation, or disability. We encourage applications from organizations working with underserved communities, including women, people with disabilities, and youth.

NEA/AC strongly encourages applications from organizations headquartered in the Middle East and North Africa region. International non-governmental organizations with principal bases of operations outside the Middle East and North Africa are also encouraged to apply, but the percentage of total budget actually spent in the region through local partners will be among the elements of evaluation for this competition.

Prime Applicant

To be considered for funding under this opportunity, applicants SHALL:

● Have demonstrable previous experience working in the MENA region. This should be addressed within the project narrative section of your application.

● Meet ALL of the registration requirements listed below.

● Meet any requirements listed as MANDATORY in Additional Eligibility Considerations, below.

Local Partners

Applicants are strongly encouraged to submit projects that include partnerships with local organizations that would work together on specific programmatic objectives or priorities and that utilize local expertise. In particular, NEA/AC strongly encourages applicants not based in the MENA region to partner with local organizations

UEI Number

The UEI number is a nine-digit number established and assigned by Dun and Bradstreet, Inc.

(D&B) to uniquely identify business entities.

All applicants must have a UEI number. To obtain a UEI number, please follow the steps below:

Go to http://fedgov.dnb.com/webform/pages/CCRSearch.jsp.

Select the country or territory where your organization is physically located. Complete and submit the form. Organizations will need to provide basic information, including physical and mailing addresses, name and title of the chief executive, primary Standard Industrial Code (SIC) ( https://www.osha.gov/pls/imis/sic_manual.html), and annual revenue.

For technical difficulties in obtaining this number, please contact D&B at: govt@dnb.com.

System for Award Management (SAM)

SAM is a U.S. government wide registry of vendors doing business with the Federal government and requires annual renewal. The system centralizes information about grant applicants/recipients, and provides a central location for grant applicants/recipients to change organizational information.

Further, each applicant must maintain an active account, with current information, while its application is under consideration for funding. To keep an active SAM.gov account, an applicant must renew it at least once each year. If an organization’s account expires, the organization cannot submit a grant application until it is renewed.

To create a new account, please follow the steps below:

Go to http://www.sam.gov.

Log In to complete authentication and create an account. On the My SAM page, select Entity Registrations from the sub-navigation menu and select Register New Entity.

Organizations must have a UEI number and a CAGE number (US Domestic Organizations) or a NCAGE number (Foreign Organizations), to create an account.

Complete and submit the online form. If the applying organization already has the necessary information on hand (see the SAM Quick Start Guide for Grant Registration:

https://sam.gov/SAM/transcript/Quick_Guide_for_Grants_Registrations.pdf), the online form takes approximately one hour to complete, depending upon the size and complexity of the applying entity. Because of the different steps in the process, it might take anywhere from 12 -

15 business days to complete the process of creating an account with the system.

For help with SAM.gov, please visit their support page at https://www.fsd.gov or contact them at: 866-606-8220 (U.S.) or +1-334-206-7828 (international).

B. ADDITIONAL ELIGIBILITY CONSIDERATIONS

Cost-Sharing or Matching

There is no minimum or maximum percentage required for this competition. However, NEA/AC encourages applicants to provide maximum levels of cost sharing and funding in support of its programs.

Cost-sharing or matching is not an evaluation criteria of this NOFO.

VI. APPLICATION AND SUBMISSION INFORMATION

A. APPLICATION DOCUMENTS

All applications must include the application components detailed below. All application documents must be submitted in English. Applicants may submit only 1 application

[describe any other parameters to how many and how applicants can submit to the opportunity – e.g., each priority area and applicants must identify which priority area the application addresses]. Please refer to Section B below for additional submissions guidance and requirements.

NOTE: Applications that do not include all the required documentation described in

Section 1 below will not advance past the Technical Eligibility Review stage. Further, applications that exceed the allowable page limits will not be reviewed by the review panel.

Applicants may not add any materials to an application once it has been submitted and the competition deadline has passed.

A.1. Required Documents

Federal Assistance Application Forms (SF-424, SF424a, and SF-424b)

Applicants must complete each of these forms online to be considered for funding. The SF-424B is only required for those applicants who a) have not registered in SAM.gov or b) have not recertified their registration in SAM.gov since February 2, 2019.

If an organization has an active registration in SAM.gov that was either created or updated on or after 2/2/2019, then the applicant does NOT need to submit the SF-424B because their registration or recertification will have included the necessary information.

Guidance on how to complete the SF-424 and SF424a is provided in Appendix 3. NOTE: In addition to following all guidance outlined below regarding application materials, applicants are strongly encouraged to review the Application Evaluation Criteria section of this NOFO closely as they prepare their proposal. The Evaluation Criteria section is the rubric by which each application will be scored.

Project Narrative

The Project Narrative describes the efforts the applicant will undertake to address the priorities and goals of this announcement. It may be no longer than 20 pages. More details on preparing the Project Narrative are provided in Appendix 3. Applicants are strongly encouraged to review Appendix 3 before preparing their Narrative.

Budget & Budget Narrative Submission

Applicants must provide the following three elements as part of their budget submission:

• Summary Budget

• Detailed Line Item Budget

• Budget Narrative

There is no page limit for this section of an application. A sample fillable template can be found in Appendix 1. This template includes three tabs: The first tab includes written guidance on preparing the Budget Narrative. Applicants are strongly encouraged to create their Budget Narrative in Word and submit as either a Word Doc or PDF file. Please note that the Budget Narrative should include designations of who is considered Key Personnel for this project. As defined in the Department of State Standard Terms and Conditions (for assistance awards, Key Personnel means, “…key professional and supervisory personnel; i.e., the members of the professional staff in a program supervisory position engaged for or assigned to duties under the award.” The second tab has the template for the Summary Budget. This tab will auto-fill as you complete the Detailed Line Item Budget, which can be found on the third tab. The third tab is where you can fill in the template for the Detailed Line Item Budget as stated above. NOTE:

Applicants are strongly encouraged to use the same format as provided in the template, and to submit summary and detailed line item budgets in Excel form, and the Budget

Narrative as either a PDF or Word file. If the applicant does not use the template, the applicant must ensure that their submission includes all elements outlined in the sample. The template, which includes more detailed instructions, can be found in Appendix 1. Applicants are strongly encouraged to review Appendix 1 before preparing their Budget and Budget

Narrative.

Logic Model

Applicants shall provide a logic model or theory of change to demonstrate how the proposed project (including activities, the project design, and the surrounding context) will achieve the stated objectives. The logic model or theory of change statements can be generated using the template in Appendix 2. NOTE: Applicants are strongly encouraged to use the same format as found in the sample. If the applicant does not use the template, the applicant must ensure that their submission includes all elements outlined in the sample. This section may be no longer than 3 pages.

Results Monitoring Plan

Applicants shall provide an RMP outlining how the proposed project will capture and measure data that demonstrates progress toward achieving the specific objectives f or each of the proposed project’s three Priority Areas. The RMP can be generated using the template in Appendix IV.

NOTE: Applicants are strongly encouraged to use the same format as found in the sample.

If the applicant does not use the template, the applicant must ensure that their submission includes all elements outlined in the sample. This section may be no longer than 4 pages.

Project Timeline

Applicants must provide an overall breakdown of the order and timeframe in which all project activities will take place. This item should provide a macro snapshot of what will take place from beginning to end of the project. Applicants must ensure that the timeline of activities/events corresponds with details provided in the Project Narrative, Logic Model / Theory of Change, and RMP. This section may not exceed 4 pages.

Job Descriptions / Biographical Info for Key Personnel Positions

For each position designated as key personnel for this project, applicants must provide the following:

1. If the position is already filled: Provide brief biographical information summarizing the person’s qualifications, as well as a brief description of the roles or responsibilities pertaining to this project.

OR

2. If the person to fill a key position has not yet been hired: Provide a brief summary of the job description, which should include a description of the roles and responsibilities pertaining to this project, as well as a description of qualifications of eligible candidates.

NOTE: If an applicant is proposing sub grant partner(s) as part of their project design, Key

Personnel/Positions of the sub grantee must also be included. This section of the application may not exceed 5 pages.

Security, Risk Mitigation, & Contingency Planning Summary

This item should provide detail regarding the applicant’s intended due diligence to assess and mitigate risks, and put in place adequate security measures to ensure the safety and well-being of project staff, participants, and partners, if applicable. This should include specific actions by the applicant to ensure risks are adequately and routinely assessed, and that security measures are commensurate with operational concerns specific to the locale. The applicant should also include a contingency plan that highlights potential challenges and limitations to project implementation in the operating environment and propose contingency plans should program activities be impacted. Please note that this section should not be limited to physical security and risk but should cover any applicable factors relevant to the given operating environment. This section may not exceed 5 pages.

Negotiated Indirect Cost Rate Agreement

Applicants proposing indirect costs in the Budget greater than a 10% de minimis rate must provide a copy of their Negotiated Indirect Cost Rate Agreement (NICRA). This item will not be counted toward any page limits.

A.2. Optional Documents

Applicants may submit additional documents for consideration with their application.

These documents are not required and there is a 10 page limit for this section of the application. Below are examples of some additional documents an applicant may wish to submit.

1. Letters of Agreement or Letters of Intent: Applicants proposing partner organizations and/or government bodies should include Letters of Intent or Letters of Agreement from their proposed partners.

2. Organizational Chart: The organizational chart outlines the clear lines of responsibility and authority in the applicant organization to include budgeted level of effort listed by each person.

3. Sustainability Plan: The sustainability plan outlines how the proposed project will be sustained beyond the initial award period. More information on preparing the Sustainability Plan is provided in Appendix 3. Sustainability Plans may not exceed 2 pages.

NOTE: Applicants must adhere to all maximum allowed page counts. Applications that exceed any of the allowable page limits will not advance past the Technical Eligibility

Review stage.

B. APPLICATION FORMATTING REQUIREMENTS

The required font is 12-point, Times New Roman. All application documents must be single spaced, with all margins (left, right, top, and bottom) of at least one inch each. Also, applicants should ensure all pages in the application package are numbered consecutively and meet the page limit requirements outlined in Section VI above. The Standard Forms 424 (SF-424, SF-424a, and SF-424b) are excluded from the page numbering.

It is strongly recommended that applicants submit grant applications using Microsoft

Office. If applicants do not have access to Microsoft Office products, Adobe PDF files may be submitted.

C. SUBMITTING AN APPLICATION

Applicants must submit their application electronically using SAMS Domestic. Applications will NOT be accepted from grants.gov. SAMS Domestic requires that the applying organization have an account with the system and both require a UEI number and SAM.gov account as detailed in Section V. It is the responsibility of the applicant to ensure they have an active account and will be able to submit its application. NEA/AC is not in a position to grant exceptions to these requirements.

The application process is not complete until the applicant receives notification that its application has been validated and forwarded to the granting agency (NEA/AC). Please allow sufficient time for entering the application into these systems. It is the responsibility of the applicant to monitor its application to ensure that it is successfully received and validated.

SAMS Domestic

SAMS Domestic is a comprehensive grants management system that allows applicants to apply for, manage, and report on the use of U.S. government funds for multiple programs, accessed online at mygrants.service-now.com.

To create an account, go to https://afsitsm.servicenowservices.com/ilms/, and click the

“create an account” hyperlink, located above the user name prompt. Users will be directed to a page entitled “User Registration Request;” complete the online form and click the “Submit” button. Users will receive an activation email entitled “Verify Your Grants Account Registration;” click the activation link within the email to receive a username and password.

SAMS Domestic has Quick Tours available to educate users about the system. These documents can be found on the Support tab upon logging into the system.

D. SUBMISSION DATES AND TIMES

Applications must be time stamped before 17:00:00 eastern time (ET) on July 9, 2021.

There will be no grace period, and any application not received by the application deadline will be deemed ineligible and will not advance to be reviewed. Each applicant is encouraged to submit an application far enough in advance of the deadline so that the applicant can alert

NEA/AC (nea-grants@state.gov) of any technical difficulties and allow sufficient time to resolve difficulties before the deadline. Although NEA/AC will work with applicants to resolve technical issues, it is not in a position to grant exceptions to the submission requirements outlined in this announcement.

VII. FUNDING LIMITATIONS, RESTRICTIONS, AND OTHER

CONSIDERATIONS

A. AWARDS TO COMMERCIAL FIRMS OR FOR-PROFIT ORGANIZATIONS

The Department of State prohibits profit under its assistance awards to commercial organizations. No funds will be paid as profit to any recipient that is a commercial organization.

Profit is defined as any amount in excess of allowable direct and indirect costs. The allowability of costs incurred by commercial organizations is determined in accordance with the provisions of the Federal Acquisition Regulation (FAR) at 48 CFR Part 31. Program income earned by the recipient may be:

• added to the total of the amount of this award, including the required cost sharing or matching, and use it to further eligible project objectives;

• used to meet the Recipient’s cost sharing or matching requirement;

• OR deducted from the total project or program allowable cost in determining the net allowable costs on which the federal share of costs is based.

B. AUDIT REQUIREMENTS

Domestic and foreign organizations that expend $750,000 or more in a fiscal year in federal assistance must perform an independent, recipient-contracted Single Audit or Program Specific Audit. (Program-specific Audit means an audit of one Federal award program. Single Audit means an audit which includes both the entity’s financial statements and the Federal Awards to be conducted in accordance with Generally Accepted Government Auditing Standards (GAGAS). The audits must be independently and professionally executed in accordance with GAGAS either prescribed by a government’s Supreme Audit Institution with auditing standards approved by the Comptroller General of the United States, or the host country’s laws or adopted by the host country’s public accountants or associations of public accountants, together with generally accepted international auditing standards. However, foreign entity audits consistent with International Standards for Auditing or other auditing standards are acceptable with the Grants Officer’s approval. More information can be found at https://www.gao.gov/assets/700/693136.pdf

For sub-non-Federal entities expending $750,000 or more in Department of State award funding during their fiscal year, Department of State standard audit provisions require that Prime non-

Federal entities certify that audits of sub-non-Federal entities are performed annually and according to the standards described above. The cost of audits required under this policy may be charged either as an allowable direct cost to the award OR included in the organizations established indirect costs in the award’s detailed budget.

C. COMPLIANCE WITH APPLICABLE FEDERAL FUNDING REGULATIONS AND DOS

TERMS AND CONDITIONS

Payment of funds awarded under this Notice of Funding Opportunity will not be disbursed until the DOS has been assured that the Recipient’s financial management system will provide effective control over and accountability for all Federal funds in accordance with 2 CFR 200 and 2 CFR 600 as applicable. Awards issued under this NOFO are subject to the Department of State Standard Terms and Conditions (https://www.state.gov/wp-content/uploads/2019/10/U.S.- Department-of-State-Standard-Terms-and-Conditions-10-01-2019508.pdf) and 2 CFR 200 and 2

CFR 600 as applicable.

VIII. APPLICATION REVIEW AND SELECTION PROCESS

A. APPLICATION EVALUATION CRITERIA

Achievable Objectives (30 points)

Each of the project objectives listed above (in Section I) are clearly addressed.

● Impact and Effectiveness: The applicant describes the project’s potential contribution to solving the problem addressed in the problem statement and achieving results.

● Timeframe: The applicant describes realistic results to be accomplished within the timeframe of the proposed award.

● Beneficiaries: The applicant clearly identifies the anticipated beneficiaries and explains how the project’s objectives will positively affect them.

● Milestones: The applicant provides realistic milestones to indicate progress toward goals and objectives as described in the program announcement.

● M&E: The applicant explains how monitoring and evaluation activities will be carried out throughout the award’s period of performance and who will be responsible for them.

● M&E: The applicant includes a final evaluation of the project at the completion of the award.

Project Design (40 points)

The applicant clearly describes how each proposed project activity will address each of the objectives outlined in the requested priority area above (Section I).

● Responsiveness to NOFO: Explain how the proposed activities respond to the objectives listed in the NOFO.

● Rationale: To justify how the proposed activities will achieve the above objectives in this context.

● Project Management: Clear description of how the project will be managed in terms of initiation, planning, implementation and closing.

● Partnerships and Buy-ins: The applicant addresses how the project will engage or obtain support from relevant stakeholders and identifies any local partners.

● Feasibility: The applicant proposes activities that are feasible, and are also practical, and/or experiential in nature to encourage innovation.

● Beneficiaries Selection Criteria and Process: The applicant explains how participants will be selected (e.g., criteria for selection, selection process).

● Duplication: The applicant acknowledges if activities similar to those proposed are already taking, or have taken place previously, and provides an explanation as to how proposed new activities will not duplicate or merely add to existing/recent activities.

● Contingency Plan: The applicant articulates programming assumptions and potential challenges to project implementation and proposes contingency plans.

● Division of Labor: The application describes the division of labor among the applicant and any partners.

● Marginalized Populations: The applicant identifies and addresses support for marginalized populations in all proposed activities and objectives and provides specific means for their inclusion.

● Targeted Populations: The applicant identifies and addresses support for youth, women, and people with disabilities in all proposed activities and objectives and provides specific means for their inclusion.

● Gender Considerations: The applicant includes gender analysis in the project narrative that identifies relevant gender gaps and ways the proposed activities will address those gaps. Proposals should demonstrate how addressing relevant gender gaps will enhance the program’s goals and objectives and how the project will benefit both men and women.

Organizational Capacity (20 points)

● The applicant demonstrates experience (e.g., has previously worked and/or has established contacts/partners) in the proposed country/territory/region.

● The applicant demonstrates an institutional record of successful programs in the content area proposed (e.g., English, work skills training).

● The applicant demonstrates capacity for responsible fiscal management of donor funding (e.g., successful management of a previous sub-award or grant).

● The applicant demonstrates the ability to meet monitoring and evaluation requirements.

● The applicant has adequate staffing and demonstrates the capacity to manage the proposed project.

Staff and Position Specifications (10 points)

● Pre-identified key staff members, including volunteers, demonstrate experience working in the country/territory/region proposed, in the proposed content area, and with participants from that area (e.g., language skills, cultural understanding).

● A description of the roles of each person or position on the project – whether staff, partner, consultant, or volunteer – demonstrating that the project will be sufficiently staffed but will avoid redundancy or duplication of effort.

● A job description, including hiring criteria, is provided for each open key position.

● Applicant and/or partner staff have relevant language competencies.

Budget & Budget Narrative (Acceptable or Not Acceptable)

● The costs proposed are reasonable in relation to the proposed activities and anticipated results, which are clearly explained in the budget narrative.

● The budget provides details of calculations, including estimation methods, quantities, unit costs, and other similar quantitative detail sufficient for the calculation to be duplicated.

● The preponderance of the budget is spent on supporting the project participants/activities in country.

● The budget includes costs dedicated to management, monitoring, and evaluation, and any costs needed for further gender analysis and for addressing gender gaps.

● Adequate travel costs are proposed.

● The budget demonstrates a reasonable cost per participant.

● The budget accounts for monitoring and evaluation costs.

B. REVIEW AND SELECTION PROCESS

NEA/AC is committed to ensuring a competitive and standardized process for awarding funding.

Applications will be screened initially in a Technical Eligibility Review stage to determine whether applicants meet the eligibility requirements outlined in Section V and have submitted all required documents outlined in Section VI. Applications that do not meet these requirements will not advance beyond the Technical Eligibility Review stage and will be deemed ineligible for funding under this NOFO.

NEA/AC reserves the right to have all applications deemed to be technically eligible undergo a Subject Matter Expert (SME) review prior to the Merit Review Panel. Applications that do not pass SME review will not proceed to the Merit Review Panel.

All applications that proceed to the Merit Review Panel will be evaluated by U.S. government and non-governmental subject matter and/or country-specific experts and will be rated on a 100-point scale. Point values for individual elements of the application are presented in Section VIII.

Panel Reviewers’ ratings, and any resulting recommendations, are advisory.

Final award decisions will be influenced by whether the application meets NEA/AC’s programmatic goals and objectives, how it supports the Department’s overarching foreign policy priorities, and the geographic distribution of the top-ranking applications.

IX. ADMINISTRATION INFORMATION

A. AWARD NOTICES

Applicants who do not advance beyond the Technical Eligibility Review stage will be notified 30 business days after the closing of the announcement. The authorized representative and program point of contact listed on the SF-424 will receive the notification via email. If an applicant does not receive such a notification, their submission was put forward for review.

NEA/AC expects to notify applicants who proceeded past the Technical Eligibility Review stage about the status of their application by September 30, 2021. Final awards cannot be made until funds have been appropriated by Congress, allocated and committed through internal bureau procedures. Successful applicants will receive a Federal Assistance Award (FAA) from the bureau’s Grants Office. The FAA and the original proposal with subsequent modifications

(if applicable) shall be the only binding authorizing document between the recipient and the U.S.

Government. The FAA will be signed by an authorized Grants Officer and transmitted to the recipient’s responsible officer identified in the application. NEA/AC reserves the right to award funding to applicants under this announcement for a period of up to two years after the announcement’s close date.

B. REPORTING REQUIREMENTS

Reporting is critical to effective program management and oversight. Reports are required as a means of evaluating the recipient’s progress and utilization of resources. They are divided between a performance progress report and a financial status report.

Recipients will, at a minimum, be required to submit Quarterly Performance Reports (QPR) and a Quarterly Financial Report (QFR). The QPRs will compare actual to planned performance and indicates the progress made in accomplishing each assistance award tasks/goals noted in the grant agreement and will contain analysis and summary of findings, both quantitative and qualitative, for key indicators. The QFRs provide a means of monitoring expenditures and comparing costs incurred with progress.

Recipients must report immediately when a program faces unplanned delays in implementation, fails to meet program targets or milestones, or costs increase. Any changes or revisions to the approved budget require prior approval from the NEA/AC Grants Officer.

Recipients are required to report program and beneficiary achievements on a quarterly basis (or provide written confirmation that there is no related news for the given quarter) beginning with second quarter’s program report. Recipients are encouraged to report success stories and program updates on a monthly basis beginning with second quarter of the project implementation. A success story focuses on the achievement(s) of grant recipients or project participants as a direct result of the funded project. A success story should outline the goals and objectives of the project and the project’s results to date. A success story should show widespread impact of the project on participants and relate to some U.S foreign policy and strategic objectives, such as expanding economic prosperity, participatory and responsive governance, and greater access to services.

C. TRAVEL NOTIFICATIONS

Successful applicants will be required to provide prior notification of all international travel as a requirement of their agreement. This includes travel which is already included in the approved budget and Scope of Work. The purpose of this notification is to enable NEA/AC to inform the relevant U.S. Embassy or post of the recipient’s intent to travel. The recipient must notify the Grants Officer at least three (3) business days prior to any travel. The Grants Officer reserves the right to advise against specific travel arrangements for security-related reasons.

D. APPLICANT VETTING AS A CONDITION OF AWARD

Applicants are advised that successful passing of vetting to evaluate the risk that funds may benefit terrorists or their supporters may be a condition of award. Applicants may be asked to submit Risk Analysis Information about their company and its principal personnel.