YES TA_Webinar 42519.pdf

O F F I C E O F T H E A S S I S T A N T S E C R E T A R Y F O R H E A L T H

FY2019 FOA Technical Assistance Webinar:

Youth Engagement in Sports: Collaboration to Improve

Adolescent Physical Activity and Nutrition (YES Initiative)

MP-CPI-19-002

Wednesday, April 24, 2019

P R E D E C I S I O N A L A N D D E L I B E R A T I V E

C O N T R O L L E D U N C L A S S I F I E D I N F O R M A T I O N ( C U I )

O F F I C E O F T H E

A S S I S T A N T S E C R E T A R Y F O R H E A L T H

Youth Engagement in Sports: Collaboration to Improve

Adolescent Physical Activity and Nutrition (YES Initiative)

Webinar

I. Overview of the Funding Opportunity Announcement (FOA)

II. Office of Grant Management

I. Competitive Application Requirements

III. Question and Answer

A S S I S T A N T S E C R E T A R Y F O R H E A L T H

Executive Summary

• The Health and Human Services (HHS) Office of Minority Health

(OMH) and the Office on Women’s Health (OWH) jointly announce the availability of funds for Fiscal Year (FY) 2019 grant awards for the Youth Engagement in Sports: Collaboration to Improve

Adolescent Physical Activity and Nutrition (YES Initiative) under the authority of 42 U.S.C. §§ 300 u-6, 237(a) and 300u-2(a), and in support of Executive Order 13824 which intends to increase youth participation in sports and reduce barriers to play. The YES

Initiative aligns with HHS Strategic Goal 2: Protect the Health of

Americans Where They Live, Learn, Work, and Play.

https://www.whitehouse.gov/presidential-actions/executive-order-presidents-council-sports-fitness-nutrition/

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Executive Order 13824

• Given the benefits of youth sports participation, physical activity, and a nutritious diet in helping create habits that support a healthy lifestyle and improve the overall health of the American people, HHS must:

Develop a national strategy to expand children's participation in youth sports, encourage regular physical activity, including active play, and promote good nutrition for all Americans.

– increase awareness

– promote private and public sector strategies

– develop metrics

– establish a national and local strategy to recruit volunteers

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Office of Minority Health (OMH)

Mission Statement

The mission of the Office of Minority Health is to improve the health of racial and ethnic minority populations through development of policies and programs that will help eliminate health disparities.

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OMH Activities and Priorities

• Broad portfolio encompassing chronic diseases, infectious diseases, injury, environmental health, access to care

• Prioritization of OMH activities:

Align with HHS strategic goals and initiatives (e.g. opioid epidemic, sickle cell disease)

Address underlying factors (e.g. social determinants of health, workforce development, language access)

Leverage partnerships

• Highlight health disparities

• Identify solutions that are effective, scalable, and replicable

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Office on Women’s Health

Vision

• All women and girls achieve the best possible health

Mission

• OWH provides national leadership and coordination to improve the health of women and girls through policy, education, and innovative programs

Goals

• Inform and influence policies

• Educate the public

• Educate professionals

• Develop and expand innovative approaches

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OWH and Girls’ Engagement in Sports

• History of partnering with the President’s Council on Sports, Fitness & Nutrition

Currently participating in federal planning of National Youth Sports Strategy

• Long-standing interest in:

minority health of women and girls physical activity and health in women and girls

• Exploratory article:

Simon, A. E., & Uddin, S. F. G. (2018). Sports Team Participation Among US

High School Girls, 1999-2015. Clinical Pediatrics, 57(6), 637–644.

https://doi.org/10.1177/0009922817732145 https://doi.org/10.1177/0009922817732145

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YES Initiative Primary Outcomes (page 5)

YES Initiative seeks to address the following outcomes:

1. Increased participation in physical activity for youth who do not meet current physical activity at baseline;

2. Improved physical literacy; and

3. Increased consumption of dark green, orange and red vegetables and whole fresh fruit and decreased consumption of sugar-sweetened beverages.

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Program Description (pages 7- 8)

YES Initiative applicants should address:

Unhealthy physical activity and nutrition behaviors in racial/ethnic minority and socio-economically disadvantaged youth, including specifically girls;

Provide opportunities to learn skills and gain experiences that contribute to more positive lifestyles and enhance their capacity to make healthier life choices;

Identify effective collaborations and/or existing community organizational partnerships;

Development and implementation sports fitness programs based on successful evidenced based practices for youth engagement, and

Implementation of programs that will serve at a minimum 130 males and/or females in 6th, 7th and/or 8th grades each year, and must maintain a comparison group equivalent to the intervention group.

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Expectations (pages 8-10)

• Each applicant under the YES Initiative must serve as the lead agency for a collaborative partnership.

• YES Collaborative Partnerships (pages 24 – 25) Institutions of higher education

Local school districts

Community and faith-based groups

Sports/recreation organizations

Public health entities

Community health centers

• Applicants for funding will be expected to meet each of the following expectations:

Programmatic

Personnel/Safety

Expanding Access

Sustainability

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Programmatic Expectations

• Implement sports programming that provides youth with an opportunity to sample different types of sports activities.

• Implement sports programming that allows for youth of all ability levels to equally participate and does not require “try-outs” or performance based exclusion of participants.

• Implement nutrition programming that facilitates healthy eating habits.

• Schedule regular programming that allows for youth to complete at least 60 minutes per day of moderate to vigorous intensity physical activity during programming.

https://health.gov/paguidelines/

• Offer practice/play experiences that are designed to match the age, ability, development needs, and fitness level of the participating youth.

• Administer baseline and periodic assessments of youth participation in sports programming, amount of physical activity, and consumption of dark green, orange, and red vegetables, whole fresh fruit and sugar-sweetened beverages.

• Evaluate the impact of the intervention using experimental design.

https://health.gov/paguidelines/

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Personnel/Safety Expectations

• Require the development of a policy to ensure that all personnel interacting with youth are screened in advance of any interactions with youth participants.

• Require all coaches to complete training aligned with SHAPE America’s National Standards for Sport Coaching or required training designated by registered leagues.

• Require all coaches to complete the Centers for Disease Control and Prevention’s HEADS UP to Youth Sports concussion training course or comparable training.

• Obtain all required protective gear and appropriate equipment for safe sporting activity prior to activating the program.

• Require the development of a policy that ensures all program personnel comply with state statutes of mandatory reporting of suspected child maltreatment to an appropriate agency, such as child protective services, a law enforcement agency, or a state’s toll-free child abuse reporting hotline.

• Ensure that all youth participants are healthy enough to play (i.e., sports physicals).

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Expanding Access Expectations

• Create avenues for access for youth that typically would encounter barriers to play (e.g., racial/ethnic minority and/or socio-economically disadvantaged youth, particularly those who reside in rural communities where no or few youth sports programs exist).

• Implement sports programming designed to reduce disparities in participation levels within geographic regions/communities (e.g., significantly increase participation rates/reduce disparities in participation rates among youth from socio-economically disadvantaged areas residing in areas defined by zip code or Census tract that have substantially lower levels of sports participation).

• Reduce or remove barriers (e.g., financial (pay for play, equipment purchase) and transportation) that would prevent youth from socio-economically disadvantaged communities from play.

• Develop a regular and reoccurring program that retains youth participants for a minimum of 6 months.

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Sustainability

• Create a sustainability plan that provides a concrete set of action steps necessary for maintaining elements of collaboration that contributed to successful outcomes:

a) increase participation in physical activity among youth currently not meeting physical activity guidelines;

b) increase physical literacy; and

c) increase consumption of dark green, orange, and red vegetables and whole fresh fruits and reduce consumption of sugar-sweetened drinks.

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Award Information

• Estimated Federal Funds Available: $4,000,000

• Anticipated Number of Awards: up to 14

• Award Ceiling (Federal Funds including indirect costs): $400,000 per budget period

• Award Floor (Federal Funds including indirect costs): $325,000

• Anticipated Start Date: 09/30/2019

• Estimated Period of Performance: Up to 2 years. We may hold a limited competition among successful applicants for a third year of funding.

• Anticipated Initial Budget Period Length: 12 months

• Type of Award: Grant

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Target Population

• Socio-economically disadvantaged areas disadvantaged youth in the 6th, 7th and/or 8th grades

• Areas with low rates of sports participation especially among girls

• Communities with limited access to athletic facilities or recreational areas

• Multi-sports/fitness programs that engage and expose the youth participant cohort to a variety of sports/fitness activities

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Application Review Criteria (pages 52- 60)

• Factor 1: Executive Summary and Problem Statement (5 points)

• Factor 2: Organizational Capability and Experience of Partner Organization(s) (15 points)

• Factor 3: Goals and Objectives and Outcomes (10 points)

• Factor 4: Program Plan (40 points)

• Proposed intervention/Plan and Project Management (15 points)

• Memorandum of Agreement (5 points)

• Just in Time Institutional Review Board (5 points)

• Transportation Plan (5 points)

• Innovation (10 points)

• Factor 5: Evaluation and Dissemination Plan (20 points)

Use of experimental Design (10 points)

Clarity and appropriateness of methodology (5 points)

Soundness of dissemination plan (5 points)

• Factor 6: Budget (10 points)

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Evaluation Plan (pages 29 – 30)

• The evaluation plan must fully and clearly articulate the proposed experimental design that will evaluate the impact of the intervention on program outcomes.

• Additional measures of program implementation, process or outcome measures not specified in this FOA and deemed relevant by applicants to assessing successful implementation of the program should be described with respect to the logic model, showing the importance of those measures to assessing program implementation and/or impact.

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Evaluation Plan (con’t)

• Baseline and outcome measures for the YES Initiative are required to occur:

1. For a two-week period prior to program intervention (baseline) and

2. At three months after the start of the intervention; and

3. At six months after the start of the intervention and every six months thereafter.

• The evaluation plan should briefly describe the work plan that will be implemented to capture process and output data deemed necessary by the applicant to assess program implementation and the following YES Initiative measures:

A measure of participation rates in sports programming among the target youth and comparison group;

A measure of physical literacy among participating children and youth that includes running, locomotion, object control (upper and lower body) and balance stability. OMH recommends Physical Literacy Assessment for Youth Basic Form;

A measure of daily moderate or vigorous physical activity for youth participants;

A measure the proportion of youth who meet the level of physical activity as recommended by the Physical Activity Guidelines for Americans; and, Measures of consumption of dark green, orange, and red vegetables and whole fresh fruits and reduce consumption of sugar-sweetened beverages.

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Example Logic Model: Original

Adapted from Kellogg Foundation and found: https://instact.wordpress.com/2012/02/07/what-are-inputs-outputs-outcomes-impact-the-logic-model/

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Study Population - Comparison Groups

• Characteristics of the ideal comparison group:

A group that is exactly the same as the intervention group at baseline (i.e. before the intervention begins). The comparison group differs with respect to the exposure of interest but is as similar as possible with respect to other factors that might influence the outcome.

• Types of comparison groups:

• Internal comparison group: subset of people with differing levels of exposure to intervention,

• e.g. high versus low exposure to intervention, those who opt out of intervention, delayed intervention cohort

• External comparison cohort (QED): people without underlying condition of interest

• E.g., Participants not in your defined cohort but served by another program by your organization thus allowing you to track participants;

• General population (QED): overall rates of disease burden or exposure used as a comparison; difficult to limit other confounding variables

• E.g., disease registries, Census data, national/state survey data

Resource: http://sphweb.bumc.bu.edu/otlt/MPH-Modules/EP/EP713_CohortStudies/EP713_CohortStudies_print.html

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Cohort (pages 25-26)

• Each project must demonstrate a cohort(s) of no fewer than 130 youth in 6th, 7th and 8th grade youth complete the intervention each year, and must maintain a comparison group equivalent to the intervention group.

• Applicants must describe the cohort(s) and the geographic area to be served, and must specify an approach to longitudinal tracking and retention.

• A power analysis should determine the group size needed in the last year of the intervention to detect significant differences in key outcome variables.

• Applicants are encouraged to serve more rather than fewer youth, and to account for expected attrition in their applications.

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Institution Review Board (IRB) Determination

• Just-in Time IRB Agreement (page 42)

• OMH requires an IRB to make a determination whether the project will be:

• Exempt

• Approved through expedited review

• Approved through full board review

Note: Most IRBs will not exempt a study that involves children

A S S I S T A N T S E C R E T A R Y F O R H E A L T H

Evaluation Planning Resources

• Strategic Framework

• https://minorityhealth.hhs.gov/omh/content.aspx?lvl=1&lvlid=5&id=8842

• Evaluation Planning Guidance

• https://minorityhealth.hhs.gov/Assets/pdf/Checked/1/Evaluation_Planning_Guidelines.pdf

• http://www.eblcprograms.org/docs/pdfs/CDC_EvaluationWorkbook_2011.pdf

• Evaluation Protocol

• https://minorityhealth.hhs.gov/Assets/pdf/Checked/1/Evaluation_Protocol.pdf

• Community Tool Box’s Evaluating Community Programs and Initiatives

• http://ctb.ku.edu/en/evaluating-community-programs-and-initiatives

• CDC’s Evaluation Guidance

• https://www.cdc.gov/eval/index.htm

• Evaluation Design

• https://courses.lumenlearning.com/atd-herkimer-researchmethodsforsocialscience/

• http://www.baylorhealth.edu/Documents/Research/BIIR/Biostatistics/01_Study%20Design-Levels%20of%20Measurement-Sampling%20Methods.pdf

• Sample Size and Power Calculation

• https://www.google.com/url?sa=t&rct=j&q=&esrc=s&source=web&cd=19&cad=rja&uact=8&ved=0ahUKEwirquqq3I3SAhWoxlQKHbmQCuk4ChAWCEgwCA

&url=http%3A%2F%2Fweb.stanford.edu%2F~kcobb%2Fhrp259%2Flecture11.ppt&usg=AFQjCNEoDHbm-nP8OeGiWjk7wLbaaju9Pg&sig2=75YaDzOIDZvWZNiNJoUstg&bvm=bv.146786187,d.cGw

• https://www.bu.edu/researchsupport/compliance/animal-care/working-with-animals/research/sample-size-calculations-iacuc/

• Data Sources for Community Data

• https://www.cdc.gov/stltpublichealth/cha/data.html https://minorityhealth.hhs.gov/omh/content.aspx?lvl=1&lvlid=5&id=8842 https://minorityhealth.hhs.gov/Assets/pdf/Checked/1/Evaluation_Planning_Guidelines.pdf http://www.eblcprograms.org/docs/pdfs/CDC_EvaluationWorkbook_2011.pdf https://minorityhealth.hhs.gov/Assets/pdf/Checked/1/Evaluation_Protocol.pdf http://ctb.ku.edu/en/evaluating-community-programs-and-initiatives https://www.cdc.gov/eval/index.htm https://courses.lumenlearning.com/atd-herkimer-researchmethodsforsocialscience/ http://www.baylorhealth.edu/Documents/Research/BIIR/Biostatistics/01_Study%20Design-Levels%20of%20Measurement-Sampling%20Methods.pdf https://www.google.com/url?sa=t&rct=j&q=&esrc=s&source=web&cd=19&cad=rja&uact=8&ved=0ahUKEwirquqq3I3SAhWoxlQKHbmQCuk4ChAWCEgwCA&url=http://web.stanford.edu/~kcobb/hrp259/lecture11.ppt&usg=AFQjCNEoDHbm-nP8OeGiWjk7wLbaaju9Pg&sig2=75YaDzOIDZvWZNiNJoUstg&bvm=bv.146786187,d.cGw https://www.bu.edu/researchsupport/compliance/animal-care/working-with-animals/research/sample-size-calculations-iacuc/ https://www.cdc.gov/stltpublichealth/cha/data.html

A S S I S T A N T S E C R E T A R Y F O R H E A L T H

Office of Grants Management

A S S I S T A N T S E C R E T A R Y F O R H E A L T H

Submission Dates and Times

• Your application is due by 6 p.m. Eastern Time on May 31, 2019.

• Your submission time will be determined by the date and time stamp provided by Grants.gov when you complete your submission.

• Strongly encouraged to submit your application a minimum of 3-5 days prior to the application closing date.

• Grants.gov may take up to 48 hours to notify you of a successful submission.

• If you fail to submit your application by the due date and time, we will not review it, and it will receive no further consideration.

A S S I S T A N T S E C R E T A R Y F O R H E A L T H

Eligible Applicants (FOA, pg. 13)

Public and nonprofit private entities and indigenous human resource providers in communities of color are eligible to apply.

Examples of eligible entities include:

• State governments,

• County governments,

• Special district governments,

• Public and State controlled institutions of higher education,

• Native American tribal governments (Federally recognized)

• Public Housing authorities/Indian housing authorities,

• Native American tribal organizations other than federally-recognized tribal governments),

• Nonprofits with/without 501 (c)3) IRS status (other than institution of higher education),

• Private nonprofit institutions of higher education.

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Cost Sharing or Matching

You are not required to provide cost-sharing or matching in your proposed budget.

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Funding Announcement Role

• The Funding Opportunity Announcement (FOA) provides information and guidance related to applications.

• Read the entire funding announcement.

• Follow the FOA carefully!

• The information provided in the FOA takes precedence over any conflicting information in other documents.

A S S I S T A N T S E C R E T A R Y F O R H E A L T H

Address to Request Application Package

• Obtain an application package electronically by accessing Grants.gov at http://www.grants.gov/

• Find it by searching with the CFDA number provided on page 1 of the FOA

• CFDA Number is: 93.137 and 93.088

• Be sure to subscribe to the announcement in Grants.gov so you receive notification of any updates to the FOA or supporting documents http://www.grants.gov/

A S S I S T A N T S E C R E T A R Y F O R H E A L T H

Application Submission

• OASH requires that all applications be submitted electronically via Grants.gov unless an exemption has been granted. If you submit an application via any other electronic communication, it will not be accepted for review.

• Access Grants.gov website portal. All funding opportunities and grant application packages are made available on www.Grants.gov.

• An application will not be considered valid until all application components are entered in Grants.gov and received by the HHS Office of Grants Management according to the deadlines specified in the “DATES” section on page 1 of the

FOA.

• Contact Grants.gov with any questions or concerns regarding the electronic application process 1-800-518-4726.

A S S I S T A N T S E C R E T A R Y F O R H E A L T H

Application Submission (cont’d)

Applications must be submitted as three (3) files:

• Upload #1: The ENTIRE project narrative

• Upload #2: The ENTIRE budget narrative, including supporting documentation described in the Budget Narrative content section

• Upload #3: All documents in the appendices uploaded in the Attachments section of your Grants.gov application as a single acceptable file

Exceptions: Required standard forms do not apply to the submission requirements as stated in Disqualification Criteria

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Application Submission (cont’d)

• Any files uploaded or attached to the Grants.gov application must be of the following file formats – Microsoft Word, Excel or PowerPoint, Adobe PDF, or image formats (JPG, GIF, TIFF, or BMP only).

• HHS/OASH strongly recommends that electronic applications be uploaded as

Adobe PDF. If you convert to a PDF document prior to submission, you may prevent any unintentional formatting that might occur with submission of an editable document.

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Application Submission (cont’d)

• Be complete and do not leave blanks on forms unless the information is not applicable.

• The individual submitting the application forms must have the legal authority to act on behalf of the organization.

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Application Submission (cont’d)

• To ensure successful submission of your application, carefully follow the step-by-step instructions provided at http://www.grants.gov/web/grants/applicants/apply-for-grants.html

• These instructions are kept up-to-date and also provide links to

Frequently Asked Questions and other troubleshooting information.

http://www.grants.gov/web/grants/applicants/apply-for-grants.html

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Application Elements (FOA pg 77-78)

• Application for Federal Assistance (SF-424)

• Budget Information for Non-construction Programs (SF-424A)

• Assurances for Non-construction Programs (SF-424B)

• Disclosure of Lobbying Activities (SF-LLL)

• Project Abstract Summary

• Project Narrative – Submit all Project Narrative content as a single acceptable file.

• Budget Narrative – Submit all Budget Narrative content as a single acceptable file.

• Appendices – Submit all appendix content as a single acceptable file, in the Attachments section of your Grants.gov application.

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Application Format

• Be sure to follow Project Narrative format instructions in the FOA. Your application will be disqualified if it does not conform to the format requirements.

• You must double-space the Project Narrative pages.

• You must use 12-point font.

• You should use an easily readable typeface, such as Times New Roman or

Arial.

• You may single-space tables or use alternate fonts but you must ensure the tables are easy to read.

• For Appendices and Budget Narrative, you should use the same formatting specified for the Project Narrative.

• Appendix documents such as résumés may use alternate formats common to such documents.

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System for Award Management (SAM)

• Grants.gov will reject submissions from applicants with nonexistent or expired SAM

Registrations.

• If you are registering a new entity in SAM.gov, you must mail an “Entity Administrator

Notarized Letter” to the FEDERAL SERVICE DESK, ATTN: SAM.GOV Registration

Processing. Your notarized letter with the details required must be mailed. Your registration will not be activated until the letter is submitted and reviewed.

• Minimum timeframe to complete an initial SAM registration (30 minutes).

• Timeframe for applicant’s registration to become active (up to 10 days).

• SAM registration MUST be renewed each year.

https://www.sam.gov/

A S S I S T A N T S E C R E T A R Y F O R H E A L T H

SAM (cont’d)

• Average timeframe for updates to take effect in Grants.gov (72 hours).

• Recommend applicants check active registration in SAM well before application deadline.

• If successful and receive award must maintain an active SAM registration w/current info at all times during the active award.

• If you have not complied with these requirements, HHS/OASH

May determine you are not qualified to receive an award; and

May use that determination as a basis for making an award to another applicant.

• Should you successfully compete and receive an award, all first-tier sub-award recipients must have a DUNS number at the time you, the recipient, make a sub-award.

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Funding Restrictions

• Allowability, allocability, reasonableness, and necessity of direct expenses; indirect costs may be charged on HHS/OASH grants in accordance with Department regulations and current policy effective at the time of the award

• Current requirements can be found online via 45 CFR part 75 “Uniform

Administrative Requirements, Cost Principles, and Audit Requirements for HHS

Awards”

• Indirect costs may be included per 45 CFR 75.414. Applicants should indicate which method or rate is used for this application

• Current Salary Limitation: $192,300 effective January 2019

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Budget Narrative and Forms

The Project Budget Information SF 424A budget forms

Budget narrative

Detailed budget justification

• Must be consistent with the requirements of the FOA

• Budgeted costs must reflect proposed activities

• Forms, narrative and detailed justification do not count towards page limit

• Budget line item descriptions and justification requirements are explained in FOA

• Refer to suggested table formats in the FOA

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Application Disqualification Criteria – 1 (FOA pgs. 14-15)

• Submitted electronically via www.grants.gov by due date and time

(unless an exemption was granted two (2) business days prior to the deadline).

• If you successfully submit multiple applications for the same project, we will only review the last application received by the deadline.

• HHS/OASH/OGM deems your application eligible.

• Project Narrative must be double-spaced, on the equivalent of

8.5” X 11” page size with 1” margins on all sides and font size not less than 12 points.

• Application meets the Application Responsiveness Criteria.

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Application Disqualification Criteria – 2 (FOA

pg. 15)

FOA

pg. 12 & 15

Your Federal funds including indirect costs does not exceed the maximum indicated in Award Ceiling.

$400,000

Your Federal funds request including indirect costs is not below the minimum indicated in Award Floor.

$325,000

Project narrative does not exceed 50

Total Application, including Project Narrative plus appendices does not exceed

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Application Review

• Applications that lack the required supporting documentation or submit additional appendix files will not be disqualified from competitive review; however, it may impact your application’s scoring under the evaluation criteria.

• Be sure to follow submission instructions carefully.

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Application Review (cont’d)

• Eligible applications will be reviewed and scored by a panel of independent reviewers with technical expertise in applicable fields according to the criteria listed in the Program Announcement.

• Objective Review Committee process is formal and confidential. Federal staff are available for questions and to ensure the process is consistent and fair, but do not participate in discussion and scoring.

• Applications are also reviewed by:

OGM staff for administrative & business compliance.

Program Office staff for programmatic compliance.

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Funding Decisions

• The Deputy Assistant Secretary for Minority Health and Deputy Assistant

Secretary for Women’s Health will take into consideration the following additional factors:

• Socio-economically disadvantaged areas as measured by student participation in free and reduced price meals

• Geographic distribution of award recipients across states/territories

• Representative balance in rural and urban areas

• Number and variety of sports/fitness activities to which the cohort of youth participants will be exposed/engaged across projects

• Recommendations for funding will be made to the Grants Management Officer to conduct risk analyses.

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Funding Process

• We are not obligated to make any Federal award as a result of this announcement.

• Only the grants officer can bind the Federal government to the expenditure of funds.

• If you receive communications to negotiate an award or request additional or clarifying information, this does not mean you will receive an award; it only means that your application is still under consideration.

• All award decisions, including level of funding if an award is made, are final and you may not appeal.

A S S I S T A N T S E C R E T A R Y F O R H E A L T H

Funding Process: Review of Risk Posed by Applicant

• HHS/OASH will evaluate each application in the fundable range for risks posed by the applicant before issuing an award in accordance with 45 CFR 75.205

• OASH will use a risk-based approach and may consider any items such as the following as stated in the FOA:

Applicant’s financial stability;

Quality of management systems and ability to meet the management standards prescribed in 45 CFR part 75;

History of performance – Applicants record in managing Federal awards including timeliness of compliance with applicable reporting requirement, conformance to the terms and conditions of previous Federal awards;

Reports and findings from audits performed; and

The applicant’s ability to effectively implement statutory, regulatory, or other requirements imposed on non-Federal entities.

A S S I S T A N T S E C R E T A R Y F O R H E A L T H

Funding Process - 1

Notice of Award (NOA)

• Notifies the successful applicant of the selection; award amount; project & budget periods

• Includes any conditions on the award (for example, requirements that must be met as a condition of receiving the grant funds)

• Includes standard terms, reporting requirements and contact information for

OGM and the Program Office

A S S I S T A N T S E C R E T A R Y F O R H E A L T H

Funding Process - 2

• If we do not make an award to you because we determine your organization does not meet either or both of the minimum qualification standards as described in 45

CFR §75.205(a)(2), we must report that determination to FAPIIS, if certain conditions apply.

• At a minimum, if you are a prior Federal award recipient, information in the system must indicate that your organization “demonstrates a satisfactory record of executing programs or activities under Federal grants, cooperative agreements, or procurement awards; and integrity and business ethics.” 45 CFR § 75.205(a)(2)

• This information will then be available for other organizations to review when considering you for an award.

A S S I S T A N T S E C R E T A R Y F O R H E A L T H

Funding Process - 3

• OGM is the official contact for the grantee.

• All official communication related to the grant is between OGM and the successful applicant.

• Program Office will notify unsuccessful applicants via letter.

A S S I S T A N T S E C R E T A R Y F O R H E A L T H

Questions and Answers

A S S I S T A N T S E C R E T A R Y F O R H E A L T H

YES FOA Inquiries

Programmatic Requirements

Office of Minority Health

Division of Program Operations

Contact Name: Tish G. Hall

Email: Tishy.Hall@hhs.gov

Contact Name: Felix Lorenzo

Email: Felix.Lorenzo@hhs.gov

Administrative and Budgetary Requirments

HHS/OASH/Office of Grants Management

Grants Management Specialist

Contact Name: Eric West

Email: Eric.West@hhs.gov mailto:Tishy.Hall@hhs.gov mailto:Felix.Lorenzo@hhs.gov mailto:Eric.West@hhs.gov