Year 2 - Sewer Cleaning and Investigation Bid Doc-4-3-25 (1) (3).pdf

PDF 5 MB Posted Apr 7, 2025

Attached to: Sewer Cleaning Year 2 City of Mount Vernon -Outfalls 15, 30, 31, 43, 48, 53 and 34
Solicitation number: Contract NO 3062025
Issued by: Westchester County, New York

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Written by GovTribe AI · Apr 10, 2025

This is a bid document for the City of Mount Vernon, New York, for a Year 2 Sewer System Cleaning and Investigation project (Contract No. 3062025). The project involves cleaning and CCTV inspection of approximately 200,000 linear feet of sanitary and storm sewers across Outfall Areas 15, 30, 31, 43, 48, 53, and 34, with additional follow-up CCTV inspections, smoke testing, and dye testing as part of an illicit discharge detection and elimination program. Bids are due on Monday, April 28, 2025, at 12:00 pm local time, with public bid opening on Tuesday, April 29, 2025, at 4:00 pm. The contract has a duration of 1 year with an option to extend for an additional year, and is being completed to comply with a consent order.

The project is partially funded by the New York State Department of Environmental Conservation (NYSDEC) Water Quality Improvement Program Grant, which includes Minority/Women Business Enterprise goals. The bid is structured as a unit price contract, with specific line items for light hydraulic cleaning of different pipe sizes. The City is exempt from New York state sales and use taxes on materials and equipment to be incorporated into the work. Bidders are required to submit various attachments including qualifications statements, proposed subcontractor lists, evidence of business authority, contractor's license, non-collusion affidavits, and other supporting documentation. The project emphasizes expedited delivery of videos and CCTV reports, with stipulated and special damages included for failure to meet the schedule.

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Mount Vernon Department of Public Works

1 Roosevelt Square N # 108, Mount Vernon, New York, 10550

Set No. _______

Project Manual Volume 1 of 1

City of Mount Vernon

YEAR 2 – SEWER SYSTEM

CLEANING AND INVESTIGATION

(Outfall 15, 30, 31, 43, 48, 53, and 34 Drainage Areas)

Contract No. 3062025

MARCH 2025

Prepared By:

Arcadis of New York, Inc.

646 Plank Road, Suite 100 Clifton Park, New York 12065 518-250-7300

30108806

00 01 07-1 Mount Vernon

City of Mount Vernon

Mount Vernon, New York

YEAR 2 – SEWER SYSTEM CLEANING AND INVESTIGATION

(Outfall 15,30,31,43,48, 53, and 34 drainage areas)

Contract No. 3062025

ENGINEER: Arcadis of New York, Inc

646 Plank Road, Suite 100

Clifton Park, New York 12065, 518-250-7300

Kevin C. Hogan, PE License No. 082951

The seal and signature to the left applies to the following Specifications Divisions and Sections of this Project Manual:

Division 1-Division 40

Engineer’s seal and signature does not apply to the documents that comprise Division 00, Bidding and Contracting Requirements.

It is a violation of applicable laws and regulations governing professional licensing and registration for any person, unless acting under the direction of the licensed and registered design professional(s) indicated above, to alter in any way the Specifications in this Project Manual.

00 01 10-1 Mount Vernon

TABLE OF CONTENTS

Document or Section Initial Number Name or Description Page

DIVISION 00 – BIDDING AND CONTRACTING REQUIREMENTS

INTRODUCTORY INFORMATION

00 00 01 Project Title Page ........................................................................ 00 01 00-1 00 01 07 Seals and Certifications………………………………………….00 01 07-1 00 01 10 Table of Contents ........................................................................ 00 01 10-1

BIDDING REQUIREMENTS

00 11 13 Advertisements for Bids .............................................................. 00 11 13-1 00 21 13 Instructions to Bidders ................................................................. 00 21 13-1 00 41 13 Bid Form ..................................................................................... 00 41 13-1 00 43 13 Bid Bond (Penal Sum Form)........................................................ 00 43 13-1 00 45 13 Qualifications Statement .............................................................. 00 45 13-1 00 45 19 Non-collusion Affidavit ............................................................... 00 45 19-1 00 45 20 Affidavit – Workers’ Compensation ............................................ 00 45 20-1 00 45 21 Iranian Energy sector Divestment ................................................ 00 45 21-1

CONTRACTING REQUIREMENTS

00 52 13 Agreement ................................................................................... 00 52 13-1 00 61 13 Performance Bond Form .............................................................. 00 61 13-1 00 61 16 Payment Bond Form .................................................................... 00 61 16-1 00 72 13 General Conditions ..................................................................... 00 72 13-1 00 73 01 Supplementary Conditions .......................................................... 00 73 01-1 00 73 46 Wage Determination Schedule .................................................... 00 73 46-1 00 73 73 Statutory and Funding Requirements................................................ 73 73-1

SPECIFICATIONS

DIVISION 01 – GENERAL REQUIREMENTS

01 11 13 Summary of Work ....................................................................... 01 11 13-1 01 22 13 Measurement and Payment ......................................................... 01 22 13-1 01 31 19.23 Progress Meetings ................................................................... 01 31 19.23-1 01 33 00 Submittal Procedures .................................................................. 01 33 00-1 01 41 28 Confined Space Entry Permit ...................................................... 01 41 28-1

00 01 10-2 Mount Vernon

01 51 41 Temporary Pumping .................................................................... 01 51 41-1 01 55 26 Maintenance and Protection of Traffic ........................................ 01 55 26-1 01 78 39 Project Record Documents .......................................................... 01 78 39-1

DIVISION 02 – EXISTING CONDITIONS – (NOT USED)

DIVISION 03 – CONCRETE – (NOT USED)

DIVISION 04 – MASONRY – (NOT USED)

DIVISION 06 – WOOD, PLASTICS AND COMPOSITES – (NOT USED)

DIVISION 07 – THERMAL AND MOISTURE PROTECTION – (NOT USED)

DIVISION 08 – OPENINGS – (NOT USED)

DIVISION 09 – FINISHES – (NOT USED)

DIVISION 10 – SPECIALTIES – (NOT USED)

DIVISION 11 – EQUIPMENT – (NOT USED)

DIVISION 12 – FURNISHINGS – (NOT USED)

DIVISION 13 – SPECIAL CONSTRUCTION – (NOT USED)

DIVISION 14 – CONVEYING EQUIPMENT – (NOT USED)

DIVISION 21 – FIRE SUPPRESSION – (NOT USED)

DIVISION 22 – PLUMBING – (NOT USED)

DIVISION 23 – HEATING, VENTILATING AND AIR CONDITIONING – (NOT

USED)

DIVISION 25 – INTEGRATED AUTOMATION – (NOT USED)

DIVISION 26 – ELECTRICAL – (NOT USED)

DIVISION 27 – COMMUNICATIONS – (NOT USED)

DIVISION 28 – ELECTRONIC SAFETY AND SECURITY – (NOT USED)

DIVISION 31 – EARTHWORKS– (NOT USED)

DIVISION 32 – EXTERIOR IMPROVEMENTS– (NOT USED)

00 01 10-3 Mount Vernon

DIVISION 33 – UTILITIES

33 01 30.16 Television Inspection of Sewers ............................................. 33 01 30.11-1 33 01 30.41 Cleaning of Sewers ................................................................. 33 01 30.41-1

DIVISION 34 – TRANSPORTATION – (NOT USED)

DIVISION 35 – WATERWAY AND MARINE – (NOT USED)

DIVISION 40 – PROCESS INTEGRATION– (NOT USED)

DIVISION 41 – MATERIAL PROCESSING AND HANDLING EQUIPMENT – (NOT

USED)

DIVISION 42 – PROCESS HEATING, COOLING, AND DRYING EQUIPMENT –

(NOT USED)

DIVISION 43 – PROCESS GAS AND LIQUID HANDLING, PURIFICATION, AND

STORAGE EQUIPMENT – (NOT USED)

DIVISION 44 – POLLUTION CONTROL EQUIPMENT – (NOT USED)

DIVISION 45 – INDUSTRY-SPECIFIC MANUFACTURING EQUIPMENT – (NOT

USED)

DIVISION 46 – WATER AND WASTEWATER EQUIPMENT – (NOT USED)

DIVISION 48 – ELECTRICAL POWER GENERATION – (NOT USED)

+ + END OF TABLE OF CONTENTS + +

00 01 10-4 Mount Vernon

THIS PAGE INTENTIONALLY LEFT BLANK

00 11 13, Advertisement for Bids EJCDC® C-111, Advertisement for Bids for Construction Contract.

City of Mount Vernon Mount Vernon, New York

YEAR 2 – SEWER SYSTEM CLEANING AND INVESTIGATION

(Outfall 15, 30, 31, 43, 48, 53, and 34 Drainage Areas)

General Notice

City of Mount Vernon (Owner) is requesting Bids for the construction of the following Project:

YEAR 2 – SEWER SYSTEM CLEANING AND INVESTIGATION

(Outfall 15, 30, 31, 43, 48, 53, and 34 Drainage Areas)

Contract No. 3062025

Bids for the construction of the Project will be received at the City of Mount Vernon, Office of the City Clerk, located at Room 104, One Roosevelt Square N, Mt Vernon, NY 10550, until Monday April 28, 2025 at 12:00 pm local time. Bids received will be publicly opened and read aloud at the Board of Estimate and Contract Meeting on Tuesday April 29, 2025 at 4 o’clock p.m. in the Mayor’s Conference Room at , 1 Roosevelt Square N, Mt Vernon, NY 10550.

The Project includes the following Work:

Sewer cleaning and CCTV inspection of approximately 200,000 linear feet of sanitary and storm sewers.

Work also follow-up CCTV inspections, smoke testing, and dye testing as part of an illicit discharge detection and elimination program.

Obtaining the Bidding Documents https://www.BidNetDirect.com/new-york/cmvny

The Contract will have a duration of 1 year with an option to extend the contract for an additional year.

This work is being completed to comply with a consent order. Stipulated damages and special damages will be included in this contract for failure in meeting the schedule. Expedited delivery of videos and CCTV reports requirement provided in Section 33 01 30.16 Television Inspection of Sewers. This project will be partially funded by NYSDEC Water Quality Improvement Program Grant, so there are Minority/ Women Business Enterprise goals.

Information and Bidding Documents for the Project become available to the public on 04/03/2025, and can be found at the following designated website:

Bids are requested for the following Contract: Year 2 ‐ Sewer System Cleaning and Investigation/3062025

Bidding Documents may be downloaded from the designated website. Prospective Bidders are urged to register with the designated website as a plan holder, even if Bidding Documents are obtained from a plan room or source other than the designated website in either electronic or paper format. The designated website will be updated periodically with addenda, lists of registered plan holders, reports, and other information relevant to submitting a Bid for the Project. All official notifications, addenda, and https://www.bidnetdirect.com/new-york/cmvny

00 11 13, Advertisement for Bids EJCDC® C-111, Advertisement for Bids for Construction Contract.

other Bidding Documents will be offered only through the designated website. Neither Owner nor Engineer will be responsible for Bidding Documents, including addenda, if any, obtained from sources other than the designated website.

Statutory Requirements

Laws, regulations and outside funding requirements, if any, will be referenced in the Instructions to Bidders (ITB) and the text of each will be attached to Section 00 73 73 which will be a Contract Document.

Instructions to Bidders.

For all further requirements regarding bid submittal, qualifications, procedures, and contract award, refer to the Instructions to Bidders that are included in the Bidding Documents.

OWNER reserves the right to reject any and all Bids, to waive any and all informalities and the right to disregard all nonconforming, non-responsive, or Conditional Bids

This Advertisement is issued by:

Owner: City of Mount Vernon By: Gimeno Simmonds Title: Purchasing Manager Date: 3/31/2025

00 21 13, Instructions to Bidders EJCDC® C-200, Instructions to Bidders for Construction Contract.

INSTRUCTIONS TO BIDDERS

City of Mount Vernon Department of Public Works City of Mount Vernon, New York

On-Call Sewer System Rehabilitation

TABLE OF CONTENTS

Page

Article 1— Defined Terms

Article 2— Bidding Documents

Article 3— Qualifications of Bidders

Article 4— Pre-Bid Conference

Article 5— Site and Other Areas; Existing Site Conditions; Examination of Site; Owner’s Safety Program;

Other Work at the Site

Article 6— Bidder’s Representations and Certifications

Article 7— Interpretations and Addenda

Article 8— Bid Security

Article 9— Contract Times

Article 10— Substitute and “Or Equal” Items

Article 11— Subcontractors, Suppliers, and Others

Article 12— Preparation of Bid

Article 13— Basis of Bid

Article 14— Submittal of Bid

Article 15— Modification and Withdrawal of Bid

Article 16— Opening of Bids

Article 17— Bids to Remain Subject to Acceptance

Article 18— Evaluation of Bids and Award of Contract

Article 19— Bonds and Insurance

Article 20— Signing of Agreement

Article 21— Statutory and Funding-Financing Requirements

Article 22— Sales and Use Taxes

Article 23— Contracts to Be Assigned

ARTICLE 1—DEFINED TERMS

1.01 Terms used in these Instructions to Bidders have the meanings indicated in the General Conditions and Supplementary Conditions. Additional terms used in these Instructions to Bidders have the meanings indicated below:

A. Issuing Office—The office from which the Bidding Documents are to be issued, and which registers plan holders.

ARTICLE 2—BIDDING DOCUMENTS

2.01 Bidder shall obtain a complete set of Bidding Requirements and proposed Contract Documents (together, the Bidding Documents). See the Agreement for a list of the Contract Documents. It is Bidder’s responsibility to determine that it is using a complete set of documents in the preparation of a Bid. Bidder assumes sole responsibility for errors or misinterpretations resulting from the use of incomplete documents, by Bidder itself or by its prospective Subcontractors and Suppliers.

2.02 Bidding Documents are made available for the sole purpose of obtaining Bids for completion of the Project and permission to download or distribution of the Bidding Documents does not confer a license or grant permission or authorization for any other use. Authorization to download documents, or other distribution, includes the right for plan holders to print documents solely for their use, and the use of their prospective Subcontractors and Suppliers, provided the plan holder pays all costs associated with printing or reproduction. Printed documents may not be re-sold under any circumstances.

2.03 Owner has established a Bidding Documents Website as indicated in the Advertisement or invitation to bid. Owner recommends that Bidder register as a plan holder with the Issuing Office at such website and obtain a complete set of the Bidding Documents from such website. Bidders may rely that sets of Bidding Documents obtained from the Bidding Documents Website are complete, unless an omission is blatant. Registered plan holders will receive Addenda issued by Owner.

2.04 Electronic Documents

A. When the Bidding Requirements indicate that electronic (digital) copies of the Bidding Documents are available, such documents will be made available to the Bidders as Electronic Documents in the manner specified.

1. Bidding Documents will be provided in Adobe PDF (Portable Document Format) (.pdf) that is readable by Adobe Acrobat Reader Version 22 or later. It is the intent of the Engineer and Owner that such Electronic Documents are to be exactly representative of the paper copies of the documents. However, because the Owner and Engineer cannot totally control the transmission and receipt of Electronic Documents nor the Contractor’s means of reproduction of such documents, the Owner and Engineer cannot and do not guarantee that Electronic Documents and reproductions prepared from those versions are identical in every manner to the paper copies.

B. Unless otherwise stated in the Bidding Documents, the Bidder may use and rely upon complete sets of Electronic Documents of the Bidding Documents, described in

Paragraph 2.04.A above. However, Bidder assumes all risks associated with differences arising from transmission/receipt of Electronic Documents versions of Bidding Documents and reproductions prepared from those versions and, further, assumes all risks, costs, and responsibility associated with use of the Electronic Documents versions to derive information that is not explicitly contained in printed paper versions of the documents, and for Bidder’s reliance upon such derived information.

ARTICLE 3—QUALIFICATIONS OF BIDDERS

3.01 Bidder is to submit the following information with its Bid to demonstrate Bidder’s qualifications to perform the Work: (Complete the Qualifications Statement included in the Bidding Documents.)

A. Written evidence establishing its qualifications such as financial data, previous experience, and present commitments.

B. A written statement that Bidder is authorized to do business in the state where the Project is located, or a written certification that Bidder will obtain such authority prior to the Effective Date of the Contract.

C. Bidder’s state or other contractor license number, if applicable.

D. Subcontractor and Supplier qualification information.

E. Other required information regarding qualifications.

3.02 A Bidder’s failure to submit required qualification information within the times indicated may disqualify Bidder from receiving an award of the Contract.

3.03 No requirement in this Article 3 to submit information will prejudice the right of Owner to seek additional pertinent information regarding Bidder’s qualifications.

ARTICLE 4—PRE-BID CONFERENCE

4.01 A pre-bid conference will not be held for this Project.

ARTICLE 5—SITE AND OTHER AREAS; EXISTING SITE CONDITIONS; EXAMINATION OF SITE; OWNER’S

SAFETY PROGRAM; OTHER WORK AT THE SITE

5.01 Site and Other Areas

A. The Site is identified in the Bidding Documents. By definition, the Site includes rights-of-way, easements, and other lands furnished by Owner for the use of the Contractor. Any additional lands required for temporary construction facilities, construction equipment, or storage of materials and equipment, and any access needed for such additional lands, are to be obtained and paid for by Contractor.

5.02 Existing Site Conditions

A. Subsurface and Physical Conditions; Hazardous Environmental Conditions -

1. The Supplementary Conditions identify the following regarding existing conditions at or adjacent to the Site:

a. Those reports of explorations and tests of subsurface conditions at or adjacent to the Site that contain Technical Data.

b. Those drawings known to Owner of existing physical conditions at or adjacent to the Site, including those drawings depicting existing surface or subsurface structures at or adjacent to the Site (except Underground Facilities), that contain Technical Data.

c. Reports and drawings known to Owner relating to Hazardous Environmental Conditions that have been identified at or adjacent to the Site.

d. Technical Data contained in such reports and drawings.

2. Owner will make copies of reports and drawings referenced above available to any Bidder on request. These reports and drawings are not part of the Contract Documents, but the Technical Data contained therein upon whose accuracy Bidder is entitled to rely, as provided in the General Conditions, has been identified and established in the Supplementary Conditions. Bidder is responsible for any interpretation or conclusion Bidder draws from any Technical Data or any other data, interpretations, opinions, or information contained in such reports or shown or indicated in such drawings.

3. If the Supplementary Conditions do not identify Technical Data, the default definition of Technical Data set forth in Article 1 of the General Conditions will apply.

B. Underground Facilities: Underground Facilities are shown or indicated on the Drawings attached to each Task Order, pursuant to Paragraph 5.05 of the General Conditions, and not in the drawings referred to in Paragraph 5.02.A of these Instructions to Bidders. Information and data regarding the presence or location of Underground Facilities are not intended to be categorized, identified, or defined as Technical Data.

5.03 Other Site-related Documents

A. In addition to the documents regarding existing Site conditions referred to in Paragraph 5.02.A, the following other documents relating to conditions at or adjacent to the Site are known to Owner and made available to Bidders for reference:

1. Figure 1 – This figure is being provided as a general overview of the sewer system.

Enlarged maps will be available after contract award in GIS and PDF format. Please note, the GIS is currently not complete but there are as-built drawings in PDF format.

Owner will make copies of these other Site-related documents available to any Bidder on request.

B. Owner has not verified the contents of these other Site-related documents, and Bidder may not rely on the accuracy of any data or information in such documents. Bidder is responsible for any interpretation or conclusion Bidder draws from the other Site-related documents.

C. The other Site-related documents are not part of the Contract Documents.

D. Bidders are encouraged to review the other Site-related documents, but Bidders will not be held accountable for any data or information in such documents. The requirement to review and take responsibility for documentary Site information is limited to information in (1) the Contract Documents and (2) the Technical Data.

5.04 Owner’s Safety Program

A. Site visits and work at the Site may be governed by an Owner safety program. If an Owner safety program exists, it will be noted in the Supplementary Conditions.

5.05 Other Work at the Site

A. Reference is made to Article 8 of the Supplementary Conditions for the identification of the general nature of other work of which Owner is aware (if any) that is to be performed at the Site by Owner or others (such as utilities and other prime contractors) and relates to the Work contemplated by these Bidding Documents. If Owner is party to a written contract for such other work, then on request, Owner will provide to each Bidder access to examine such contracts (other than portions thereof related to price and other confidential matters), if any.

ARTICLE 6—BIDDER’S REPRESENTATIONS AND CERTIFICATIONS

6.01 Express Representations and Certifications in Bid Form, Agreement

A. The Bid Form that each Bidder will submit contains express representations regarding the Bidder’s examination of Project documentation, and preparation of the Bid, and certifications regarding lack of collusion or fraud in connection with the Bid. Bidder should review these representations and certifications and assure that Bidder can make the representations and certifications in good faith, before executing and submitting its Bid.

B. If Bidder is awarded the Contract, Bidder (as Contractor) will make similar express representations and certifications when it executes the Agreement.

ARTICLE 7—INTERPRETATIONS AND ADDENDA

7.01 Owner on its own initiative may issue Addenda to clarify, correct, supplement, or change the Bidding Documents.

7.02 Bidder shall submit all questions about the meaning or intent of the Bidding Documents to Engineer in writing. Contact information and submittal procedures for such questions are as follows:

A. Submit all questions about the meaning or intent of the Bidding Documents to Engineer electronically in writing to gsimmonds@cmvny.com. To receive consideration, questions must be received by Engineer no later than 12:00 P.M. local time, Tuesday April 22, 2025 unless longer period is indicated elsewhere in these Instructions to Bidders for certain types of requests, such as regarding substitutes and “or-equals” (when allowed during bidding).

7.03 Interpretations or clarifications considered necessary by Engineer in response to such questions will be issued by Addenda delivered to all registered plan holders. Questions received less than seven days prior to the date for opening of Bids may not be answered.

7.04 Only responses set forth in an Addendum will be binding. Oral and other interpretations or clarifications will be without legal effect. Responses to questions are not part of the Contract mailto:gsimmonds@cmvny.com

Documents unless set forth in an Addendum that expressly modifies or supplements the Contract Documents.

ARTICLE 8—BID SECURITY

8.01 No Bid security for this project.

ARTICLE 9—CONTRACT TIMES

9.01 The number of days within which, or the dates by which, the Work is to be (a) substantially completed and (b) ready for final payment, and (c) Milestones (if any) are to be achieved, are set forth in the Agreement.

9.02 Provisions for liquidated damages, if any, for failure to timely attain Substantial Completion, or completion of the Work in readiness for final payment, are set forth in the Agreement.

ARTICLE 10—SUBSTITUTE AND “OR EQUAL” ITEMS

10.01 The Contract for the Work, as awarded, will be on the basis of materials and equipment specified or described in the Bidding Documents without consideration during the bidding and Contract award process of possible substitute or “or-equal” items. In cases in which the Contract allows the Contractor to request that Engineer authorize the use of a substitute or “or-equal” item of material or equipment, application for such acceptance may not be made to and will not be considered by Engineer until after the Effective Date of the Contract.

10.02 All prices that Bidder sets forth in its Bid will be based on the presumption that the Contractor will furnish the materials and equipment specified or described in the Bidding Documents, as supplemented by Addenda. Any assumptions regarding the possibility of post-Bid approvals of “or-equal” or substitution requests are made at Bidder’s sole risk.

ARTICLE 11—SUBCONTRACTORS, SUPPLIERS, AND OTHERS

11.01 A Bidder must be prepared to retain specific Subcontractors and Suppliers for the performance of the Work if required to do so by the Bidding Documents or in the Specifications. If a prospective Bidder objects to retaining any such Subcontractor or Supplier and the concern is not relieved by an Addendum, then the prospective Bidder should refrain from submitting a Bid.

11.02 The apparent Successful Bidder, and any other Bidder so requested, must submit to Owner a list of the Subcontractors or Suppliers proposed for the Work within five days after Bid opening:

11.03 If requested by Owner, such list must be accompanied by an experience statement with pertinent information regarding similar projects and other evidence of qualification for each such Subcontractor or Supplier. If Owner or Engineer, after due investigation, has reasonable objection to any proposed Subcontractor or Supplier, Owner may, before the Notice of Award is given, request apparent Successful Bidder to submit an acceptable substitute, in which case apparent Successful Bidder will submit a substitute, Bidder’s Bid price will be increased (or decreased) by

the difference in cost occasioned by such substitution, and Owner may consider such price adjustment in evaluating Bids and making the Contract award.

11.04 If apparent Successful Bidder declines to make any such substitution, Owner may award the Contract to the next lowest Bidder that proposes to use acceptable Subcontractors and Suppliers.

Any Subcontractor or Supplier, so listed and against which Owner or Engineer makes no written objection prior to the giving of the Notice of Award will be deemed acceptable to Owner and Engineer subject to subsequent revocation of such acceptance as provided in Paragraph 7.07 of the General Conditions.

ARTICLE 12—PREPARATION OF BID

12.01 The Bid Form is included with the Bidding Documents.

A. All blanks on the Bid Form must be completed in ink and the Bid Form signed in ink. Erasures or alterations must be initialed in ink by the person signing the Bid Form. A Bid price must be indicated for each section, Bid item, alternate, adjustment unit price item, and unit price item listed therein.

B. If the Bid Form expressly indicates that submitting pricing on a specific alternate item is optional, and Bidder elects to not furnish pricing for such optional alternate item, then Bidder may enter the words “No Bid” or “Not Applicable.”

12.02 If Bidder has obtained the Bidding Documents as Electronic Documents, then Bidder shall prepare its Bid on a paper copy of the Bid Form printed from the Electronic Documents version of the Bidding Documents. The printed copy of the Bid Form must be clearly legible, printed on 8½ inch by 11-inch paper and as closely identical in appearance to the Electronic Document version of the Bid Form as may be practical. The Owner reserves the right to accept Bid Forms which nominally vary in appearance from the original paper version of the Bid Form, providing that all required information and submittals are included with the Bid.

12.03 A Bid by a corporation must be executed in the corporate name by a corporate officer (whose title must appear under the signature), accompanied by evidence of authority to sign. The corporate address and state of incorporation must be shown.

12.04 A Bid by a partnership must be executed in the partnership name and signed by a partner (whose title must appear under the signature), accompanied by evidence of authority to sign. The official address of the partnership must be shown.

12.05 A Bid by a limited liability company must be executed in the name of the firm by a member or other authorized person and accompanied by evidence of authority to sign. The state of formation of the firm and the official address of the firm must be shown.

12.06 A Bid by an individual must show the Bidder’s name and official address.

12.07 A Bid by a joint venture must be executed by an authorized representative of each joint venturer in the manner indicated on the Bid Form. The joint venture must have been formally established prior to submittal of a Bid, and the official address of the joint venture must be shown.

12.08 All names must be printed in ink below the signatures.

12.09 The Bid must contain an acknowledgment of receipt of all Addenda, the numbers of which must be filled in on the Bid Form.

12.10 Postal and e-mail addresses and telephone number for communications regarding the Bid must be shown.

12.11 The Bid must contain evidence of Bidder’s authority to do business in the state where the Project is located, or Bidder must certify in writing that it will obtain such authority within the time for acceptance of Bids and attach such certification to the Bid.

12.12 If Bidder is required to be licensed to submit a Bid or perform the Work in the state where the Project is located, the Bid must contain evidence of Bidder’s licensure, or Bidder must certify in writing that it will obtain such licensure within the time for acceptance of Bids and attach such certification to the Bid. Bidder’s state contractor license number, if any, must also be shown on the Bid Form.

12.13 Required attachments to the Bid are indicated at Article 2 of the Bid Form. Each document shall be properly completed and executed in the manner described in this Article 12 of the Instructions to Bidders unless another manner is indicated.

ARTICLE 13—BASIS OF BID

13.01 Unit Price

A. Bidders must submit a Bid on a unit price basis for each item of Work listed in the unit price section of the Bid Form.

B. The “Bid Price” (sometimes referred to as the extended price) for each unit price Bid item will be the product of the “Estimated Quantity”, which Owner or its representative has set forth in the Bid Form, for the item and the corresponding “Bid Unit Price” offered by the Bidder. The total of all unit price Bid items will be the sum of these “Bid Prices”; such total will be used by Owner for Bid comparison purposes. The final quantities and Contract Price will be determined in accordance with Paragraph 13.03 of the General Conditions.

C. Discrepancies between the multiplication of units of Work and unit prices will be resolved in favor of the unit prices. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum.

ARTICLE 14—SUBMITTAL OF BID

14.01 The Bidding Documents include one separate unbound copy of the Bid Form, and, if required, the Bid Bond Form. The unbound copy of the Bid Form is to be completed and submitted with the Bid security and the other documents required to be submitted under the terms of Article 2 of the Bid Form.

14.02 A Bid must be received no later than the date and time prescribed and at the place indicated in the Advertisement or invitation to bid and must be enclosed in a plainly marked package with the Project title, and, if applicable, the designated portion of the Project for which the Bid is submitted, the name and address of Bidder, and must be accompanied by the Bid security and other required documents. If a Bid is sent by mail or other delivery system, the sealed envelope containing the Bid must be enclosed in a separate package plainly marked on the outside with the name and address of the persons submitting the proposal and the notation “BID ENCLOSED-

YEAR 2 - SEWER SYSTEM CLEANING AND INVESTIGATION.” A mailed Bid must be addressed to the location designated in the Advertisement.

14.03 Bids received after the date and time prescribed for the opening of bids, or not submitted at the correct location or in the designated manner, will not be accepted and will be returned to the Bidder unopened.

ARTICLE 15—MODIFICATION AND WITHDRAWAL OF BID

15.01 An unopened Bid may be withdrawn by an appropriate document duly executed in the same manner that a Bid must be executed and delivered to the place where Bids are to be submitted prior to the date and time for the opening of Bids. Upon receipt of such notice, the unopened Bid will be returned to the Bidder.

15.02 If a Bidder wishes to modify its Bid prior to Bid opening, Bidder must withdraw its initial Bid in the manner specified in Paragraph 15.01 and submit a new Bid prior to the date and time for the opening of Bids.

15.03 If within 24 hours after Bids are opened any Bidder files a duly signed written notice with Owner and promptly thereafter demonstrates to the reasonable satisfaction of Owner that there was a material and substantial mistake in the preparation of its Bid, the Bidder may withdraw its Bid, and the Bid security will be returned.

ARTICLE 16—OPENING OF BIDS

16.01 Bids will be opened at the time and place indicated in the advertisement or invitation to bid and, unless obviously non-responsive, read aloud publicly. An abstract of the amounts of the base Bids and major alternates, if any, will be made available to Bidders after the opening of Bids.

ARTICLE 17—BIDS TO REMAIN SUBJECT TO ACCEPTANCE

17.01 All Bids will remain subject to acceptance for the period of time stated in the Bid Form, but Owner may, in its sole discretion, release any Bid and return the Bid security prior to the end of this period.

ARTICLE 18—EVALUATION OF BIDS AND AWARD OF CONTRACT

18.01 Owner reserves the right to reject any or all Bids, including without limitation, nonconforming, nonresponsive, unbalanced, or conditional Bids. Owner also reserves the right to waive all minor Bid informalities not involving price, time, or changes in the Work.

18.02 Owner will reject the Bid of any Bidder that Owner finds, after reasonable inquiry and evaluation, to not be responsible.

18.03 If Bidder purports to add terms or conditions to its Bid, takes exception to any provision of the Bidding Documents, or attempts to alter the contents of the Contract Documents for purposes of

the Bid, whether in the Bid itself or in a separate communication to Owner or Engineer, then Owner will reject the Bid as nonresponsive.

18.04 If Owner awards the contract for the Work, such award will be to the responsible Bidder submitting the lowest responsive Bid.

18.05 Evaluation of Bids

A. In evaluating Bids, Owner will consider whether the Bids comply with the prescribed requirements, and such alternates, unit prices, and other data, as may be requested in the Bid Form or prior to the Notice of Award.

B. For the determination of the apparent low Bidder when unit price bids are submitted, Bids will be compared on the basis of the total of the products of the estimated quantity of each item and unit price Bid for that item, together with any lump sum items.

18.06 In evaluating whether a Bidder is responsible, Owner will consider the qualifications of the Bidder and may consider the qualifications and experience of Subcontractors and Suppliers proposed for those portions of the Work for which the identity of Subcontractors and Suppliers must be submitted as provided in the Bidding Documents.

18.07 Owner may conduct such investigations as Owner deems necessary to establish the responsibility, qualifications, and financial ability of Bidders and any proposed Subcontractors or Suppliers.

ARTICLE 19—BONDS AND INSURANCE

19.01 Article 6 of the General Conditions, as may be modified by the Supplementary Conditions, sets forth Owner’s requirements as to performance and payment bonds, other required bonds (if any), and insurance. When the Successful Bidder delivers the executed Agreement to Owner, it must be accompanied by required bonds and insurance documentation.

ARTICLE 20—SIGNING OF AGREEMENT

20.01 When Owner issues a Notice of Award to the Successful Bidder, it will be accompanied by the unexecuted counterparts of the Agreement along with the other Contract Documents as identified in the Agreement. Within 15 days thereafter, Successful Bidder must execute and deliver the required number of counterparts of the Agreement and any bonds and insurance documentation required to be delivered by the Contract Documents to Owner. Within 10 days thereafter, Owner will deliver one fully executed counterpart of the Agreement to Successful

Bidder, together with printed and electronic copies of the Contract Documents as stated in Paragraph 2.02 of the General Conditions.

ARTICLE 21—STATUTORY AND FUNDING-FINANCING REQUIREMENTS

21.01 Document 00 73 73, Statutory and Funding-Financing Agency Requirements, includes statutory requirements or the requirements of funding or financing entities, such as grants and long-term financing.

21.02 The Bid Form contains statutory requirements or the requirements of funding or financing entities, such as grants and loan programs that must be submitted with the Bid.

ARTICLE 22—SALES AND USE TAXES

22.01 Owner is exempt from New York state sales and use taxes on materials and equipment to be incorporated in the Work. Said taxes must not be included in the Bid. Refer to Paragraph SC-7.10 of the Supplementary Conditions for additional information.

ARTICLE 23—CONTRACTS TO BE ASSIGNED (NOT USED)

ARTICLE 24—ADDITIONAL REQUIREMENTS

24.01 State Wage Rate Schedules are included in the Supplementary Conditions. It is further stipulated that laborers, workers, and mechanics employed on the work done in the performance of said contract shall be paid not less than the highest rate of wages listed thereon for the trade of each occupation of such laborer, etc., and also provided with each supplement listed on tis schedule for such trade or occupation at not less than the amount so listed.

24.02 The Contractor must comply with all current New York State Department of Conservation Water Quality Improvement Program grant requirements.

++END OF INSTRUCTIONS TO BIDDER++

15A

15B

21B

54A

56A

29A

20A 17A

12A

58A

29B

0 1,000 2,000

Feet

GRAPHIC SCALE

March 2025 3062025

CITY OF MOUNT VERNON, NEW YORK

YEAR 2 – SEWER SYSTEM CLEANING AND INVESTIGATION

(Outfall 15,30,31,43,48, 53, and 34 drainage areas)

FIGURE

City: Div/Group: Created By: Last Saved By: LJohns Project (Project #) C:\Users\LJohns\OneDrive - ARCADIS\Project Documents - 30108806 - Mt. Vernon_ Inflow and Infiltration\6.0 - GIS shp and PDF\Year 2 Inspection Maps\Year 2 Inspection Maps.aprx 3/7/2025 2:47 PM

Legend

Year 2 - Sanitary Sewer to be Inspected

Year 2 - Storm Sewer to be Inspected

Sanitary Sewer

Storm Sewer

Year 2 Outfall Areas

Outfall Area

Mount Vernon Boundary file:C:/Users/LJohns/OneDrive

00 41 13, Bid Form EJCDC® C-410, Bid Form for Construction Contract.

CITY OF MOUNT VERNON

MOUNT VERNON, NEW YORK

YEAR 2 – SEWER SYSTEM CLEANING AND INVESTIGATION

(Outfall 15, 30, 31, 43, 48, 53, and 34 Drainage Areas) Contract No. 3062025

BID FORM

The terms used in this Bid with initial capital letters have the meanings stated in the Instructions to Bidders, the General Conditions, and the Supplementary Conditions.

ARTICLE 1—OWNER AND BIDDER

1.01 This Bid is submitted to:

Office of the City Clerk City Hall Room 104 One Roosevelt Square Mount Vernon, New York 10550

1.02 The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement with Owner in the form included in the Bidding Documents to perform all Work as specified or indicated in the Bidding Documents for the prices and within the times indicated in this Bid and in accordance with the other terms and conditions of the Bidding Documents.

ARTICLE 2—ATTACHMENTS TO THIS BID

2.01 The following documents are submitted with and made a condition of this Bid:

A. Qualifications Statement;

B. List of Proposed Subcontractors;

C. Evidence of authority to do business in the state of the Project; or a written covenant to obtain such authority within the time for acceptance of Bids;

D. Contractor’s license number as evidence of Bidder’s State Contractor’s License or a covenant by Bidder to obtain said license within the time for acceptance of Bids;

E. Affidavit of Non-Collusion;

F. Required Bidder Qualification Statement with supporting data; and

G. Affidavit of Worker’s Compensation

H. Iranian Energy Sector Divestment Form

ARTICLE 3—BASIS OF BID—LUMP SUM BID AND UNIT PRICES

3.01 Unit Price Bids

A. Bidder will perform the following Work at the indicated unit prices:

Item No.

Description Unit Estimated Quantity

Bid Unit Price Bid Amount

1A Light Hydraulic Cleaning, 18-inch Sewer Pipe or Smaller

LFT

73,000

1B Light Hydraulic Cleaning, > 18-inch Pipe, <= 36-inch Pipe

LFT

16,000

1C Light Hydraulic Cleaning, > 36-inch Pipe, <= 96-inch Pipe

LFT

11,000

1D Heavy Hydraulic Cleaning, 18-inch Sewer Pipe or Smaller

LFT

73,000

1E Heavy Hydraulic Cleaning, > 18-inch Pipe, <= 36-inch Pipe

LFT

16,000

1F Heavy Hydraulic Cleaning, > 36-inch Pipe, <= 96-inch Pipe

LFT

11,000

2 Television Inspection of Sewer Pipe LFT 200,000 $ $

3 Follow-up Illicit Discharge Cleaning and CCTV Inspection

HR 80

4 Smoke Testing HR 40

5 Maintenance and Protection of Traffic

LS 1

6 Hydrant Use Permit Allowance FLS 1 $6,000 $6,000

7 Disposal of Storm and Sanitary Sewer Debris Allowance

FLS 1 $50,000 $50,000

8 Police for Traffic Control Allowance FLS 1 $50,000 $50,000

9 Contingency Allowance FLS 1 $100,000 $100,000 Total of All Unit Price Bid Items $

B. Bidder acknowledges that:

1. each Bid Unit Price includes an amount considered by Bidder to be adequate to cover Contractor’s overhead and profit for each separately identified item, and

2. estimated quantities are not guaranteed, and are solely for the purpose of comparison of Bids, and final payment for all Unit Price Work will be based on actual quantities, determined as provided in the Contract Documents.

3.02 Total Bid Price (Lump Sum and Unit Prices)

Total Bid Price (Total of all Lump Sum and Unit Price Bids) $

ARTICLE 4—TIME OF COMPLETION

4.01 Bidder agrees that the Work will be substantially complete and will be completed and ready for final payment in accordance with Paragraph 15.06 of the General Conditions on or before the dates or within the number of calendar days indicated in the Agreement.

4.02 Bidder accepts the provisions of the Agreement as to liquidated damages.

ARTICLE 5—BIDDER’S ACKNOWLEDGEMENTS: ACCEPTANCE PERIOD, INSTRUCTIONS, AND RECEIPT OF

ADDENDA

5.01 Bid Acceptance Period

A. This Bid will remain subject to acceptance for 60 days after the Bid opening, or for such longer period of time that Bidder may agree to in writing upon request of Owner.

5.02 Instructions to Bidders

A. Bidder accepts all of the terms and conditions of the Instructions to Bidders, including without limitation those dealing with the disposition of Bid security.

5.03 Receipt of Addenda

A. Bidder hereby acknowledges receipt of the following Addenda: [Add rows as needed. Bidder is to complete table.]

Addendum Number Addendum Date

ARTICLE 6—BIDDER’S REPRESENTATIONS AND CERTIFICATIONS

6.01 Bidder’s Representations

A. In submitting this Bid, Bidder represents the following:

1. Bidder has examined and carefully studied the Bidding Documents, including Addenda.

2. Bidder has visited the Site, conducted a thorough visual examination of the Site and adjacent areas, and become familiar with the general, local, and Site conditions that may affect cost, progress, and performance of the Work.

3. Bidder is familiar with all Laws and Regulations that may affect cost, progress, and performance of the Work.

4. Bidder has carefully studied the reports of explorations and tests of subsurface conditions, if any, at or adjacent to the Site and the drawings of physical conditions relating to existing surface or subsurface structures at the Site that have been identified in the Supplementary Conditions, with respect to the Technical Data in such reports and drawings.

5. Bidder has carefully studied the reports and drawings relating to Hazardous Environmental Conditions, if any, at or adjacent to the Site that have been identified in

the Supplementary Conditions, with respect to Technical Data in such reports and drawings.

6. Bidder has considered the information known to Bidder itself; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from visits to the Site; the Bidding Documents; and the Technical Data identified in the Supplementary Conditions or by definition, with respect to the effect of such information, observations, and Technical Data on (a) the cost, progress, and performance of the Work; (b) the means, methods, techniques, sequences, and procedures of construction to be employed by Bidder, if selected as Contractor; and

7. Based on the information and observations referred to in the preceding paragraph, Bidder agrees that no further examinations, investigations, explorations, tests, studies, or data are necessary for the performance of the Work at the Contract Price, within the Contract Times, and in accordance with the other terms and conditions of the Contract.

8. Bidder is aware of the general nature of work to be performed by Owner and others at the Site that relates to the Work as indicated in the Bidding Documents.

9. Bidder has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder has discovered in the Bidding Documents, and of discrepancies between Site conditions and the Contract Documents, and the written resolution thereof by Engineer is acceptable to Contractor.

10. The Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work.

11. The submission of this Bid constitutes an incontrovertible representation by Bidder that without exception the Bid and all prices in the Bid are premised upon performing and furnishing the Work required by the Bidding Documents.

BIDDER hereby submits this Bid as set forth above:

Bidder:

(typed or printed name of organization)

By:

(individual’s signature)

Name:

(typed or printed)

Title:

(typed or printed)

Date:

(typed or printed)

If Bidder is a corporation, a partnership, or a joint venture, attach evidence of authority to sign.

Attest:

(individual’s signature)

Name:

(typed or printed)

Title:

(typed or printed)

Date:

(typed or printed)

Address for giving notices:

Bidder’s Contact:

Name:

(typed or printed)

Title:

(typed or printed)

Phone:

Email:

Address:

Bidder’s Contractor License No.: (if applicable)

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00 43 13, Bid Bond (Penal Sum Form) EJCDC® C-430, Bid Bond (Penal Sum Form).

BID BOND (PENAL SUM FORM)

Bidder Surety

Name: Name:

Address (principal place of business): Address (principal place of business):

Owner Bid

Name: City of Mount Vernon Project (name and location):

Address (principal place of business): YEAR 2 – SEWER SYSTEM CLEANING AND

INVESTIGATION

(Outfall 15, 30, 31, 43, 48, 53, and 34 Drainage Areas)

1 Roosevelt Square N, Mt Vernon, NY 10550

Bid Due Date: Monday April 28, 2025 at 12PM

Bond

Penal Sum:

Date of Bond:

Surety and Bidder, intending to be legally bound hereby, subject to the…

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File details come from the government source that posted it. Updated Apr 10, 2025.