Yard Trimmings Collection Scope.pdf

The City of Atlanta Department of Public Works, Solid Waste Services, requests a quote for Yard Trimmings Collections throughout the city of Atlanta.

DIRECT SERVICES – YARD WASTE COLLECTION

1) Yard Waste

a) General

i) The work to be done by Contractor pursuant to this Agreement shall include, but not be limited to, the furnishing of all labor, supervision, equipment, materials, supplies, and all other items necessary to perform the services required. The enumeration of, and specification of requirements for, particular items of labor or equipment shall not relieve Contractor of the duty to furnish all others, as may be required, whether enumerated elsewhere in the Agreement or not, and shall be in full compliance with all applicable OSHA regulations as well as all other applicable state of Georgia regulations.

b) The work to be done by Contractor pursuant to this Agreement shall be accomplished in a thorough and professional manner so that all Customers are provided reliable, courteous and high-quality Solid Waste Collection Services at all times. The enumeration of, and specification of requirements for, particular aspects of service quality shall not relieve Contractor of the duty of accomplishing all other aspects in the manner provided in this section, whether such other aspects are enumerated elsewhere in the Agreement or not.

2) Residential Yard Waste Collection

a) Contractor shall Collect all yard trimmings placed properly on the curbside for Collection not less than once per week. If there is a dispute between a Customer and Contractor as to whether service shall be provided, City will make the final determination. Households are allowed to have no more than twenty (20) lawn waste collection bags. Yard Waste/Trimmings shall be considered properly placed out for Collection if it is feasibly accessible by Contractor's Collection vehicles. If Customer and Contractor cannot agree upon the proper placement of Containers, City shall have the right to make the final determination.

3) Alley Collection

Scope of Services

a) The alley shall remain the point of Collection for Residential Customers that have historically had Yard Trimmings Collected in the alley. Such Customers shall receive the same services as Customers with curbside Collection.

4) Yard Waste Collection Overages

a) Customers may periodically generate more Refuse than the previously mentioned twenty yard waste collection (craft) bags. Residential Customers are therefore conditionally entitled to pickups of excess material. Contractor shall Collect all yard waste put out for Collection, including all additional yard trimmings placed out for Collection in the Residential Customer's own (bags, barrels, etc.).

5) Review of Schedules and Routing

a) Contractor shall review its operations plan outlining the Collection routes, intervals of Collection and Collection times for all materials Collected under this Agreement with City prior to commencement of service, which will include a schedule and route map. If the plan is determined to be inadequate by the City, Contractor shall revise it incorporating any changes necessary to make it satisfactory to the City. No change in schedules and routing shall be implemented without approval from City.

6) Missed Pickups

a) When notified of a missed pickup, Contractor shall Collect the Refuse, Recyclable Materials, and/or Green Waste that was not Collected by the end of the next calendar day.

b) If a missed pickup is not made up within a reasonable time, City may perform service and Contractor shall be liable for City's expenses plus thirty percent (30%) overhead costs, in addition to any liquidated damages assessed for missed pickups.

7) Vehicles

a) General. Contractor is responsible for providing all vehicles that may be required for the Collection of Solid Waste that are sufficient in number and capacity to efficiently perform the work required by this Agreement in strict accordance with its terms. Contractor is expressly obligated to provide such Collection Vehicles and routes as are required to meet the service standards set forth in this Agreement. Contractor shall have available on Collection days sufficient back-up vehicles for each type of Collection Vehicle used to respond to complaints and emergencies.

b) Specifications. No Collection vehicle used in the City shall be more than ten (10) years old at any time during the Agreement Term. Such vehicles must be registered with the Georgia Department of Motor Vehicles and shall have water-tight bodies designed to prevent leakage, spillage or overflow. Such vehicles shall be equipped to provide live video display to dispatch, two to three angle time-stamped video service records and GPS.

c) Contractor shall be responsible for ensuring that all vehicles Contractor uses in the performance of this Agreement shall be in compliance with all applicable federal, state, and local laws and regulations.

d) Vehicle Identification and Labeling. Each Collection vehicle shall be marked with

Contractor's name, toll free phone number, and a vehicle identification number designated by Contractor for each Collection Vehicle which shall be prominently displayed on all such Vehicles, in lettering at least six inches (6”) in height. City must approve truck labeling, and may place billboards with public notices on vehicles at no additional charge.

All equipment of Contractor used to provide the services set forth in this Agreement shall be subject to inspection by City on a semi-annual basis.

e) Cleaning and Maintenance:

i) Contractor shall maintain all properties, vehicles, facilities, and equipment used in providing service under this Agreement in a good, safe, neat, clean and operable condition at all times.

ii) Collection Vehicles shall be painted, thoroughly washed, and thoroughly steam cleaned on a regular basis so as to present a clean appearance. City may inspect vehicles at any time to determine compliance with this Agreement. Contractor shall also make all Collection Vehicles available to the City of Atlanta for inspection regarding health concerns and requirements, at any frequency it requests. Contractor agrees to replace or repair to the City's satisfaction, any Collection Vehicle which City determines to be of unsightly appearance, leaking, or in unsatisfactory operating condition

iii) Contractor shall inspect each Collection Vehicle daily to ensure that all equipment is operating properly. Collection Vehicles which are not operating properly shall be removed from service until repaired and operating properly. Contractor shall perform all scheduled maintenance functions upon Collection Vehicles in accordance with the manufacturer's specifications and schedule. Contractor shall keep accurate records of all Collection Vehicle maintenance, recorded according to date and shall make such records available to City upon request.

iv) Contractor shall repair, or arrange for the repair of, all of its vehicles and equipment for which repairs are needed because of accident, breakdown or any other cause so as to maintain all equipment in a safe and operable condition Contractor shall maintain accurate records of repair, which shall include the date, nature of repair and the verification by signature of a maintenance supervisor that the repair has been properly performed.

v) Contractor shall clean up any leaks or spills from its vehicles per the National Pollutant Discharge Elimination System (NPDES) permit in effect at the time. No fluids shall be washed into storm drains at any time. All NPDES dry-cleaning measures shall be complied with. All Collection Vehicles must be equipped with absorbent for such cleanup efforts.

vi) Upon request, Contractor shall furnish City a written inventory of all equipment, including Collection Vehicles, used in providing service pursuant to this Agreement.

This inventory shall list all equipment by manufacturer, year of production, ID number, date of acquisition, type, capacity, and whether the vehicle is a spare.

8) Operation. Vehicles shall be operated in compliance with the Georgia Motor Vehicle Code, and all applicable safety and local ordinances. Contractor shall not load vehicles in excess of the manufacturer's recommendations or limitations imposed by State or local weight restrictions on vehicles.

(a) Contractor's equipment shall comply with US EPA noise emission regulations, currently codified at 40 CFR Part 205 and other applicable noise control regulations, and such noise control features shall be incorporated throughout the entirety of all Collection Vehicle. Noise levels of equipment used for Collection shall comply with City ordinance and in no event shall the noise level exceed 75 dba when measured at a distance of twenty-five (25) feet from the vehicle, five (5) feet from the ground. Contractor shall store all equipment in safe and secure locations in accordance with City's applicable zoning regulations.

(b) Contractor shall be responsible for any damage resulting from or directly attributable to any of its operations, and which it causes to: City's driving surfaces, whether or not paved, public or private; associated curbs, gutters and traffic control devices; and all other public and private improvements.

9) Personnel

a) Qualified Drivers. Contractor shall furnish such qualified drivers, mechanical, supervisory, clerical, management and other personnel as may be necessary to provide the services required by this Agreement in a satisfactory, safe, economical and efficient manner. All drivers shall be trained and qualified in the operation of vehicles they operate and must possess a valid license, of the appropriate class, issued by the Georgia Department of Motor Vehicles.

b) Hazardous Waste Employee Training. Contractor shall establish and vigorously enforce an educational program which will train Contractor's employees in the identification of Hazardous Waste. Contractor's employees shall not knowingly place such Hazardous Waste in the Collection Vehicles, nor knowingly dispose of such Hazardous Wastes at the processing Facility or Disposal Site.

c) Customer Courtesy. Contractor shall train its employees in Customer courtesy, shall prohibit the use of loud or profane language, and shall instruct Collection crews to perform the work quietly. Contractor shall use its best efforts to assure that all employees present a neat appearance and conduct themselves in a courteous manner. If any employee is found to be discourteous or not to be performing services in the manner required by this Agreement, Contractor shall take all necessary corrective measures including, but not limited to, transfer, discipline or termination. If City has notified Contractor of a complaint related to discourteous or improper behavior, Contractor will consider reassigning the employee to duties not entailing contact with the public while Contractor is pursuing its investigation and corrective action process.

d) Unauthorized Material Removal. Contractor shall dismiss or discipline employees who remove documents or any other material from Containers, other than specifically for the purposes of Disposal and Diversion as described in this Agreement.

e) Training. Contractor shall provide suitable operations, health and safety training for all of its employees who use or operate equipment or who are otherwise directly involved in Collection or other related operations.

f) Compliance with Laws. Contractor shall be knowledgeable of and comply with all local, State and federal laws which may apply to the performance of this Agreement. Consultant warrants and represents that all of its employees, including any and all prospective employees hired to perform services for the City under this Agreement and the employees of any subcontractor retained by the Consultant to perform a portion of the services under this Agreement, are and will be authorized to perform the services contemplated by this Agreement in full compliance with all applicable State and federal laws, rules and regulations

i) Identification Required.

(1) Contractor shall provide its employees, companies and subcontractors with identification for all individuals who may make personal contact with residents or businesses in City. City may require Contractor to notify Customers yearly of the form of said identification. Contractor shall provide a list of current employees, companies, and subcontractors to City upon request.

(2) City reserves the right to perform a security and identification check through the City's Police Department on the Contractor and all their present and future employees employed by Contractor to work in the City, in accordance with accepted procedures established by City, or for probable cause.

10) Fees and Gratuities.

a) Contractor shall not, nor shall it permit any agent, employee, or subcontractors employed by it to request, solicit, demand, or accept, either directly or indirectly, any compensation or gratuity for services authorized to be performed under this Agreement.

11) Non-Discrimination

a) Contractor shall not discriminate in the provision of service or the employment of Persons engaged in performance of this Agreement on account of race, color, religion, sex, age, physical handicap, medical condition, or any other grounds in violation of any applicable federal, State, or local law.

b) Contractor shall, in all solicitations and advertisements for employees placed by, or on behalf of Contractor, state that all qualified applicants will receive consideration for employment without regard for race, color, religion, sex, national origin, mental or physical disability, or any other prohibited reason.

12) Report of Accumulation of Solid Waste; Unauthorized Dumping

a) Contractor shall direct its drivers to note (1) the addresses of any Premises at which they observe that Solid Waste is accumulating and is not being delivered for Collection; and (2) the address, or other location description, at which Solid Waste has been dumped in an apparently unauthorized manner. Contractor shall deliver the address or description to City within one (1) working day of such observation.

13) Transportation of Yard Trimmings

a) Contractor shall transport all Yard Waste Collected to a City-approved Facility (e.g.

Transfer Station, Waste-to-Energy Facility, Organic Waste Processing Facility, MRF, Disposal Site). Contractor agrees to make all reasonable efforts to separate non-compliant Materials.

b) Contractor shall maintain accurate records of the quantities of Yard Trimmings transported to all Facilities utilized and shall cooperate with City in any audits or investigations of such quantities.

14) Contractor shall cooperate with the operator of any Facility it uses with regard to the operator’s operations, including, for example, complying with directions from the operator to unload Collection vehicles in designated areas, accommodating maintenance operations and construction of new facilities, cooperating with its Hazardous Waste exclusion program, and so forth.

15) Approved Facilities

a) The Contractor shall dispose of Refuse Collected that is not required to be processed, at a Disposal Site approved by City.

16) Dedicated Routes

a) Yard Waste Collected in the City may not be commingled in Collection vehicles with Solid Waste from other jurisdictions. The City of Atlanta will assign routes to the contractor for Collection. These routes may have up to 10,000 households for servicing.

17) Service Exceptions; Hazardous Waste Notifications

a) Failure to Collect. When Yard Waste is not Collected from any Solid Waste service recipient, Contractor shall notify its service recipient in writing, at the time Collection is not made, through the use of a “red tag” or otherwise, of the reasons why the Collection was not made. Notification shall also be made to the City at the end of the business day.

b) Hazardous Waste Inspection and Reporting. Contractor reserves the right to inspect Solid Waste put out for Collection and to reject Solid Waste observed to be contaminated with Hazardous Waste and the right not to Collect Hazardous Waste put out with Solid Waste.

Contractor shall notify all agencies with jurisdiction, if appropriate, including the California Department of Toxic Substances Control and Local Emergency Response Providers and the National Response Center of reportable quantities of Hazardous Waste, found or observed in Solid Waste anywhere within City. In addition to other required notifications, if Contractor observes any substances which it or its employees reasonably believe or suspect to contain Hazardous Wastes unlawfully disposed of or released on any City property, including storm drains, streets or other public rights of way, Contractor shall immediately notify the City. Contractor shall implement and maintain a training program that will assist its employees in identifying and properly disposing of any Hazardous Waste that may come into their possession.

c) Hazardous Waste Diversion Records. Contractor shall maintain records showing the types and quantities, if any, of Hazardous Waste found in Solid Waste and which was inadvertently Collected from service recipients within City but diverted from landfilling.

Reporting Locations:

Maddox Park Location: 1120 North Avenue, NW, Atlanta, GA 30318 Lakewood Substation Location: 128 Claire Drive, SE, Atlanta, GA 30315 Start Times: 7:00am (Monday – Friday). If there is a City of Atlanta observed holiday, services are delayed by a day and the schedule could vary.

Additional Information:

The Company will be required to provide insurance coverage, to be finalized at a later date.