Xybix SoleSource -.pdf

SOLE SOURCE JUSTIFICATION

1. Identification of the agency and the contracting activity and specific identification of the document as a “Justification for other than full and open competition”.

Los Padres Communication Center (LPCC) presently has 17 year old Xybix Radio Console

Furniture. The contract is awarded to Xybix whos radio console furniture is proprietary. We are utilizing existing parts/infrastructure of the 2003 furniture with the new 2020 furniture equating to recycling, green practices, and cost savings. No other Vendor will be compatible with Xybix Infrastructure

2. Nature and/or description of the action being approved.

LPCC is utilizing existing parts/infrastructure of the 2003’ Xybix Radio Console Furniture with the new Xybix 2020 furniture equating to recycling, green practices, and cost savings.

3. A description of the supplies or services required to meet the agency’s needs (including the estimated value).

Special designed furniture that houses multiple radio systems, phones, computers, scanners etc. in a Secondary 911 Dispatch Center that dispatches for the US Forest Service, US Fish and Wildlife, Bureau of Reclamation, National Park Service and DOD Air Force and Army.

Ergonomic for employees, cooling systems, includes delivery, breakdown, transport and install.

Estimated Value: $136.386.00 with a discount under the GSA Contact equating to a cost to government of $85,201.14 = estimated savings before recycling and green practices is

$51,184.86

4. An identification of the statutory authority permitting other than full and open competition.

(ii) When 6.302-1 is cited for follow-on acquisitions as described in 6.302-1(a)(2)(ii), an estimate of the cost to the Government that would be duplicated and how the estimate was derived.

Xybix Radio Console Furniture is proprietary. LPCC is utilizing furniture parts and framing from 2003’ Xybix Radio Console Furniture and reusing it with the 2020’ Xybix Radio

Console Furniture equating to Green practices, recycling and a cost savings of an additional

$25,000-$30,000.

5. A demonstration that the proposed contractor’s unique qualifications or the nature of the acquisition requires use of the authority cited.

See #1-4 above.

6. A description of efforts made to ensure that offers are solicited from as many potential sources as is practicable, including whether a CBD notice was or will be publicized as required by Subpart 5.2 and, if not, which exception under 5.202 applies.

Sole source justification will be posted on contract opportunities and any contractor will be able to verify.