X6605 Imager Dental Digital SOW 02.docx

X6605 Imager, Dental, Digital Image

VHA New Jersey Health Care System Initial Outfitting, Transition & Activation Statement of Work Imager, Dental, Digital Image (X6605)

VHA New Jersey Health Care System Toms River VA Clinic 1051 Hooper Avenue Toms River, NJ 08753 Introduction The VHA New Jersey Health Care System has a requirement to purchase Imager, Dental, Digital Image (X6605) with an authorized vendor to supply and deliver the item(s) identified in Table 1 below to properly outfit the Dental Clinic. See salient characteristics below. This is a Brand Name or Equal Requirement. This requirement is in support of the activation of the New Toms River VA Clinic. The 3Shape TRIOS 4 Wireless Pod with Pen is the basis of design.

Table 1 – Package Items Summary

Additional Item Requirements The vendor will provide service manuals that include theory of operation, maintenance requirements, repair information, schematics, part lists and troubleshooting information in electronic format for use by the VA HTM Department.

Date of manufacture must not be greater than 2 years before the purchase order date. The equipment must not be used or refurbished and must have the latest manufacturer’s software/hardware updates installed. Any batteries provided with the unit will not be manufactured more than 12 months before the purchase order issue date.

General Conditions Site Address The address of the Toms River VA Clinic is provided below.

1051 Hooper Avenue Toms River, NJ 08753

Delivery Schedule Items shall be delivered no earlier than the estimated delivery start date and no later than the delivery end date listed in Table 2 below.

Table 2 – Anticipated Building Outfitting Schedule

Schedule and Order Management The above delivery schedule is based upon the current construction schedule due to the nature of activation efforts and construction timelines and dates may vary and shift. Delivery dates need to be flexible. The delivery of items for installation is dependent upon the completion of applicable areas within the building. If there is a delay, the Contractor may be required to adjust the delivery date at no cost to the Government. The Contractor will coordinate with the on-site POC’s before delivery.

The awardee’s actual delivery dates will be confirmed by VA upon award.

Post-award, the vendor will coordinate delivery identified in this document with the VA prior to beginning any work (See Section 2.4). Once the dates have been confirmed, modifications to the schedule are subject to written approval by the CO, COR, and the vendor.

Delivery and Receiving Delivery and receipt of the proposed items is anticipated to be directed to the location identified below. Confirmation of delivery location will be provided post-award. To coordinate delivery, contact VA POC, David Stoff at (973) 968-1842, David.Stoff@va.gov; SME-Solutions POC, Heather Arvesen at (619) 504-4869, heather.arvesen@sme-solutions.co, and Robert Stonerook at (706) 304-7194, Robert.stonerook@sme-solutions.co.

☒ Toms River VA Clinic (Direct Delivery to address detailed in paragraph 2.1)

☐ IOT&A Contractor Provided warehouse: Address TBD The vendor is required to define the need for a staging area to accommodate item delivery, if needed. Post-award, this information will be confirmed with the vendor.

The delivery of items identified in this document shall take place during normal loading dock business hours which are defined as: 8:00 AM to 3:30 PM Eastern Standard Time, Monday through Friday, and excluding Federal Holidays.

Delivery trucks will not be permitted to remain at the receiving area. Trucks shall be unloaded, moved from the receiving area, and then brought back to the receiving area if required to haul out any waste, tools, or excess materials.

Labeling of delivered items shall include the VA facilities contract number and VA purchase order number for identification and reference upon receipt of product.

NOTE: Due to the COVID19 situation, the vendor must follow VA guidelines when on VA property. Any individuals who need to enter the building for installation &/or training may be required to wear a mask and be screened by the site staff prior to entry. Please allow time for this in your schedule.

Clean Up and Disposal There are no dumpsters available for vendor use.

The removal of waste and/or excess material shall be conducted through the loading dock area.

Assembly, Installation, and Calibration Required (Yes ☐ No ☒) Training Required (Yes ☒ No ☐) The vendor is required to provide live clinical training on set up, operation, shut down, and troubleshooting procedures to nursing staff.

The vendor shall coordinate training dates with the on-site Project Manager. Post-award, these dates will be confirmed with the vendor to meet the clinical schedule. The proposed training date will occur after installation of equipment.

Confidentiality and Non-Disclosure This equipment does connect to a VA network. Therefore, in accordance with Appendix A, Handbook 6500.6 Checklist, block 6, the C&A requirements do apply to this requirement, and a Security Accreditation Package is required.

This equipment does hold or store patient information. Therefore, in accordance with Appendix A, Handbook 6500.6 Checklist block 7, Appendix B and C provisions do apply.

Appendix B: The contractor, their personnel, and their subcontractors shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract.

Appendix C: VA will own this equipment. If a vendor needs access during delivery, assembly, installation or repair, the contractor shall be escorted by a VA employee to ensure there is no exposure to VA sensitive information. If the contractor is required to be on site for more than two consecutive days, VHA Privacy Training, TMS Course VA10203, is required and available at https://www.tms.va.gov/SecureAuth35/. The contractor will provide all consumable supplies necessary for training and competency assessment of hospital staff. Proof of training will be provided to the COR upon request.

Salient Characteristics X6605 Imager, Dental, Digital Image Total Quantity: 2 ☐ Network Required if Checked ☐ Manufacturer Certified Installation Required if Checked ☐ BMET Training Required if Checked ☐ End User Training Required if Checked

Basis of Design is the 3Shape TRIOS 4 Wireless Pod with Pen.

Brand Name or Equal Requirement

Description: Intraoral 3D digital dentistry wireless scanner. The unit must meet the following specifications: Comment by Kimberly Woolsey: I got all of these online and from SPEC.

Salient Characteristics:

· 3D digital dentistry technology to build up 3D model

· Small and lightweight, ergonomic pen-grip scanner

· Scanner is also a remote control

· Infection control, hygienic design - closed autoclavable scan tip with sleeve to minimize the risk of cross-contamination

· ScanAssist engine

· Sensory Feedback (haptics)

· Via Wifi network, share/digitize technology with one wireless scanner

· calibration free

· LED ring on the scanner to indicate at a minimum the status of the scanner, when it's connected, low on battery, or the tip is ready

· Multi-slot charger dock. One battery life = entire day of scanning (of at a minimum 33 patients)

· Closed, autoclavable tip

· Wireless adapter, USB dongle with software, and a 3Shape subscription dongle

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