X-Ray CT System W911N2-23-R-0008.pdf

SEE ADDENDUM

(No Collect Calls)

W911N224R0008 22-Jan-2024

b. TELEPHONE NUMBER

717-267-8714

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 19 Feb 2024

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W911N29. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

VELMA E. WHITE

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

W25G1Q331100OR

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

LETTERKENNY ARMY DEPOT

LETTERKENNY CONTRACTING OFFICE - ACC

1 OVERCASH AVENUE CCAM-DSL BLDG 2S

CHAMBERSBURG PA 17201-4150

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W25G1Q 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

DIRECTORATE OF INDUSTRIAL OPERATIONS

GARY WEASE

LETTERKENNY ARMY DEPOT

1 OVERCASH AVE, BLDG 9950

CHAMBERSBURG PA 17201-4150

TEL: 717-267-5407 FAX:

717-2679834FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

1,200

NAICS:

334517

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF70

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W911N224R0008

Section SF 1449 - CONTINUATION SHEET

SOLICITATION NOTES:

1. System for Award Management (SAM): In accordance with FAR 4.1102 Policy, Offerors shall be registered in the SAM database in order to be eligible for contract award. No award will be made to an Offeror not registered.

Registration can be accomplished at https://sam.gov/content/entity-registration. Registration in this database shall remain active. There has been a recent SAM requirement for submission of notarized letters for all new vendor registrants, and for renewals of existing registrations. Please check your SAM registration and if the registration is due for renewal in the next few months, it is important to start that process immediately. For additional information on notarized letters, visit https://www.fsd.gov/gsafsd_sp?id=kb_article_view&sysparm_article=KB0016652&sys_kb_id=8cfe46491b1cb8909 ac5ddb6bc4bcbbb&spa=1.

2. Annual Representations and Certifications: In accordance with FAR 4.1201 Policy, Offerors shall complete electronic annual representations and certifications within SAM as part of required registration. Registration in this database shall remain active and can be accessed at https://sam.gov/content/entity-registration.

3. Questions: Questions regarding this solicitation shall be submitted to the Contracting Officer, in writing, at least 10 calendar days prior to the closing date. Questions submitted after this time will be answered at the discretion of the Contracting Officer. The Contracting Officer for this action is Thomas C. Hall, thomas.c.hall111.civ@army.mil

4. Award without Discussions: The Government intends to award without discussions, offerors should submit their best prices in their initial offer. If FAR Provision 52.212-2 Evaluation-Commercial Products and Commercial Services, is included, Offerors must submit all information requested therein in order for the Government to determine technical acceptability.

5. Amendments: The Offeror shall submit to the Contracting Officer signed copies of all amendments issued to this solicitation. Failure to comply may cause your proposal to be rejected.

6. Payment: Payment for this action will be made by Electronic Funds Transfer (EFT) through the Defense Finance and Accounting Services (DFAS) utilizing Wide Area Work Flow (WAWF). See DFARS 252.232-7006 Wide Area WorkFlow Payment Instructions for more information.

7. Period for Acceptance of Offers: The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.

8.Type of Contract: The type of contract resulting from this solicitation is specified in FAR Provision 52.216-1 Type of Contract.

9. Proposals: Proposals shall be signed by an authorized individual in accordance with FAR 4.102 Contractor’s signature. Failure to comply may cause your proposal to be rejected. Offerors should mark each page of their proposal as "Proprietary Information", if they want it treated as Proprietary Information under the Procurement Integrity Act.

10. Set- Aside: The proposed contract is 100% set-aside for small business concerns.

11. FOB Destination: Unless otherwise stated in the solicitation, Offerors shall provide FOB Destination prices.

12. Site Visit: A site visit is scheduled for 7 February 2024 10:00 AM Eastern Time. Site visit attendance is urged but is not mandatory; however, failure to attend a site visit shall not be a reason for price increases to the contract after contract award. Submit the names of all attendees to Velma White, velma.e.white2.civ@army.mil. Submit this information no later than 5 February 2024 2:00 PM Eastern Time. Offerors who do not submit this information will not be given access to the site. All attendees will meet at Building 2S, Directorate of Contracting, 1 Overcash Avenue, Letterkenny Army Depot, Chambersburg, PA. Offerors are required to obtain a visitor’s pass from the

Badge Office, Building 2 South, located beside the Contracting Office, prior to arriving at the Contracting Office.

Please allow at least 45 minutes for this process. You must provide a current picture identification, vehicle registration and proof of insurance to obtain a pass. The documentation you receive with your visitor pass must remain with you during the site visit and returned after the site visit and prior to departure of the Depot. **NOTE:

FOR THIS SITE VISIT, PLEASE WEAR STEEL TOED SHOES, HEARING PROTECTIONS AND SAFETY

GLASSES.

13. Insurance (Fixed Price): Pursuant to the requirements of FAR clause 52.228-5 Insurance-Work on a Government Installation, the contractor shall obtain and maintain at least the following kinds of insurance and minimum liability coverage during any period of contract performance:

a. Workmen's Compensation and occupational disease coverage as required by law. The required Workmen's Compensation Insurance shall extend to cover employers' liability for accidental bodily injury or death and for occupational disease with a minimum liability limit of $100,000.

b. Comprehensive General Liability Insurance in the minimum limit of $500,000 per occurrence for bodily injury liability.

c. Comprehensive Automotive Liability Insurance with minimum limits of $200,000 per person and $500,000 per occurrence for bodily injury, and a minimum limit of $20,000 per occurrence for property damage.

14. AMC-Level Protest Program: Prior to submitting an agency protest, it is preferable that you first attempt to resolve your concerns with the responsible contracting officer. However, you may also file a protest to the Headquarters (HQ), Army Materiel Command (AMC). The HQ AMC-Level Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an Alternative Dispute Resolution forum, rather than filing a protest with the General Accountability Office (GAO), or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO. The AMC protest decision goal is to resolve protests within 35 calendar days from filing. To be timely, protests must be filed within the periods specified in FAR 33.103 Protests to the agency. If you want to file a protest under the HQ AMC-Level Protest Program, the protest must request resolution under that program and be sent to the address below.

Headquarters U.S. Army Materiel Command Office of Command Counsel-Deputy Command Counsel 4400 Martin Road Rm: A6SE040.001 Redstone Arsenal, AL 35898-5000 Fax: (256) 450-8840 or email usarmy.redstone.usamc.mbx.protests@army.mil

The AMC-level protest procedures are found at:

https://www.amc.army.mil/Connect/Legal-Resources/

If internet access is not available, contact the contracting officer or HQ, AMC to obtain the AMC-Level Protest Procedures.

PURCHASE DESCRIPTION:

PRODUCTION ENGINEERING DIVISION

PURCHASE DESCRIPTION FOR

X-RAY/CT INSPECTION SYSTEM

1.0 General Information:

1.1 Scope:

Request the purchase of one (1) 2D Digital Radiography (X-Ray)/Computed

Tomography (CT) system designed to allow for precise inspection of various circuit card components, connections, and welds. The X-Ray/CT system shall be setup and started up in accordance with Original Equipment Manufacturer specification and standards. One (1) air-conditioned enclosure shall be built around the unit to control the environmental temperature during operation. The X-Ray/CT system and enclosure shall include equipment specified in Section 4.0.

Other requirements within the specification are, setup, startup, troubleshooting, training, all required equipment calibration, Operating and Maintenance (O&M) manuals, and shipping to Letterkenny Army Depot (LEAD), Chambersburg, Pennsylvania in accordance with (IAW) the following specifications. This specification establishes the minimum requirements for the purchase of a contractor installed X-Ray/CT system at Letterkenny Army Depot (LEAD). The contractor shall provide all professional architectural, engineering and construction services for the preparation of all necessary drawings, specifications, calculations, cost estimates and related design, permits, fabrication, construction, installation and testing services for the completion of this project. The X-Ray/CT system specifications are based upon commercially available products and shall meet or exceed the minimum requirements specified in Section 4.0 Specifications. The contractor must address the requirements listed in this purchase description and disclose where in their proposal they address the requirements.

1.2 Place and Performance of Installation: All work shall be performed during

Letterkenny’s tour of duty which is a compressed work schedule with eight days that are nine hours in duration, one day that is eight hours in duration and one standard day off within a two week pay period (80 hours). Monday through Thursday will be nine-hour days scheduled from 0600 through 1530. The first Friday of the pay period will be an eight-hour day scheduled from 0600 through 1430. The second Friday of the pay period will be the standard day off. Other hours, weekend, and holiday work will be considered separately as requested by the contractor and approved by the Contracting Officer.

1.3 Security Requirements: Contractor and all associated sub-contractor’s employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Risk Management or Security Office. Contractor workforce shall comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

The contractor and all associated subcontractor employees shall also comply with adjudication standards and processes using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.3.1 AT Level I Training: All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled-access areas shall complete AT Level I awareness training within 30 calendar days after the contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the contracting officer, if a COR is not assigned, within 30 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: https://www.letterkenny.army.mil/ctrresources/

1.3.2 OPSEC Training: Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter. Level I OPSEC Awareness training is available at the following website: https://www.letterkenny.army.mil/ctrresources/

1.3.3 iWATCH Training: The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award. iWATCH training is available at the following website:

http://www.letterkenny.army.mil/ctrresources/

1.3.4 Badges: Identification badges will be issued for admittance of personnel before performing work or service on this contract. The identification badge is the property of the US Government and must be returned upon termination or demand. The contractor/vendor agrees that he will ensure all badges issued to employees are returned to the Badge and Identification Section, Security Division, Letterkenny Army Depot promptly on termination of need or on expiration, which occurs first. The badge room is located in Bldg 2, phone #

717-267-8003. Hours of operation are 7:30 AM to 3:30 PM, Monday thru Friday, exclusive of Federal Holidays.

1.3.5 Media Devices: All pictures shall be taken by an authorized LEAD representative and shall go through an approval process before release.

1.3.6 Information Assurance Requirements: This system will operate in stand-alone mode only (no network connection of any kind). If there becomes such a time where this system requires the use of another PC (laptop, tablet, etc.) or network connection it will conform to all requisite DoD and Army cybersecurity requirements. Additionally, since this system operates in stand-alone mode there will be no ability to connect via either wireless (e.g Bluetooth) or wired (e.g.

Ethernet cable), to a network. If these parameters change then the system will be subject to Change Configuration Board (CCB) approval for operation.

1.4 Safety and Fire Protection: The contractor shall make themselves familiar with and comply with LEAD’s local safety regulation LEAD-R 385-1 and Safety Bulletins prior to beginning any work at LEAD. The ‘LEAD Safety and Occupational Health Program’ (LEAD 385-1) can be found at https://www.letterkenny.army.mil/Visitors-Information/

1.4.1 The contractor is reminded that LEAD maintains a Safety Management System (SMS) and is ISO 45001 certified, AS9100 and AS9110 certified. The equipment and the installation shall also meet all the safety criteria set forth in OSHA 1926.501 and ANSI/ASSE Z359.

1.4.2 If contractor personnel determine a procedure is unsafe, they shall discontinue work immediately and contact their Program Manager who shall notify safety personnel and the Technical Point of Contact (TPOC). As soon as LEAD Safety Office personnel determine that the unsafe conditions have been corrected, the TPOC will notify the contractor Program Manager that personnel may resume work.

1.4.3 All contractor personnel shall wear the appropriate personal protective equipment (PPE) when in the following work areas: industrial buildings, at construction sites, test sites and test facilities. Failure to wear/use PPE may cause removal from the job site and/or seizure of non-compliant equipment/items.

1.4.4 The contractor shall comply with reporting requirements of 29 CFR Part 1904, and shall report accidents resulting in injury or death and accidents resulting in damage to Government property, supplies, and equipment to the TPOC promptly of the occurrence.

1.4.5 In case of an injury/accident, the contractor shall complete an injury/accident investigation report and submit it to the TPOC office with a copy to the LEAD Safety Office within 24 hours of the event, regardless of if the event is reported to another Safety Management System (SMS).

1.4.6 Any and all on site work at LEAD shall be completed in accordance with applicable OSHA, DoD, DoDI 6055, Army, and LEAD Safety requirements. As a federal installation, additional requirements other than OSHA apply to contractors performing work at LEAD. Examples include: full conformance to all applicable NFPA standards, ANSI standards, and other consensus standards for the industry covered by the subject contract. It is the responsibility of the contractor to be familiar with all applicable standards prior to starting work.

Additionally, the contractors shall make themselves familiar with and comply with LEAD's local safety regulation LEAD-R 385-1, AR 385-10, and LEAD-R 420-13 prior to the start of any work at LEAD.

1.4.7 All safety messages or recalls related to the safe use of products produced by the contractor will be provided to the TPOC for the Contract within 5 days of contractor’s awareness of the message or notice.

1.4.8 Prior to shipping, the contractor shall provide Safety Data Sheets (SDSs) for all

Hazardous Material (HazMat) in accordance with LEAD Safety Bulletin 23-02 10.4.o. for all fluids required for the start-up and proper operation of the X- Ray/CT system equipment to the TPOC. The TPOC shall Ensure all procured HazMat is restricted to products that have been approved for use by the HMAG, to include any HazMat provided with equipment or items purchased contractor.

1.4.9 As part of the applicability of engineering controls, all equipment with rotating and moving parts at point of operation shall comply with LEAD 385-1 Chapter 17-3- Policies: One or more methods of machine guarding shall be provided to protect the operator and other employees in the machine area from hazards such as those created by point of operation, nip/pinch points, rotating parts, flying chips, and sparks. Examples of guarding methods are: physical barrier guards, electronic safety devices, guarding by distance, and physical restraints.

The point of operation of machines whose operations exposes an employee to injury shall be guarded. The guarding device shall be in conformity with any appropriate standard (OSHA, ANSI, Equipment Owner’s Manual). In the absence of applicable specific standards, guarding shall be designed and constructed as to prevent the operator, or any employees who may come in contact, from having any part of his/her body in the danger zone during operation. All machines designed for fixed locations shall be securely anchored to prevent walking or moving during operation

1.4.10 All hazards inside the machinery shall be guarded against unauthorized access.

Clearly visible signs and symbols shall warn personnel in the area, and interlocks, safety mats and redundant deactivation systems shall guard against accidental access to the tooling and moving parts. Guards shall be easily removable to facilitate inspection, maintenance, or repair.

1.4.11 Contractors must submit a copy of AMLD Form 4783 LEAD Contractor Chemical

Checklist and SDSs to be reviewed by the Safety Office, Industrial Hygiene, Fire Protection, and the Environmental Management Division prior to bringing the hazardous material on the DEPOT. All HazMat must leave with the contractor at the end of the workday.

1.5 Environmental Protection:

1.5.1 Compliance with Environmental Laws and Regulations: Contractor shall comply with all applicable federal, state, and local environmental laws, statutes, regulations, executive orders, permits, Army regulations (with supplements), as well as Major Subordinate Command (MSC) and installation regulations and policies. Contractor shall immediately report any conflicts between applicable federal, state, local environmental laws, statutes, executive orders, and provisions of Army Regulation 200-1, and any specifications within this contract to the TPOC, the Contracting Officer (KO) who will inform the Chief, Environmental Management Division (EMD).

1.5.2 Compliance with Green Procurement Requirements: Contractor shall follow

Federal EPA Comprehensive Procurement guidelines (www.epa.gov/cpg) and Army Contracting Command Quick Guide (https://acc.aep.army.mil/accapps/ACCMAP/Documents/Quick-Guide-for- Sustainable-Procurement.docx) for acquisition of building materials and products and select materials that have a long life cycle; the least toxic materials; recyclable materials; materials that are resource-efficient; recovered materials; bio-based materials; materials with the maximum recycled content;

materials harvested on a sustained yield basis; and products causing the least pollution during their manufacture, use, and reuse, to the extent possible. No acutely toxic materials, polychlorinated biphenyls (PCBs), formaldehyde, asbestos containing materials, asbestos compounds, or fragile or brittle materials, shall be procured or furnished unless specifically approved by the procuring activity. No Class 1 ozone depleting compounds (ODCs) or equipment requiring such substances, even if contained in a closed looped system, shall be procured or furnished for use at government installations. No Class 2 ODCs or equipment requiring such substances shall be procured or furnished for use unless specifically approved in writing by the procuring activity.

1.5.3 Notification of Federal and State Regulators: Contractor shall immediately notify the Chief of the EMD and the TPOC, the KO or their designated backups in their absence, of the arrival on site of any Federal, State, or DoD environmental regulator or enforcement agent or the receipt of any TPOC respondence from a Federal or State environmental agency.

1.5.4 Inspections of Work Sites: Contractor shall submit to potential Federal, State, Army and installation work site environmental regulatory inspections and/or investigations into noncompliance, and fully cooperate with such inspections/investigations by providing the appropriate records and documentation. Environmental regulatory agencies are authorized by law to inspect any work site for environmental compliance with regulatory requirements. The inspection will only require the work site Environmental Compliance Designee, or supervisor/manager to answer questions and/or escort the inspector to specific work site areas with the potential to affect environmental quality. If an inspection is conducted, it will not stop or disrupt ongoing contract activities, except, if the Contractor is requested by the regulatory inspector, the Contractor shall correct any regulatory problems during the inspection to the extent possible. Any regulatory inspections and their outcomes shall be communicated to the TPOC, the KO and to the Chief of the EMD or their appointed backups. Typical environmental work site inspections are conducted in less than 30 minutes with an approximate frequency of one inspection every two months. More frequent inspections may be required at the installation level and some may also require a close-out inspection prior to the Contractor vacating the work site. Inspections will focus on hazardous material management, solid and hazardous waste accumulation and disposal, Pollution Prevention (P2), air quality, and waste water management, to include storm water requirements. Contractor shall obtain the Environmental Compliance Checklist from the EMD at the start of the contract performance period.

1.5.5 Reporting Noncompliance: Contractor shall immediately report any nonconformance or noncompliance with applicable Federal, State or Local environmental laws, Army and installation environmental regulations or policies, as well as any actions taken to address and correct the noncompliance, to the TPOC, the KO and Chief of the EMD, or their appointed backups in their absence.

1.5.6 Conformance with Environmental Management System: Contractor shall adhere to the guidelines stipulated by LEAD's Environmental Management System Policies) (EMSP) 21-09 (Air Emission), 21-16 (Water Resources), and 21-17 (Waste Management) during the performance of the contracted work and shall take the necessary actions to identify, monitor, and control those contract operations and activities that pose a risk of contamination, or can negatively impact the natural or human environment. Contractors shall ensure compliance with all applicable environmental laws and regulations during the performance of their work and shall be familiar with the EMS goals and objectives to minimize environmental impacts. Contractors shall familiarize themselves with LEAD’s Environmental Policy and shall communicate it to their employees and shall make a conscious effort to minimize energy consumption, water consumption, and regulated waste, LEAD’s top three environmental impacts, during the performance of their work. Contractors shall ensure measures are in place to check and calibrate test equipment, instruments, and maintain appropriate documents and records. Contractors shall implement practices that promote the conservation of natural resources, increase efficiency, and enhance compliance with environmental laws and regulations. The Contractor shall reference section 5 of this checklist for additional guidance in support of the EMS goals.

1.5.7 Competency Training for Contractor Personnel: Contractor shall not allow personnel to perform any activities and/or tasks on AMC installations without proper and adequate qualifications or job competency training. In the event of any identified noncompliance, the contractor shall, if requested, provide proof of contract personnel training or qualification (individual name, training/qualification type, training/qualification certificate, and date of training/qualification) to perform those contract activities associated with the identified noncompliance.

1.5.8 Corrective Action for Noncompliance: Contractor shall take immediate corrective action when given a verbal or written notice of environmental noncompliance or nonconformance by the TPOC. Failure or refusal by the Contractor to comply promptly may be grounds for the Contracting Officer to invoke the appropriate contractual remedies. This may cause all or part of the work to be stopped immediately until satisfactory corrective action has been taken by the Contractor.

1.5.9 Universal Waste / e-Waste Management: Universal waste including, but not limited to, some mercury containing building products such as fluorescent lamps, mercury vapor lamps, high pressure sodium lamps, CRTs, batteries, aerosol paint containers, electrical equipment containing PCBs, and consumed electronic devices, shall be managed in accordance with applicable environmental law and installation instructions. The Contractor shall coordinate the management of these types of waste with the TPOC and the Chief of the

EMD.

1.5.10 Pollution Prevention / Hazardous Waste Minimization: The Contractor shall implement practices that reduce, eliminate, or prevent pollution at the source and make a conscious effort to minimize the use of hazardous materials and the generation of hazardous waste. Contractor shall consult with the EMD for suggestions and to obtain a copy of the installation's pollution prevention/hazardous waste minimization plan for use as reference material to reduce environmental impacts generated through their work.

2.0 Government Responsibilities:

2.1 Government Furnished Property and Materials: The Government will provide the facilities, equipment, materials and/or services listed below:

2.1.1 Facilities: The Government will provide clear access to all working areas necessary for the contractor to perform the setup and start up, during the specified hours listed in section 1.2.

2.1.2 Materials: Stock material for testing.

2.2 Site Preparation: Letterkenny Army Depot will provide a clear area for setup, calibration, and testing of the X-Ray/CT system.

2.3 Utilities: LEAD will provide adequate utilities to the equipment in disconnect(s) for the installation and operation of the machines. LEAD will also provide temporary utilities for the operation of equipment required for the setup, calibration, and testing of the industrial equipment.

2.4 Utility Installation: The Government will provide electrical connections to tie into within 25’ of the X-ray CT Scanner enclosure.

3.0 Contractor Responsibilities:

3.1 The contractor shall be responsible to inform all workers, direct or contracted, and ensure they follow the information within this specification. The contractor shall also have a representative onsite to unload the equipment, perform the setup, startup, testing, training, and be the point of contact (POC) to communicate and coordinate with Letterkenny’s POC.

3.2 Project Schedule: A project schedule shall be submitted by the contractor, within 30 days after receipt of the purchase order, to include a timeline for material delivery, as well as a plan for testing and training.

3.3 Documentation: The contractor shall supply two sets (each) of paper and one

(each) CD of operator instruction manuals, maintenance service manuals, and parts listing manuals for the furnished systems. These manuals shall be written in the English language.

3.4 Installation of New Equipment: The equipment will be installed and assembled by the contractor. Calibration and testing will be conducted by the contractor during agreed upon time with the Government. Startup will be scheduled to be done in a timely manner. The contractor shall perform the startup, testing, debugging, troubleshooting, and training for the equipment provided under this contract.

3.5 Preservation, Packaging and Delivery: The contractor shall utilize standard commercial methods for preservation and packaging appropriate for each unit and acceptable to commercial carriers. As a minimum, all areas susceptible to damage from exposure to the elements shall be preserved and/or packed to prevent damage. The contractor shall be responsible for ensuring the equipment is delivered to LEAD in good condition.

3.6 Energy Efficiency: All equipment that directly consumes energy in normal operation shall be designed and constructed for the highest degree of energy efficiency as governed by the latest developments available within industry.

3.7 Technical Instruction: The contractor shall be responsible for providing technical instruction of four (4) Depot personnel in the operation of the equipment and software and four (4) Depot personnel in the maintenance of the equipment supplied under this contract. The training will be onsite for at least one day. All instructions, oral and written, shall be in the English language. The project LEAD TPOC will coordinate with individuals to be trained upon successful completion of all installation and test specifications.

3.8 Warranty: The contractor shall furnish the equipment with a standard commercial warranty or full one year warranty (parts, labor, and shipping, at minimum), whichever is greater. The contractor shall provide commercial warranties for any subcontracted components that will be underwritten. The contractor shall supply all corresponding warranty contact names and phone numbers before the end of the project. The warranty shall be effective beginning immediately after final acceptance of the equipment and not before that time.

4.0 Equipment Requirements:

4.1 Radiation enclosure:

4.1.1 Must be a self-contained system which meets or exceeds OSHA 21 CFR

1020.40 which regulates the certification and requirements of cabinet X-ray systems.

4.1.2 Approximate dimensions 110” deep, 136” tall, and 177” wide.

4.1.3 Primary and secondary X-ray safety interlocks.

4.1.4 Interior lighting,

4.1.5 X-ray warning light.

4.1.6 Required to meet all state and federal X-ray safety regulations.

4.1.7 Large motorized access door.

4.2 Manipulator Features:

4.2.1 Manipulator shall have 7 axis capability.

4.2.2 Part Travel equal to or greater than 48 inches Horizontal, 60 inches Vertical, 360-degree rotation, and ± 20° tilt.

4.2.3 Flat Panel Detector with a size of at least 16 inches X 16 inches made of

Premium Superior (ASNT) grade material.

4.2.4 X-ray Tube Types to include Micro-focus and Mini-focus – Dual Head configuration.

4.2.5 Part table shall be at least 18” in diameter with a weight capacity of at least 500 lbs.

4.2.6 Four camera internal surveillance system.

4.3 X-ray Tubes

4.3.1 Must include one Microfocus 225kV Directional X-ray tube with the following parameters:

4.3.1.1 Tube Voltage …25 - 225kV

4.3.1.2 mA Range …0-3 mA

4.3.1.3 Power …320 W max

4.3.1.4 Focal Spot Size < 6 microns

4.3.1.5 Detail Recognition …< 2 microns

4.3.1.6 10 Meter High Tension Cable

4.3.1.7 Closed Loop Water Cooler

4.3.2 Must include 450kV HP Tube with the following parameters:

4.3.2.1 450/11 metal ceramic tube head

4.3.2.2 EN 12543 Spec 0.4mm and 1.0 mm dual focal spots

4.3.2.3 Continuous rating: 700 watts/1.5mA; 1500 watts/3.3mA

4.3.2.4 5 mm Be window

4.3.2.5 Target angle: 11°

4.3.2.6 Radiation coverage: 30° x 40°

4.3.2.7 CF-450 high stability generators, 1800 watt

4.3.2.8 Digital controller with enclosure features 6 operating modes, which are

Warm UP, Radiographic, Fluoroscopic, Auto Watt, and Remote Control via RS232. Up 600 stored techniques

4.3.2.9 I/O power distribution panel

4.3.2.10 2 – 10-meter high-tension cable

4.3.2.11 Oil to air cooler with flow and temperature interlocks

4.3.2.12 All associated cables, cooling lines and documentation

4.4 X-ray Control Software

4.4.1 Windows based

4.4.2 Automatic tube warm-up

4.4.3 Automatic filament current adjustment

4.4.4 Automatic focusing

4.4.5 Automatic target loading control

4.4.6 Intensity control

4.4.7 Spare parts and service kit

4.5 X-ray Tube Shutter

4.5.1 Four leaf, two axis tube shutter shielded for 450kV

4.5.2 Independent axis control

4.5.3 Laser alignment system

4.6 X-ray Detector

4.6.1 17” x 17” (432mm x 432mm) active area

4.6.2 DRZ+ (Gadox) Scintillator

4.6.3 150 micron pixel pitch

4.6.4 2880x2880 pixel matrix

4.6.5 16 bit A/D Conversion

4.6.6 15 fps (1x1); 30fps (2x2 pixel binning)

4.6.7 Premium CT Grade

4.6.8 Tungsten shielded to 450kV (increased lifetime)

4.6.9 Power & Ethernet cables

4.7 Computer Workstation (DR)

4.7.1 Windows 10 operating system.

4.7.2 Ten-Core Intel® Xeon® Processor

4.7.3 48 GB RAM

4.7.4 512 GB Operating System Drive

4.7.5 3TB of Data Storage in RAID 0 Configuration

4.7.6 DVD+/-RW Drive

4.7.7 10/100/1000 Network Interface

4.7.8 NVidia High Performance Display Adaptor

4.7.9 31.5” (800mm) 4K Color Display

4.7.10 Wired Keyboard and Mouse

4.8 Image Acquisition Software

4.8.1 Non-proprietary image storage format

4.8.2 DICONDE compliant

4.8.3 Tools to help ensure ASTM compliance

4.8.4 High performance image processing and measurement functions utilizing GPU technology

4.8.5 Automatic parallelization for systems with multiple CPU’s and GPU’s

4.8.6 Live Imaging up to 30 frames per second

4.8.7 Live Averaging, Live Histogram, Live line Profile, Live Rotation between portrait and landscape modes

4.8.8 Live Measurements with up to 1-pixel resolution

4.8.9 Live image gain/offset calibration and defective pixel correction

4.8.10 Automatic creation of Technique sheet

4.8.11 Capture video into AVI files

4.8.12 Supports digital flat panel detectors, LDA’s and digital/analog cameras at 8, 10, 12 and 16 bits

4.8.13 Read and store images in TIFF 32 bit / 16 bit / 8 bit, BMP, JPEG, RAW, DCM

4.8.14 Cropping support for reduced file size and versatility

4.9 CT Acquisition Module

4.9.1 Capable of CT acquisition up to 10,000 angle steps

4.9.2 Automatic creation of Technique sheet

4.9.3 Monitors X-ray performance and will pause the CT scan if x-ray interruption is detected

4.9.4 Fast CT Acquisition Module for continuous acquisition of thousands of projections for scan times of seconds to minutes

4.10 Computer Workstation (CT)

4.10.1 Windows 10 Operating System

4.10.2 Dual 12-Core Processors (Total 24 Cores)

4.10.3 384 GB RAM

4.10.4 1 TB SSD Operating System Drive

4.10.5 24 TB Hard Drive with High Speed Raid 5 Capabilities

4.10.6 Four (4) NVidia High Performance Display Adapters for Display and

Reconstruction

4.10.6.1 23,552 total processing cores

4.10.6.2 32 GB of GPU Memory

4.10.6.3 3D Rendering capabilities

4.10.7 31.5” 4K Color Display

4.10.8 Wired Keyboard & Mouse

4.11 Full array of Computer Tomography Software to include:

4.11.1 CT geometry calculation

4.11.2 Cone-Beam reconstruction

4.11.3 Fan-Beam reconstruction

4.11.4 3D real time visualization

4.11.5 Local Reconstruction

4.11.6 Export of Slices

4.11.7 3D Surface Module – Surface extraction to CAD compatible format.

4.12 One Microfocus Copper Filter Kit

4.13 One Minifocus Copper Filter Kit

4.14 Painting: All surfaces to be painted shall be cleaned of all foreign matter. The equipment shall be painted IAW standard commercial practice that shall not be less than one coat of primer and one coat of finish color.

4.15 Lubrication: If applicable, means shall be provided to ensure adequate lubrication to all moving parts. All oil holes, grease fittings and filler caps shall be easily accessible.

4.16 Lubrication type: If applicable and the equipment does not include an automatic centralized lubrication system, the equipment must have adequate and proper lubrication points to provide lubricant to critical components. All lubrication points must be obviously marked.

4.17 Equipment Enclosure Requirements:

4.17.1 Contractor shall install one (1) thermally insulated rectangular enclosure built with steel framing and steel or vinyl interior and exterior wall panels. The enclosure shall have the measurements of 28’ length, 25’ width, and 16’ height.

4.17.2 Equipment enclosure shall include HVAC unit(s) to regulate temperature between 50°F- 80°F. Relative humidity (without condensation) shall be controlled between 40-70% in an environment that averages 86°F with 63% average humidity during the summer months. During operation RT/CT scanner produces approximately 4000 BTU’s per hour which shall be considered when selecting an HVAC system. HVAC unit(s) shall be placed so that it will not interfere with components housed inside.

4.17.3 Enclosure shall be equipped with one (1) personnel door measuring 36” X 84” minimum opening placed in the north 25’ length wall when situated in final location. Personnel door shall be equipped with a locking door handle with key code access.

4.17.4 Enclosure shall be equipped with one (1) roll up overhead door measuring 72” X

120” minimum opening placed in the east 28’ wall when situated in final location.

Door shall be powered and have a safety device that keeps it from closing on objects.

4.17.5 Equipment enclosure shall have electrical wiring installed in accordance with all applicable state and local codes to include four (4) 2 gang 110v receptacles and two (2) 4 gang 110v receptacles.

4.17.6 Enclosure shall include four (4) 110v overhead fluorescent light fixtures controlled by one (1) light switch with motion sensor.

4.17.7 Enclosure shall be equipped with one (1) Emergency Exit with battery powered lighting which illuminates when power goes out.

4.17.8 Enclosure shall be equipped with one (1) strobe fire alarm system.

4.17.9 All wiring for enclosure shall be marked with the circuit it feeds and ran to the exterior of the west wall with 25’ of extra wire for hook up to LEAD utilities.

Wiring for X-ray CT System shall be fed through to the outside of the west wall with 25’ of extra wire for hook up to LEAD utilities.

5.0 Applicable Documents:

OSHA Safety and Health Standards

29 CFR 1910 Occupational Safety and Health Standards (copies may be obtained at http://www.osha.gov)

Letterkenny Army Depot (LEAD) Publications:

LEAD Regulation 385-1: LEAD Safety and Occupational Health Program and safety bulletins.

LEAD Pamphlet 385-4 – Safety Requirements for Security, Safety, and Fire Prevention for Contractors Performing Work on LEAD (Copies may be obtained at LEAD Directorate of Contracting, Bldg 2)

National Fire Protection Association NFPA Standard 70 – National Electric Code NFPA Standard 79 – Electrical Standard for Industrial Machinery (copies may be obtained from http://www.nfpa.org/)

Unified Facilities Criteria

UFC 3-600-01 - Fire Protection Engineering For Facilities (copies may be obtained from http://www.nfpa.org/)

6.0 Tests:

6.1 Accuracy: If an accuracy test was performed by the OEM before the machine was shipped, the contractor shall repeat the accuracy test at LEAD after complete installation. The results of the test performed at LEAD shall be compared to those from the test at the factory. If no accuracy test was performed at the factory, the contractor shall be responsible for developing test procedures to demonstrate the accuracy and operation of the machine to comply the requirements of this specification. All test procedures shall be submitted to and approved by Depot Technical Point of Contact (TPOC) prior to the start of testing. To support the testing procedures, LEAD will provide materials as defined by the contractor.

7.0 Inspection and Acceptance: The equipment shall be examined for design, construction, materials, components, and workmanship to determine compliance with the contract and this specification. Any deviation from these requirements shall be cause for rejection.

7.1 Final Acceptance: Once all conditions of this contract are met, final acceptance will be after 100 hours of continuous operation without a breakdown or failure, or 14 days, whichever comes first. If the machine has a failure or breakdown and it is determined that is the fault of the machine hardware or software, the operating time and 14 days timeframe start over each time this happens. After the 100-hour operating time or 14 days have been met, final payment of this contract will be made.

PROPOSAL INSTRUCTIONS

PROPOSAL SUBMISSION

1. PROPOSAL SUBMISSION REQUIREMENTS

a. Each volume shall be submitted electronically via EMAIL to the Contracting Officer and Contract Specialist listed in SAM.GOV posting. Any portion of the proposal that is changed (as a result of negotiations or proposal revisions) should be annotated and dated. Each volume shall be clearly labeled with its Title and a copy number (e.g., copy 1 of 5).

b. Each paragraph should be single spaced, and shall be separated by at least one blank line. A standard, 12-point minimum font size applies. Arial or New Times Roman fonts are required. Tables and illustrations may use a reduced font size no less than 8-point and may be produced in landscape mode.

c. The following volumes of material shall be submitted:

Volume Title Digital Copies Maximum Pages

I Technical 2 50

II Cost/Price 2 25

III Past Performance 2 No page limit

IV Solicitation, Offer and Award Documents, and Certifications / Representations

2 No page limit

NOTE: Pages that exceed the required page limitations will not be evaluated. Additional pages over the maximum allowed will be removed or not read and will not be evaluated by the Government.

2. PROPOSAL FILES

a. Format. The submission shall be clearly indexed and logically assembled. Each volume shall be clearly identified and shall begin at the top of a page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date and Request for Proposal (RFP) number in the header and/or footer. A Table of Contents should be created using the Table of Content feature in MS Word. MS Word (doc) files shall use the following page setup parameters:

Margins – Top, Bottom, Left, Right – 1” Gutter – 0” From Edge – Header, Footer 0.5” Page Size, Width – 8.5” Page Size, Height – 11”

The following additional restrictions apply:

b. Content Requirement. All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the proposal in a concise manner, to permit a complete and accurate evaluation of each proposal. Each file of the proposal shall consist of a Table of Contents, Summary Section, and the Narrative discussion. The Summary Section shall contain a brief abstract of the file. Proprietary information shall be clearly marked. The following shall be included in the Narrative discussion:

(i) VOLUME I – Technical. The volume shall provide information to substantiate compliance with the Purchase Description.

(ii) VOLUME II – Cost/Price. The volume shall be organized into the following sections:

(1) Electronic Copy. Cost requirements: Files contained on the Volume II Cost files may not be password protected. Electronic links are only permissible within the Cost Volume. If files contain links, the links must be intact and maintained through all revisions. The Offeror shall not include pivot tables in Excel spreadsheets.

The Offeror shall provide a completed Section B Supplies or Services and Prices/Costs.

(2) Compliance. Failure to comply with the RFP requirements for Cost information may result in an adverse assessment of an offeror’s proposal and reduce or eliminate its chance of being selected for award. Offerors shall ensure that the information presented in this volume is consistent and correlates with the information contained in the other proposal volumes. Also, the Offeror shall ensure that the information submitted in this volume is consistent with and fully supports the amounts set forth in the SF1449 and continuation sheets.

(3) General Instructions. In accordance with Federal Acquisition Regulation (FAR) 15.402 and 15.403-

1, certified cost or pricing data are not required based on the fact that adequate competition is expected for this procurement. Information other than certified cost or pricing data may be provided in contractor format providing that sufficient information is made available. Information submitted shall be prepared following the instruction in FAR 15.403-5. If after receipt of proposals the Contracting Officer determines that there is insufficient information available to determine price reasonableness and none of the exceptions at FAR 15.403-1 apply, the Offeror may be required to submit cost or pricing data. Additionally, in the event that adequate competition is not obtained, the Contracting Officer may incorporate FAR 52.215-20 entitled, “Requirements for Cost or Pricing Data or Information Other Than Cost or Pricing Data,” into the solicitation and request a Certificate of Current Cost or Pricing Data.

There are no page limitations for this volume. Proposal information included in this volume which is not directly related to Cost will be disregarded.

(iii) VOLUME III – Past Performance. This volume shall contain past performance information regarding similar contracts.