Draft_Statement_of_Work_-_FEMA-NORTHCOM_Initiative.pdf

Department of Homeland Security (DHS) Federal Emergency Management Agency (FEMA)

Statement of Work (SOW) FEMA-NORTHCOM Initiative

1. Background

This effort will support the FEMA-United States Northern Command (NORTHCOM) Partner Nation Capacity Building Initiative developed in 2018. The Office of Policy and Program Analysis (OPPA)/Individual Assistance Division (IAD) is the site for the Initiative control center (HUB) and participates in the Leadership Advisory Group for the Initiative. It is a multi-year project to enhance emergency management capacities in Mexico. Contract support is required for planning support, event planning, data collection, management and visualization, document development and reporting.

2. Scope

• Performs Research and Analysis on requirements addressing national level programs and challenges in emergency management training and education.

• Facilitates executive level meetings and summits; to include assessing requirements, developing agendas, recommending and providing resources, applying approaches to include group facilitation and strategic planning techniques, and furnishing reports, to include action items, and providing recommended actions.

• Researches and reviews plans and authorities applicable to specific work streams.

Recommends and drafts strategic approaches; to include but not be limited to -drafting national training and exercise strategies; VIP strategic documents; and recommended multi-year approaches to training and educational programs.

• Researches and recommends curriculum to address training requirements in support of building national and regional capability.

• Identifies multi-national requirements to include integrated regional approaches for inter-operability.

• Serves as a subject matter expert on Emergency Management Career Pathways and Professional Certifications.

• Assists in the development of national and regional standardized training programs to facilitate operability and cross boarder mutual aid and assistance.

• Schedule regular VTCs, meetings and other events in support of Initiative.

• Produce regular reports and data visualization products (monthly, quarterly and annually) based on notes and minutes.

• Manage correspondence and daily communications of HUB.

• Facilitate group discussions as required.

• Support travel planning for HUB personnel.

3. Deliverables listed below, and further detailed in the corresponding tasks above, shall include:

• Task 1: VTCs, meetings and other events are successfully conducted as required.

• Task 2: Monthly, quarterly and annual reports and data visualization products, and meetings minutes are completed within 5 days of completion or tasking.

• Task 3: Respond to correspondence and daily communications on a daily basis.

• Task 4: Group discussions are conducted successfully, as directed.

• Task 5: Travel planning is completed within identified timelines, as required.

• Task 6: Weekly reports on Research and Analysis on requirements addressing national level programs and challenges in emergency management training and education.

• Task 7: As assigned, Executive level meetings and summits are successfully conducted, based on identified requirements, appropriate agendas, fully resourced, utilizing group facilitation and strategic planning techniques, and furnishing reports, to include action items, and providing recommended actions.

• Task 8: Weekly reports on research on plans and authorities applicable to approved specific work streams.

• Task 9: As directed, Strategic approaches are developed and submitted on an on-going basis; to include but not be limited to - drafting national training and exercise strategies; VIP strategic documents; and recommended multi-year approaches to training and educational programs.

• Task 10: Weekly reports on research and recommendations on curriculum to address training requirements in support of building national and regional capability.

• Task 11: Quarterly recommendations on multi-national requirements to include integrated regional approaches for inter-operability.

• Task 8: Research and submit within 3 months a proposal on Emergency Management Career Pathways and Professional Certifications.

• Task 9: Research and develop within 6 months national and regional standardized training program proposals to facilitate operability and cross boarder mutual aid and assistance.

4. Key Personnel In order to perform the requirements, the Contractor shall provide the professional skillsets to support the outlined tasks and activities. The following Key Personnel are identified for this effort:

• Secretary

• Subject Matter Expert

Key personnel must possess the following qualifications:

a. Secretary

i. College Degree

ii. Meeting Planning and Facilitation Experience

iii. Data Collection and Visualization Expertise

iv. Report Writing and Production

v. Bi-Lingual in English and Spanish (preferred)

b. Subject Matter Expert

i. Advanced college degree

ii. Minimum of 15 years in senior level emergency management agency activities.

iii. Extensive knowledge of Emergency Management Training and

Education systems, doctrine, models and technologies.

iv. Experience in developing and presenting high-level strategic documents addressing critical national and international disaster issues.

v. Experience and background in international emergency management engagements.

5. Place of Performance

This task will require support at FEMA HQ in Washington, D.C., and other locations which could include:

a. Emergency Management Institute (EMI), Emmitsburg, Maryland

b. US Northern Command Humanitarian Assistance Branch, Colorado Springs, Colorado

Tasks may require intervals of continuous, extended hours, and onsite presence. Overtime shall be requested through the Contracting Officer’s Representative and approved by the Contracting Officer.

6. Task Management The Contractor shall ensure that all tasks are performed in an efficient, accurate and timely manner, in compliance with the requirements of this document and project work plans.

7. Status Meetings The contractor shall meet with the COR, Project Manager, or Technical Monitor (TM) upon request to discuss work plans and exchange information. Additional meetings identified in the work plan will take place as scheduled.

8. Kick-Off Meeting / Project Plan The contractor shall meet with the Contracting Officer, COR and TM within 7 calendar days after contract award for a kick-off meeting.

The contractor shall provide a written Project Plan and Schedule within 14 calendar days after the kickoff meeting

9. Period of Performance

One year from date of award.