WW-27-01 Fairlee Well 3 Redevelopment RFP_Final.pdf

THE COMMISSIONERS OF KENT COUNTY, MARYLAND

REQUEST FOR PROPOSAL

# WW 27-01

FAIRLEE WTP WELL #3 REDEVELOPMENT

Director of Public Works

709 Morgnec Road

Chestertown, Maryland 21620

Fairlee WTP Well #3 Redevelopment RFP November 2026

SCHEDULE

RFP # WW 27-01

Date Step

RFP Notice November 2, 2026

Pre-Bid Meeting 10:00 a.m. Thursday, November 12, 2026

Last Date for Questions or Information 4:00 p.m. November 23, 2026

Bid Submission Deadline 11:00 a.m. December 3, 2026

Contract Award December 15, 2026

Completion March 15, 2027

Table of Contents

SECTION A. GENERAL MATTERS

1. Summary

2. Issuing Office

3. Silence of Specification

4. Preparation of Proposal

5. Prices Quoted

6. Samples or Brochures

7. Questions and Inquiries

8. Submission Deadline and Instructions

9. Duration of Offer

10. Withdrawal of Proposals

11. Public Inspection of Proposals

12. Changes in Contract Documents

13. Revisions to the RFP

14. Cancellation of the RFP; Rejection of All Proposals

15. Proposal Acceptance; Discussion

16. Disqualification of Bidders

17. Bid Opening

18. Omission of Specifications

19. Incurred Expenses

20. Compliance with Law

21. Acceptance of Terms and Conditions

22. Term

23. Failure to Deliver or Perform

24. Termination of Contract

25. Changes to the Contract

26. Agreement/Contract

27. Contract and Related Data

28. Contract Award

29. Contract Extension

30. Contract Documents

31. Kent County Purchasing Code

32. Termination for Convenience

33. Termination for Cause

34. Non-discrimination

35. Kent County Ethics Ordinance

SECTION B. BID PROPOSALS AND RELATED MATTERS

1. Pre-Bid Meeting

2. Presentation

3. Proposal Form

4. Bid Forms

5. Bid Notice Disclaimer

6. Bid Surety

7. Waiver of Technicalities

8. Basis of Award

9. Modification or Withdrawal of Bids

10. Performance and Payment Bonds

11. Substitutions

12. Alternates

13. Addenda

14. Trade and Brand Names

15. Product Literature

16. Exceptions to Bid Specifications

17. Time of Delivery

18. Default in Contracting

19. Payment Terms

20. Kent County Substance Abuse Policy

21. Insurance

22. Immigration Law Compliance

23. Federal Taxpayer Identification Certificate (W-9)

SECTION C. SCOPE OF WORK, SPECIFICATIONS AND RELATED MATTERS

This section is for the using or requesting department or agency to specify in detail, including references to attachments, etc., the specifications, drawings, details, etc., to be included in the RFP/IFB. It has been prepared primarily by the using agency.

1. General

2. Substitutions

3. Background Information

4. Building Specifications

5. Experience Required

6. Completion Time

7. Warranty

8. Award

9. Prevailing Wage Requirements

SECTION D. INDEX OF BID FORMS

1. Standard Sealed Bid Price Sheet

2. Standard Sealed Bid Form

3. Bid Surety

4. Signature Form

5. Affidavit of Qualifications to Bid

6. Non-Collusion Certificate

ATTACHMENTS

A. General Terms and Conditions of Contract

B. Well #3 O&M Material

SECTION A. GENERAL MATTERS

1. Summary

The County Commissioners of Kent County, Maryland, a body corporate, politic and a political subdivision of the State of Maryland (the “County”) is requesting proposals in accordance with

Chapter 49 of the Code of Public Local Laws of Kent County (CPLL) from public well drilling and maintenance firms with qualified staff in water treatment facility groundwater wells.

The purpose of the project is to perform inspection and redevelopment of an existing public well. The well is located onsite at the County’s Fairlee Water Treatment Facility at 1

Watertower Road Chestertown MD 21620.

2. Issuing Office

Joanne McNamara, JD

Director of Grants and Contracts

400 High Street

Chestertown, MD 21620

Telephone #: (410) 778-7427

Procurement@kentgov.org

The individual listed above shall serve as the “Director of Purchasing” and as the sole point of contact for purposes of this procurement.

3. Silence of Specification

The apparent silence of the specifications as to any detail, or the apparent omission from it of detailed description concerning any point, shall be regarded as meaning that only the best commercial practice is to prevail and only material and workmanship of the first quality are to be used. Proof of specifications compliance will be the responsibility of the bidder.

4. Preparation of Proposal

a. The bidder’s proposal shall be written in ink or typewritten on the form provided.

b. If items are listed with a zero quantity, bidder shall state unit price ONLY (intended for open end purchases where estimated requirements are not known). The proposal shall show a total bid price for each item bid and the total bid price of the proposal, excluding zero quantity items.

5. Prices Quoted

The prices quoted are those for which the material will be furnished F.O.B. destination and must include all charges that may be imposed during the period of the contract.

6. Samples or Brochures

Samples or brochures may be required by the County for evaluation purposes. They shall be such as to permit the County to compare and determine if the item offered complies with the intent of the specifications.

7. Questions and Inquiries

All questions and inquiries regarding the terms of this RFP should be directed to the Director of

Purchasing identified in Section A.2.

Questions must be submitted in writing to the person below. Questions should include WW 27-01 in the subject line.

Please refer any questions to: Director of Purchasing

Email: Procurement@kentgov.org

Questions must be received by the close of business (4:00 p.m.) on November 23, 2026. A summary of questions and answers will be posted on the County website and eMaryland

Marketplace Advantage (eMMA).

Written responses shall be considered the official answers and shall supersede any verbal discussions. Verbal answers at or subsequent to the pre-bid meeting are not binding and reliance should not be placed on the same.

8. Submission Deadline and Instructions

All proposals must arrive at the Attention of the Director of Purchasing (“Issuing Office”) by Thursday, December 3, 2026, no later than 11:00 A.M. EST in order to be considered.

Requests for extension of this date or time will not be granted. Offerors mailing proposals should allow sufficient mail and internal delivery time to ensure timely receipt at the Issuing Office.

Proposals or unsolicited amendments to proposals arriving after the closing date and time will

NOT be considered.

Bidders are cautioned that bids mailed, shipped by express, sent by courier, or hand-delivered to arrive the day of the bid opening must be in the hands of the Issuing Office no later than 10:00 a.m. EST on the date specified. Bids received later than that time will be returned unopened. Please check your method of delivery to see if it conforms to this requirement. Proposals must be mailed, shipped, or hand-delivered to the following address:

Director of Purchasing

Issuing Office c/o Department of Public Works

709 Morgnec Road

Chestertown, Maryland 21620

BIDDERS ARE ADVISED THAT MAIL IS DELIVERED ONCE A DAY, AND USUALLY

ARRIVES AFTER THE TIME SPECIFIED FOR BID DELIVERY ON THE

APPLICABLE DATE.

BIDS WILL NOT BE ACCEPTED AT ANY OTHER LOCATION.

THE COUNTY WILL NOT BE RESPONSIBLE FOR ANY BIDS DELIVERED TO ANY

OTHER LOCATION THAN THE ISSUING OFFICE OF THE DIRECTOR OF

PURCHASING, WHETHER SUCH OTHER LOCATION IS A COUNTY OFFICE OR

OTHERWISE.

All proposals must be in a sealed envelope with the following information clearly printed on the outside:

THIS IS A SEALED BID PROPOSAL FOR

KENT COUNTY – WW 27-01

Please note that if a bid is mailed, sent by messenger service, or delivered by commercial carrier

(e.g. FEDEX, UPS, etc.). THE OUTSIDE ENVELOPE, AS WELL AS THE INSIDE

ENVELOPE, IF ANY, MUST CONTAIN THE LEGEND SHOWN ABOVE. County staff receive many items through such services, and if the legend does not appear, a response may be misrouted or delayed in opening. The bidder takes full responsibility for the legend and THE

COUNTY WILL NOT DEEM A BID AS TIMELY RECEIVED, EVEN IF RECEIVED ON

TIME, IF OPENED LATER THAN THE DEADLINE DUE TO LACK OF THE APPROPRIATE

LEGEND ON THE MAILER/OUTSIDE ENVELOPE.

9. Duration of Offer

Unless otherwise specified by the County, proposals submitted in response to this solicitation are irrevocable for ninety (90) days following the closing date. This period may be extended only with the offeror’s written agreement.

10. Withdrawal of Unopened Proposals

A bidder may withdraw its proposal unopened after it has been deposited, if such a request is made prior to the time set for the opening of the proposal.

11. Public Inspection of Proposals

If the bidder designates a portion of its bid as confidential, it shall isolate and identify in writing the confidential portions. The bidder shall include with this designation a statement that explains and supports the bidder’s claim that the bid items identified as confidential contain trade secrets or other proprietary data.

12. Changes in Contract Documents

Changes to contract documents shall be made only in writing, and copies will be emailed, faxed, or mailed to all known prospective bidders. The County assumes no responsibility for verbal instructions or interpretations. The contract documents contain the provisions required for the contract. Information obtained from an officer, agent, or employee of the County or any other person shall not affect the risks or obligations assumed by the bidder or relieve him of fulfilling any of the conditions of the contract.

13. Revisions to the RFP

If it becomes necessary to revise this RFP, amendments will be provided to all prospective offerors that were sent this RFP or are known otherwise by the Director of Purchasing to have obtained this

RFP. Acknowledgment of the receipt of all amendments will be required.

14. Cancellation of the RFP; Rejection of All Proposals

The County may cancel this RFP, in whole or in part, or may reject any/all proposals submitted in response whenever this action is determined to be in the best interest of the County. Kent County shall have no liability or obligation to any of the proposers preparing or submitting proposals under this RFP.

15. Proposal Acceptance; Discussions

The County reserves the right to accept or reject any or all proposals, in whole or in part, received in response to this RFP, to waive or permit cure of minor irregularities, as determined by the

County, and to conduct discussions with all qualified bidders in any manner necessary to serve the best interests of the County. The County also reserves the right, in its sole discretion, to award a contract based upon the written proposals received without prior discussions or negotiations.

16. Disqualification of Bidders

Any one or more of the following causes may be considered sufficient for the disqualification of a bidder and the rejection of its proposal(s):

a. More than one proposal for the same contract from an individual, firm, or corporation under the same or different names.

b. Evidence of collusion among bidders.

c. Unsatisfactory performance record as evidenced by past experience.

d. If the unit prices are obviously unbalanced, either in excess or below reasonable cost analysis values.

e. If there are any unauthorized additions, interlineation, conditional, or alternate bids or irregularities of any kind which may render the proposal incomplete, indefinite, or ambiguous as to its meaning.

f. Non-attendance of mandatory pre-bid meetings may cause disqualification.

17. Bid Opening

All bids will be opened and publicly read by designated County staff at 11:00 a.m., December

3rd, 2026, at 709 Morgnec Road, Chestertown, Maryland. Bidders and other interested parties are invited to attend these public forums.

18. Omission of Specifications

The omission of any specifications, or details of any specifications which would normally apply to the products or service herein stated, shall not relieve the bidder from fulfilling the required specifications necessary to provide a finished product best suited for the intended purpose. The best commercial practices are to prevail, and only materials of first quality, correct type, size, and design are to be used.

Workmanship shall be of first quality. All parts and materials, whether specified herein or not, shall be rated to meet or exceed the maximum rating required by the product or service and its maximum intended purpose.

19. Incurred Expenses

The County will not be responsible for any costs incurred by a bidder in preparing and submitting a proposal in response to this RFP.

20. Compliance with Law

By submitting an offer in response to this RFP, the offeror, if awarded the contract, agrees that it will comply with all federal, state, and local laws applicable to its activities and obligations under the contract.

21. Acceptance of Terms and Conditions

By submitting a response to this RFP, an offeror shall be deemed to have accepted all the terms, conditions, and requirements set forth in this RFP unless otherwise clearly noted and explained in its proposal. All proposals submitted in response to this Request for Proposal become the property of the County.

All County agreements are subject to the County’s General Terms and Conditions and purchasing laws unless otherwise specifically changed or waived hereunder or in the

Contract.

22. Term

Any contract(s) resulting from this procurement will be for the stated period; however, all contracts are subject to non-appropriations and termination for convenience clauses.

23. Failure To Deliver or Perform

In the event the offeror fails to deliver the goods or services covered by the contract and in accordance with the delivery dates stipulated in the contract, the County reserves the right to purchase on the open market those goods and services which the offeror has failed to deliver and shall deduct any additional costs incurred by the County as a result of such failure to deliver, from any money due to the offeror under the contract or other contracts with the County.

24. Termination of Contract

The County reserves the right to cancel the contract entered into as a result of this bid if, in its opinion, there shall be a failure on the part of the offeror at any time to perform faithfully any of the contract requirements. Should the offeror fail to comply with contract requirements, except for circumstances beyond its control such as, but not limited to an Act of God, war, flood, and governmental restrictions, the County reserves the right to purchase the required goods or services in the open market and charge the offeror with any excess costs, or to complete the required work or obtain the required goods at the expense of the offeror and to withhold any monies that may be due or become due and apply same to any expenses or excess costs incurred to the County.

The County may terminate this agreement at any time, for any reason, and shall be liable only for time and costs incurred as of the date of termination.

25. Changes to the Contract

The County may at any time make changes within the general scope of the contract in the design or specifications of the services to be delivered. The contract shall be modified in writing to reflect any equitable adjustment caused by any increase or decrease in the offeror’s cost or time required for performance or change in scope of service. The County reserves the right to increase or decrease quantities and/or projects at their discretion.

26. Agreement/Contract

Any agreement or contract resulting from the acceptance of a Proposal shall be on forms either supplied by or approved by the County and shall contain, at a minimum, applicable provisions of the Request for Proposal. The County reserves the right to reject any agreement that does not conform to the Request for Proposal and any County requirements for agreements and contracts.

27. Contract and Related Data

No reports, information or data given to or prepared by the County under the contract shall be made available to any person by the firm without the prior written approval of the County.

28. Contract Award

It is the intent of the County to award a contract to the lowest qualified responsible and responsive bidder within thirty (30) calendar days following bid opening; however, the County requires bidders to sign the “Standard Bid Acceptance” form to guarantee their bid for a period of ninety (90) days following the bid opening date. The County reserves the right to reject any and/or all bids.

The County reserves the right to award all or any of the individual Bid Items depending on the lowest responsible bid for the Bid Items selected.

The County also reserves the right to further negotiate further the terms of the contract, including the award amount, with the selected bidder prior to entering into a contract. If contract negotiations cannot be concluded successfully with the selected bidder, the County may negotiate a contract with the next selected bidder, and so on. The County reserves the right to negotiate with the bidder whose proposal is the closest to being acceptable or to seek additional proposals after the proposal date. The County reserves the right to waive any irregularities and technicalities and may, at its discretion, request a follow-up or amended proposal.

29. Contract Extension

There is no anticipated contract extension required for this project.

30. Contract Documents

The Contract Documents shall include this RFP, Schedule, Information to Bidders, Bid Forms, Specifications, Drawings, Addenda, the County General Terms and Conditions, the resulting contract, and any other documents which are clearly intended to be a part of the terms, conditions, requirements, and specifications for the subject products or services.

31. Kent County Purchasing Code

All County purchases are subject to and to be accomplished in accordance with Chapter 49 of the

Code of Public Local Laws of Kent County (“CPLL”). Bidders should familiarize themselves with Chapter 49. A copy of Chapter 49 may be obtained from the Clerk of the County

Commissioners, by phone at 410-778-4600 or is available online through the County’s website at http://www.kentcounty.com/ .

32. Termination for Convenience

Contracts shall remain in effect for the time duration and quantity specified unless the contract is terminated by the County. The County may terminate the contract at any time by giving written notice of such termination and specifying the effective date thereof at least thirty (30) days before the effective date of termination.

33. Termination for Cause

If, for any reasons or through any cause, the Contractor fails to fulfill in a timely and proper manner, its obligations under this Contract, or if the Contractor violates any of the covenants, agreements, or stipulations of this Contract, the County shall thereupon have the right to terminate this contract by giving written notice to the Contractor of such termination and specifying the effective date thereof, at least five (5) days before the effective date of such termination. In the event of termination, all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs, reports, or other material prepared by the Contractor under this Contract shall, at the option of the County, become property of the County. The Contractor shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents and other materials which is usable to the County.

34. Non-discrimination

The County is an equal opportunity employer. The County complies with Title VI of the Civil

Rights Act of 1964, which provides that no person shall be denied on the grounds of race, color, or national origin, be excluded from, be denied the benefits of, or discriminated against under any program or activity receiving Federal financial assistance. Each bidder shall verify http://www.kentcounty.com/ through execution of the bid form that it does not discriminate on the basis of race, color, creed, religion, gender, age, lawful sexual orientation, marital status, national origin, or on any other basis generally prohibited by any federal, State, or local law, rule, or regulation.

35. Kent County Ethics Ordinance

By submitting a bid in response hereto, the bidder acknowledges that it is familiar with the

County’s Code of Ethics, CPLL, Chapter 29, and certifies that it has no knowledge of any violation of that Chapter, any conflict of interest which may exist or arise under Chapter 29 if the bidder is awarded a contract, and of giving any gift (as that term is defined in Chapter 29) to anyone who has or may participate in the awarding of this contract or the management or supervision thereof. Contact the County’s Attorney Office at 410-810-0428 if any additional information is required. A copy of Chapter 29 may be obtained from the Clerk of the County

Commissioners at 410-778-4600 or can be found online through the County’s website at http://www.kentcounty.com/ .

SECTION B. BID PROPOSALS AND RELATED MATTERS

1. Pre-Bid Meeting

A Pre-Bid Meeting is scheduled for 10:00 AM EST on Thursday November 12th, 2026 at the

Fairlee WTP, 1 Watertower Road, Chestertown, MD 21610. All interested offerors interested in making an additional site visit shall contact the Director of Purchasing at

Procurement@kentgov.org to make arrangements for access.

2. Presentation

Offerors may be required to make individual written or oral presentations to the County representatives in order to clarify their proposals.

3. Proposal Form

Proposals should be simply and economically prepared to provide a straightforward, concise description of the offeror’s proposal for meeting the requirements of this procurement.

4. Bid Forms

All Bids must be made on the required bid forms. All blank spaces for bid prices must be completed in ink or typewritten, and the bid form must be fully completed and executed when submitted. Unless otherwise specifically required, only one copy of the bid form is required. A conditional or qualified bid will not be accepted. The base price on the bid form shall be the total cost of the item being bid in accordance with the specifications in the RFP. Alternates shall http://www.kentcounty.com/ mailto:Procurement@kentgov.org only be used to reflect increases or decreases in the base bid price. Only those alternates which are specifically requested by the County will be considered.

5. Bid Notice Disclaimer

The mailing of bid solicitations (notices) to incumbent and/or potential vendors of goods and services is a courtesy extended by the County, as well as a method for generating interest among vendors. For purposes of bidding opportunities, generally, interested vendors should rely on the public notices published in the newspapers of general circulation in Kent County and posted online at eMaryland Marketplace Advantage (eMMA).

6. Bid Surety

All bids shall be accompanied by a Bid Surety in the form of a certified check, or bid bond, made payable to the County Commissioners of Kent County, Maryland for the penal sum of 5% of the bid price. Bid Surety will be returned to all bidders upon completion of the contract award process, with the exception of the successful bidder. Non-Performance or failure to sign the contract within ten (10) business days after the award, (or later within the bid guarantee period at the discretion of the County), or withdrawal of a bid subsequent to opening but prior to award, shall result in forfeiture of the Bid Surety. Any Bid Surety and related forms and instruments required must be executed and attached to the bid submittal.

7. Waiver of Technicalities

The County reserves the right to waive formalities or technicalities in bids, as the interest of the

County may require, in accordance with the terms of the County’s Purchasing Ordinance, Chapter

49, CPLL.

8. Basis of Award

All responsive proposals from responsible firms will be eligible for contract award on the following weighted factors:

a. Lowest price from a responsive and responsible bidder as indicated by the total price on the bid form for the Bid Items selected by the County.

b. Compliance with specifications.

c. Compliance with terms of the bid package.

d. Ability to perform or deliver on time.

The County may undertake such investigations or inquiries as it deems necessary to determine the ability of the bidder to perform the work, and the bidder shall furnish the County with all requested information and data for this purpose.

9. Modification or Withdrawal of Bids

a. Pre-Opening Modification or Withdrawal of Bids:

Bids may be modified or withdrawn by written notice received by the Director of

Purchasing before the time and date set for bid opening.

b. Disposition of Bid Bond:

If a bid is withdrawn in accordance with this regulation, the Bid Bond, if any, shall be returned to the Bidder.

c. Late Bids, Late Withdrawals, and Late Modifications:

Any bid and any request for Withdrawal or Modification received after the time and date set for receipt and opening of bids is late and will be disregarded.

10. Performance and Payment Bonds

No Performance or Payment Bond is required for this RFP.

11. Substitutions

The material, products, and equipment described in the bidding documents establish a standard of required function, dimension, appearance, and equality to be met by any proposed substitution, unless specifically stated otherwise. No substitutions will be considered prior to receipt of the bids unless a written request for approval has been received at least ten (10) days prior to the receipt of bids. Each such request shall include the name of material or equipment for which a substitution is proposed and a complete description of the proposed substitute including drawings, cuts, performance, test data, and any other information necessary for evaluation.

12. Alternates

An alternate is a dollar amount to be added to or subtracted from the base bid price. The County may request alternate prices to compare various options that may be in their best interest. The

County shall have the right to accept alternates in any order or combination, and to determine the low bidder on the basis of the base bid and alternates accepted.

13. Addenda

Addenda, if any, will be emailed, mailed, or delivered to all that are known to have received a complete set of bidding documents and will be posted on the County website and eMaryland

Marketplace Advantage. Copies of Addenda will be made available for inspection wherever bidding documents are on file for that purpose. No addenda will be issued later than three (3) days prior to the date for receipt of bid, except an Addendum withdrawing the request for bids or one which includes postponement of the date for receipt of bids.

14. Trade and Brand Names

Unless specifically provided otherwise in an RFP, the use of or references to any trade or brand names in this bid package shall be solely for the purpose of establishing a standard and shall in no way infer that other trade and brand names will not be acceptable.

15. Product Literature

Bidders shall include with their bid submittal literature detailing make, model, and specifications of the product which they are bidding, if applicable.

16. Exceptions to Bid Specifications

Any bidder taking an exception to the stated specifications or requirements must make such exceptions clear and in writing, and shall attach such exceptions to, or include them in, the sealed bid proposal. This section is not to be construed to mean that the county is obligated to accept any such exception.

THE COUNTY IS NOT OBLIGATED TO ACCEPT ANY BID NOT IN CONFORMANCE

WITH BID SPECIFICATIONS AND MAY REJECT SUCH BIDS WITHOUT

COMMENT OR REVIEW. BIDDERS TAKING SUCH EXCEPTIONS DO SO AT THEIR

OWN RISK.

17. Time of Delivery

The Contractor, after receipt of written notice of the award of the contract and receipt of the purchase order, shall diligently prosecute same so that it will be fully completed within the number of consecutive calendar days stated in the proposal. Calendar days for completing delivery of the bid items shall start from the date of notice of said award and purchase order.

18. Default in Contracting

Should the bidder to whom the contract is awarded fail or be unable to execute the contract for any reason within seven (7) calendar days after notification of award, then an amount equal to the difference between the accepted bid price and that of the next highest bidder shall be forfeited from the bid surety to the County as liquidated damages.

19. Payment Terms

Payment will be made only for properly approved invoices supported by adequate information and details enabling the County to determine that the appropriate level of performance has been reached, including invoices for materials already delivered and services already performed.

Otherwise, payment will not be made. Invoices must include the period covered and a detailed itemization of the items or services included in the invoice, which shall be subject to review by the County. Invoices shall be submitted monthly (for ongoing projects or orders) or within thirty

(30) days of delivery or completion (for single service or delivery contracts) by paper or by email.

Approved payment shall be made to the contractor within thirty (30) calendar days of receipt of an acceptable invoice. Invoices shall be mailed or emailed directly to the designated Contract

Administrator.

20. Kent County Substance Abuse Policy

The County adopted the “Kent County Government Substance Abuse Policy,” a policy to which the successful bidder must strictly adhere. Prospective bidders are cautioned to make themselves familiar with the policy. Bidders must state on the “Standard Bid Form” whether or not you have a drug abuse program in effect.

21. Insurance

Prior to execution of a contract, the successful bidder shall submit a “Certificate of Insurance” indicating it carries the appropriate insurances in the amount specified in this RFP. Coverages shall be maintained continuously throughout the term of the contract with no lapses in coverage.

Unless otherwise specified, coverage levels shall be required as follows:

a. Professional malpractice, negligence, and errors and omissions coverage in minimum amounts of $2,000,000.00 per event and $1,000,000.00 per person.

b. General Liability - Minimum - $2,000,000.00 per occurrence.

c. Workers’ Compensation Insurance as required by law.

d. Comprehensive Liability Insurance with minimum limits of $1,000,000.00 per person, $2,000,000.00 per occurrence. Policy shall include the broad form of Comprehensive

General Liability Endorsement or its equivalent.

e. All required coverages shall include and specifically name the County as an additional insured and loss payee with respect to all operations under the contract, and for the duration of the contract, in full.

f. The successful bidder will furnish the County any up-to-date certificates of insurance stating the requirements listed above at contract implementation and should insurance coverage change or be renewed at any time.

22. Immigration Law Compliance

By submitting and signing a proposal, each bidder hereby certifies that it does not, and if awarded the contract, will not during the performance of the contract, employ illegal workers or otherwise violate any provisions of any applicable federal, State, or local law concerning the employment of illegal aliens, the certification of nationality of workers, or otherwise.

23. Federal Taxpayer Identification Certificate (W-9)

All first-time successful bidders doing business with the County must submit a completed standard

“Federal Taxpayer Identification Certificate – W-9” with accurate remit-to address for payments and correspondence and signed and dated for the current calendar year.

SECTION C. SCOPE OF WORK, SPECIFICATIONS AND RELATED MATTERS

1. General

It is the intent of these specifications to cover all aspects of demolition and installation warranted by this RFP.

Any incidental or additional work required to fulfill the requirements of the specified work shall be considered a part of said specified work and no additional payment shall be made. All work shall be performed in accordance with the prevailing code for the trade or trades involved and shall be done in a first-class workmanship manner. Inferior or shoddy workmanship or materials will not be tolerated nor accepted for payment. It shall be fully understood that the Department of Public Works shall make the final decision as to the acceptance of all work and material and that in the event of an adverse decision, no claim of any sort shall be made against the county or any of its employees, agents, or assigns.

2. Background

A. General

The County is requesting proposals from well drilling and maintenance firms with qualified staff in water treatment facility groundwater wells.

The purpose of the project is to perform an inspection and redevelopment of an existing public well. The well is located onsite at the County’s Fairlee Water Treatment Facility at 1

Watertower Road Chestertown MD 21620.

Well #3 was constructed in 1994 to a screened depth of 655 feet. The Goulds Model

275H25-5 submersible pump has a design capacity of 250 gpm. The pump is set on a 4-inch steel pipe to a depth of 189 feet. The well head is equipped with a Baker Monitor 8” x 4” pitless unit. Water is conducted to the plant through a 6” pipe.

See Attachment B for well information from the Plant Operation and Maintenance Manual.

B. Specifications

The County is in the final process of constructing a new well to replace Well #2 on the grounds of the Fairlee WTP. Work on redevelopment of Well #3 will not occur until the new well is online in November 2026.

The following services are required:

• Perform one (1) hour step test to determine pumps current condition.

• Perform one (1) hour pre-redevelopment constant rate test to determine present flow capabilities.

• Remove existing submersible pump, motor, drop pipe and wire and perform above ground inspection of equipment and provide a detailed report outlining your findings and recommendations for the County’s consideration.

• Prepare well for TV inspection and perform 360° TV inspection of well.

• Install 8" wire brush and wire brush entire casing and screen to remove any iron or scale buildup.

• Remove 8" wire brush and install 6" wire brush and airlift well.

• Remove 6" wire brush and install high velocity jetting tool and submersible pump.

• High velocity jet entire screened area while pumping submersible unit.

• Remove jetting equipment and install 6" swab.

• Swab and airlift entire screened area to loosen and remove any materials dislodged during jetting and retighten gravel pack.

• Remove swab and re-install submersible pump, motor, drop pipe and wire

• Perform one (1) hour post-redevelopment test to determine flow capabilities.

• Provide a follow-up detailed report of the well redevelopment and recommendations for any repairs or replacement parts for the submersible pump system.

The proposal shall provide a lump sum cost breakdown of each of the following tasks:

1. Labor to remove and reinstall the submersible pump and perform high velocity jetting and swabbing of the well with pre- and post-redevelopment testing.

2. High velocity jetting pump rental.

3. 360° pre-redevelopment TV inspection.

4. Perform above-ground inspection of pumping equipment.

All work will be performed in accordance with all applicable Federal, State, and local regulations.

3. Substitutions

Whenever a material, method of construction, article or piece of equipment is identified on the plans or specifications by reference to brand name or catalog numbers, it shall be understood that this is referenced for the purpose of defining the scope of work, performance or other salient requirements and that other materials, methods of construction, or products of equal capacities, quality and function shall be considered. The contractor may recommend the substitution of a material, method of construction, article, or piece of equipment of equal substance and function for those specified herein, if in the opinion of the county, such substitution is of equal substance and function to that specified. The contractor warrants that if substitutes are approved, no major changes in the function or general design of the project will result. Incidental changes or extra component parts required to accommodate the substitute will be made by the contractor without a change in the contract price or to the contract time.

4. Experience Required

In addition to the bid price, bidders shall submit evidence of their experience and qualifications as it relates to this project. References shall also be provided with current contact information.

Past performance, staff qualifications and availability, and other resources will be major criteria in the review of proposals.

5. Completion Time

This project must be completed within 90 calendar days after issuance of the Notice to Proceed.

6. Warranty

The contractor shall provide a one (1) year labor and materials warranty, exclusive of natural disaster and/or third-party damage.

7. Award

The successful bidder shall be selected based upon a review of qualifications, experience, and price. The decision of the County Commissioners of Kent County shall be final. The County

Commissioners of Kent County reserve the right to accept or reject any or all proposals, should it be in the best interest of the county to do so.

8. Prevailing Wage Requirements

There are no prevailing wage rate requirements on this project.

SECTION D. INDEX OF BID FORMS

The following pages are to be completed and returned to the Issuing Office by the date and time aforementioned in Section A.8. These forms are in the order found on the Table of Contents, but are also listed here:

1. Standard Sealed Bid Price Sheet

2. Standard Sealed Bid Form

3. Bid Surety

4. Signature Form

5. Affidavit of Qualifications to Bid

6. Non-Collusion Certificate

STANDARD SEALED BID PRICE SHEET

To the County Commissioners of Kent County, Maryland:

We hereby submit, for your review, our proposal requested by the RFP. This proposal includes and incorporates all information and specifications, required by and contained within the Contract Documents, as also described in the RFP, the same as if specifically written herein. A completed, signed, and accepted copy of this

Standard Sealed Bid Form shall serve as a valid and binding contract.

1. Labor to remove and reinstall submersible pump and perform high velocity jetting and swabbing of well with pre and post redevelopment testing.

2. High velocity jetting pump rental. $______________________

3. 360° pre-redevelopment TV inspection. $______________________

4. Perform above ground inspection of pumping equipment. $______________________

Total Bid Amount. (which encompasses all labor and material necessary for the completion of the project in accordance with the Contract Documents)

____________________________________________________Dollars and _______________Cents

Written Bid Price

County reserves the right to award the contract to the lowest responsible bidder for any bid item.

Contractor to begin work as specified in the “Notice to Proceed” and to prosecute said work to complete the contract within ninety (90) calendar days.

Note Acknowledgement of Receipt of any Addendums _____________________________________________

Drug Abuse Policy in Effect (Circle One) YES NO

Certificate of Insurance attached (Circle One) YES NO

Bid Surety Attached (Circle One) YES NO

Signature Form executed (Circle One) YES NO

Affidavit of Qualification to Bid completed (Circle One) YES NO

Non-Collusion Certificate completed (Circle One) YES NO

STANDARD SEALED BID FORM

BIDDER: _____________________________________________________________________________

AGENT (TYPED): _____________________________________________________________________

FIRM NAME: _________________________________________________________________________

ADDRESS: ___________________________________________________________________________

TELEPHONE: ________________________________________________________________________

EMAIL: ______________________________________________________________________________

Submitted by: _________________________________________________________________

(Signature of authorized agent above)

On ______________________, the ______________ day of ________________________ 2026.

Accepted by:

Daniel F. Mattson, P.E., CM, CFM by Authority of the County

Commissioners

ATTEST:

_____________________________________ DATE _______________________

BID SURETY

KNOWN ALL MEN BY THESE PRESENTS, that we the undersigned, _____________________________________________________________________________as principal, and

__________________________________________________________________________ as surety, are hereby held and firmly bound unto the County Commissioners of Kent County AS OWNER in the penal sum of

______________________________________ for the payment of which, well and truly to be made, we hereby jointly and severally bind ourselves, successors and assigns.

The condition of the above obligation is such that, whereas the principal has submitted to the County

Commissioners of Kent County, a certain BID, attached hereto and hereby made a part of hereof, to enter into a contract in writing, for the ___Fairlee WTP Well #3 Redevelopment.__________________________________

NOW, THEREFORE,

a) If said BID shall be rejected, or

b) If said BID shall be accepted and the principal shall execute and deliver a contract in the form of

Contract attachment hereto (properly completed in accordance with said BID) and shall furnish a

BOND for his faithful performance of said contract, and for the payment of all persons performing labor, furnishings, materials, in connection therewith, and shall in all other respects perform the agreement created by the acceptance of said BID, then

c) this obligation shall be void, otherwise the same shall remain in force and effect; it being expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall, in no event, exceed the penal amount of the obligation as herein stated.

The Surety, for value received, hereby stipulates and agrees that the obligations of said Surety and its

BOND shall be in no way impaired or affected by any extension of the time within which the OWNER may accept such BID, and said Surety does hereby waive notice of any such extension. IN WITNESS WHEREOF, the Principal and Surety have hereunto set their hands and seals, and such of them as are corporations have caused their corporate seals to be hereto affixed and these presents to be signed by their proper officers, the day and year first set forth above.

Principal Surety

By: ________________________________ By: ____________________________________

IMPORTANT: Surety companies executing BONDS must be authorized to transact business in Maryland.

SIGNATURE FORM

NAME OF BIDDER: __________________________________________________________________

SIGNATURE OF AUTHORIZED PERSON: ______________________________________________

PRINT AUTHORIZED PERSON: _______________________________________________________

TITLE OF AUTHORIZED PERSON: ____________________________________________________

STREET NAME AND NUMBER: ______________________________________________________

CITY, STATE, ZIP CODE: ____________________________________________________________

TELEPHONE NUMBER: ______________________________________________________________

E-MAIL _____________________________________________________________________________

DATE: ______________________________________________________________________________

BIDDERS FEDERAL EMPLOYER IDENTIFICATION NO. __________________________________

BIDDERS CONTRACTORS LICENSE AND PERMIT NUMBERS:

AFFIDAVIT OF QUALIFICATION TO BID

I HEREBY AFFIRM THAT

1. I am the (Title) ____________________________________________________________________and the duly authorized representative of the firm of (Name of Corporation) ______________________________

___________________________________________________________________________ whose address is __________________________________________________________________________________ and that I possess the legal authority to make this affidavit on behalf of myself and the firm for which I am acting.

Except as described in paragraph 3 below, neither I nor the above firm, nor to the best of my knowledge, any of its officers, directors, or partners, or any of its employees directly involved in obtaining contracts with the

State of any county, bi-county, or multi-county agency, or subdivision of the State, have been convicted of, or have pleaded no contender to a charge of, or having during the course of an official investigation or other proceeding, admitted in writing or under oath, acts or omissions which constitute bribery, attempted bribery, or conspiracy to bribe under the provisions of Criminal Law Article of the Annotated Code of Maryland, or under the laws of any state or the Federal government.

2. (State "none", or as appropriate, list any conviction, plea, or admission described in paragraph 2 above, with the data: court, position with the firm, and the sentence or disposition, if any)

I acknowledge that this affidavit is to be furnished to the County Attorney for the County Commissioners of Kent County, and where appropriate, to others. I acknowledge that, if the representations set forth in this affidavit are not true and correct, the County Commissioners of Kent County may terminate any contract awarded and take any other appropriate action. I further acknowledge that I am executing this affidavit in compliance with

Section 16-101, et seq. of the State Finance and Procurement Article of the Maryland Code, which provides those certain persons who have been convicted of, or have admitted to bribery, attempted bribery, or conspiracy to bribe may be disqualified, either by operation of law or after hearing, from entering into contracts with the State or any of its agencies or subdivisions.

I do solemnly declare and affirm under the penalties of perjury that the contents of this affidavit are true and correct.

Signature _______________________________________________ Date ________________________

NON-COLLUSION CERTIFICATE

I HEREBY CERTIFY I am the _____________________________________________________

(Title) and the duly authorized representative of the firm of __________________________________________ whose address is ______________________________________________________________________

AND THAT NEITHER I, nor to the best of my knowledge, information, and belief, the above firm, nor any of its other representatives, I here represent, have:

a. Agreed, conspired, connived, or colluded to produce a deceptive show of competition in the compilation of the bid, or offer being submitted herewith.

b. Not in any manner, directly or indirectly, entered into any agreement, participated in any collusion to fix the bid price or price proposal of the bidder, or offer of herein or any competitor, or otherwise taken into action in restraint of free competition bidding in connection with the Contract for which the within bid or offer is submitted.

In making this affidavit, I represent that I have personal knowledge of the matters and facts herein stated.

I do solemnly declare and affirm under the penalties of perjury that the contents of this affidavit are true and correct to the best of my knowledge, information, and belief.

Date Signature

Date Print Name or Type

ATTACHMENT A

GENERAL TERMS & CONDITIONS OF CONTRACT

BETWEEN COUNTY & CONTRACTOR

1. ACCOUNTING SYSTEM AND AUDIT, ACCURATE INFORMATION

The Contractor certifies that all information the Contractor has provided or will provide to the County is true and correct and can be relied upon by the County in awarding, modifying, making payments, or taking any other action with respect to this contract including resolving claims and disputes. False or misleading information constitutes grounds for the County to terminate this contract for cause and to pursue any other appropriate remedy.

The Contractor certifies that the Contractor's accounting system conforms to generally accepted accounting principles, is sufficient to comply with the contract's budgetary and financial obligations, and is sufficiently able to produce reliable financial information.

The County may examine the Contractor's and any first-tier subcontractor's records to determine and verify compliance with the contract and to resolve or decide any claim or dispute arisen under this contract. The

Contractor and any first-tier subcontractor must grant the County access to these records at all reasonable times during the contract term and for three (3) years after final payment (or for such longer period as may be required pursuant to any federal, state, or other loan or grant condition). If the contract is supported to any extent with federal or state funds, the appropriate federal or state authorities may also examine these records. The Contractor must include the preceding language of this paragraph in all first-tier subcontracts.

2. AMERICANS WITH DISABILITIES ACT

The Contractor agrees to comply with the nondiscrimination requirements of Titles II and III, and other provisions, of the Americans with Disabilities Act of 1990, Pub. Law 101-336, as amended, currently found at

42 U.S.C., § 12101, et seq.

3. APPLICABLE LAWS

This contract must be construed in accordance with the applicable laws, rules, and regulations of the State of Maryland (without regard to its conflicts of laws principles) and of Kent County. All Kent County laws, rules, and regulations are incorporated by reference into, and made a part of, this contract. In the case of any inconsistency between this contract and such laws, rules, and regulations, the laws, rules, and regulations shall govern. The Contractor must, without additional cost to the County, pay any necessary fees and charges, obtain any necessary licenses and permits, and comply with applicable federal, state and local laws, codes and regulations. For purposes of litigation involving this contract, except for Contract Disputes discussed in paragraph

8 below, exclusive venue and jurisdiction must be in the Maryland State courts located in Kent County, Maryland.

4. ASSIGNMENTS AND SUBCONTRACTS

The Contractor may not assign or…