Construction Bid Submission Review Summary

This file is a construction bid submission review document prepared by the West Virginia Office of Shared Administration, Purchasing Division, on behalf of the Department of Health Facilities. The project involves repair and paving of existing parking lots at Welch Community Hospital located at 454 McDowell Street in Welch, West Virginia. The scope of work includes approximately 52,997 square feet of Superpave hot mix asphalt paving with 2-inch removal depth and 2 lifts in the main entrance area, approximately 3,000 square feet with 4-inch removal depth, sealcoating of approximately 26,000 square feet in employee parking and loading dock areas using 2 coats, crack sealing of approximately 1,200 linear feet, re-striping of parking areas, milling of adjoining roads and entrances, surface mix dragging for low spots, tack coat application, and non-destructive compaction testing. A pre-bid meeting was conducted on August 18, 2026, with written questions due August 20, 2026, at 10:00 a.m. EST. Proposals are due September 1, 2026, at 10:00 a.m. EST under ARFQ 0512 WEH2700000003. All work must be completed within 180 business days from Notice to Proceed during standard hours of 7:00 a.m. to 7:00 p.m., Monday through Friday, excluding West Virginia holidays.

The contract is subject to federal compliance requirements, including Davis-Bacon wage rates, minority and women's business enterprise participation provisions, domestic material preferences, and Byrd Anti-Lobbying certification for awards exceeding $100,000. Award will be made to the lowest qualified responsible bidder based on the base bid total and any accepted alternates, with a maximum of five alternates permitted. Vendors must hold a current West Virginia Contractors License and demonstrate successful completion of at least three similar projects verified by references prior to award. The project is funded with federal funds and subject to 2 C.F.R. 200.317-200.327 requirements. Monthly progress payments will be made upon the Architect's approval with 10 percent retention until substantial completion. The vendor is responsible for all permit procurement. Inquiries should be directed to Roberta A. Wagner, buyer, at (304) 558-0437 or roberta.a.wagner@wv.gov.