TCA.pdf

This is a Request for Quotations (RFQ) document issued by the West Virginia Office of Shared Administration, Purchasing Division, on behalf of the Department of Health Facilities for parking lot repair and paving services at Welch Community Hospital. The project encompasses repair and paving of multiple parking lot areas at 454 McDowell Street in Welch, including approximately 52,997 square feet of Superpave hot mix asphalt paving with 2-inch removal depth and 2 lifts in the main entrance area, approximately 3,000 square feet with 4-inch removal depth and 2 lifts, sealcoating of approximately 26,000 square feet in employee parking and loading dock areas with 2 coats, crack sealing of approximately 1,200 linear feet, and re-striping of main and employee parking areas. Additional work includes milling adjoining roads and entrances, surface mix dragging for low spots, tack coat application, and non-destructive compaction testing. A pre-bid meeting was conducted on August 18, 2026, with written questions due August 20, 2026, at 10:00 a.m. EST. Proposals are due September 1, 2026, at 10:00 a.m. EST under ARFQ 0512 WEH2700000003. All work must be completed within 180 business days from Notice to Proceed during standard hours of 7:00 a.m. to 7:00 p.m., Monday through Friday, excluding West Virginia holidays.

The procurement is funded with federal funds and subject to federal compliance requirements under 2 C.F.R. 200.317-200.327, including Davis-Bacon wage rates, minority and women's business enterprise participation provisions, domestic material preferences, Equal Employment Opportunity standards, debarment screening through SAM, and Byrd Anti-Lobbying certification for awards exceeding $100,000. Contract awards will be made to the lowest qualified responsible bidder based on the base bid total and any accepted alternates, with a maximum of five alternates permitted. Vendors must hold a current West Virginia Contractors License and demonstrate successful completion of at least three similar projects verified by references prior to award. Monthly progress payments will be made upon Architect's approval with 10 percent retention until substantial completion. The vendor is responsible for all permit procurement. For inquiries, contact Roberta A. Wagner, buyer, at (304) 558-0437 or roberta.a.wagner@wv.gov.