Final_ARFQ_0512_WEH2700000003_1_WV_ARFQ_FORM.PDF

This is an Agency Request for Quote (ARFQ) form issued by the West Virginia Office of Shared Administration, Purchasing Division, on behalf of the Department of Health Facilities for Welch Community Hospital. The solicitation requests bids for repair and paving services of existing parking lots at Welch Community Hospital, located at 454 McDowell Street in Welch, West Virginia. The scope of work includes approximately 52,997 square feet of Superpave hot mix asphalt paving with 2-inch removal depth in two lifts at the main entrance area; approximately 3,000 square feet of paving with 4-inch removal depth in two lifts; sealcoating of approximately 26,000 square feet in employee parking and loading dock areas with two coats; crack sealing of approximately 1,200 linear feet; and re-striping of main and employee parking areas. Additional work includes milling adjoining roads and entrances, surface mix dragging for low spots, tack coat application, and non-destructive compaction testing. A pre-bid meeting was held on August 18, 2026, at 1:00 p.m. EST, and written questions were due by August 20, 2026, at 10:00 a.m. EST. Proposals are due on September 1, 2026, at 10:00 a.m. EST and should be submitted to the Kanawha Valley Building, Health and Human Resources, 7th Floor, 300 Capitol Street, Charleston, West Virginia 25301. The contract term requires completion of all work within 180 business days from the Notice to Proceed during standard working hours of 7:00 a.m. to 7:00 p.m., Monday through Friday, excluding West Virginia state holidays.

Contract awards will be made to the lowest qualified responsible bidder based on the base bid total and any accepted alternates, with a maximum of five alternates permitted. Vendors must hold a current West Virginia Contractors License and demonstrate successful completion of at least three similar projects verified by references prior to award. Monthly progress payments will be made upon Architect approval with 10 percent retention until substantial completion. The procurement is funded with federal funds and is subject to federal compliance requirements under 2 C.F.R. 200.317-200.327, including Davis-Bacon wage rates, minority and women's business enterprise participation provisions, domestic material preferences, Equal Employment Opportunity standards, debarment screening through the System for Award Management (SAM), and Byrd Anti-Lobbying certification for awards exceeding $100,000. Vendors are responsible for all permit procurement. For additional information, contact Roberta A. Wagner, buyer, at (304) 558-0437 or roberta.a.wagner@wv.gov.