WUG Suites RFI.docx

Extended Stay Facility Privatization Request for Information

1.0 General Information

2.0 Contracting Office Address

3.0 Introduction

Nellis Air Force Base is located in Southern Nevada about 8 miles from the City of Las Vegas but within the boundaries of Clark County in the Northeast corner of Las Vegas. NAFB consists of over 7 million square feet of facilities with a population of over 12,000 military, civilian, and contractor personnel. Nellis Air Force Base is home to more military training schools and visiting personnel for training than almost every other Air Force base with over 113K visitors per year.

4.0 Purpose

This is a Request for Information (RFI) only. This RFI is being conducted pursuant to the Federal Acquisition Regulation (FAR) Subpart 5.201(c). No contract will be awarded from this announcement and no reimbursement will be made for any costs associated with providing information submitted in response to this RFI; all costs associated with responding to this RFI will be solely at the responding party’s expense.

This RFI is issued solely for informational and planning purposes; it does not constitute a Request for Proposal (RFP), Request for Quote (RFQ) or any obligation on the part of the Government. Responses to this notice are not offers and cannot be accepted by the U.S Government to form a binding contract. Nellis Air Force Base is not at this time seeking proposals, nor will it accept unsolicited proposals. The Government will utilize the information provided only to develop the acquisition strategy for a possible future requirement. Failure to respond to this requirement does not preclude participation in the anticipated RFP/RFQ (if issued).

Please be advised that all submissions become Government property and will not be returned. It is the responsibility of the interested parties to monitor the Government Point of Entry (beta.SAM.gov) site for additional information pertaining to this RFI.

5.0 RFI Objectives and General Requirements

5.1 Objectives

This RFI is to improve industry access to acquisition information and enhance competition by identifying contracting and subcontracting opportunities to assist Nellis Air Force Base to provide extended stay facilities for training students.

5.2 Acquisition Strategy

A contract is not being solicited nor awarded from this announcement; however, in the event that the Government proceeds toward a solicitation/award, a firm fixed price contract, concessionaire contract or memorandum of agreement would be most likely. Responses may include potential CLIN structures for use in a possible RFP/RFQ.

6.0 Inquiries

All questions regarding this RFI must be submitted, in writing via email to MSgt Michael McGuire at michael.mcguire.16@us.af.mil or 2d Lt Jonathan Schnicker at jonathan.schnicker@us.af.mil. Questions will be addressed within a reasonable amount of time, generally no more than 72 hours after receipt.

7.0 Responses

7.1 Response Format

***ALL RESPONSES ARE TO BE UNCLASSIFIED. DO NOT PROVIDE CLASSIFIED INFORMATION IN A RESPONSE TO THIS REQUEST FOR INFORMATION*** Vendor responses should not exceed three (3) pages with a font size no smaller than 10pt and no greater than 12pt. Responses shall include the completed Market Research Questionnaire (SECTION 9.0) and submitted in a PDF file type. The format for the RFI responses is described below:

7.2 Response Content

1. Introduction: Provide a brief description of existing capability to perform the requirements or provide proposed Statement of Work (SOW) language for the services and/or any proposed solution. In the event your company chooses to provide information subject to inclusion in a future RFP/RFQ SOW, clearly identify those portions and provide any appropriate authorizations for release of that portion of information within any subsequent RFP/RFQ SOW issued by Nellis Air Force Base, exclusive of any proprietary markings.

2. Technical Capability: The respondent’s technical ability shall describe the services and/or any product solution(s) or dataset for the areas described in Paragraph 6.0 of this RFI. To help the Government with its gathering of market research, the responses should include an overall description of the proposed services and/or any product solution(s) and provide technical data and a demonstrated ability for those areas identified. The descriptions should include lead time/schedule information for delivery of services and/or product(s). Interested parties should provide information on their ability to use existing assets if available, and they should discuss their ability to procure, customize/configure, maintain, and/or provide technical support for the resources needed to provide the proposed services and/or product(s). Interested parties should also describe potential technical benefits of their proposed services and/or product solution(s) in terms of existing technologies or resources within industry, and they should address potential improvements/enhancements/cost efficiencies of specific approaches. Interested parties should provide any other relevant supporting documentation demonstrating capabilities.

Note: Proprietary information and/or trade secrets, if any, must be clearly marked on all materials. All information received that is marked Proprietary will be handled accordingly.

7.3 Response Deadline and Submission Location

Submit the required information in a MS Word Doc. or, pdf file attachment to MSgt Michael McGuire, Contract Specialist, at michael.mcguire.16@us.af.mil. Please include "Nellis Extended Stay Facilities" in the e-mail subject line. If this subject line is not included, the email may not get through Air Force email filters. Filters are designed to delete emails without a subject or with a suspicious subject or attachments. Attachments with files ending in .zip or .exe are not allowable and will be automatically deleted by the filters. Please ensure only .pdf, .doc, .docx, .xsls or .xls documents are attached to your email. All other attachments may be deleted by the filters. If you have any questions regarding this Request for Information, please submit them via e-mail to michael.mcguire.16@us.af.mil. The submission closing date is 14 January 2021 at 2:00pm PST.

8.0 Primary Point of Contact

MSgt Michael McGuire Contract Specialist michael.mcguire.16@us.af.mil

9.0 Market Research Questionnaire

Nellis Air Force Base, is conducting market research in compliance with Federal Acquisition Regulation, Part 10. The Government contemplates award of a firm fixed price (FFP) contract, concessionaire type contract or memorandum of agreement. A single solicitation will be issued for extended stay lodging facilities to support the United States Air Force Weapons School training program.

Please answer the following questions:

The North American Industrial Classification (NAICS) code for the services is 721310 – Rooming and Boarding Houses, Dormitories, and Workers’ Camps, with a size standard of $7.5M. Please indicate NAICS your firm’s eligible to bid under.

Based upon this standard, what is your business size? ___Small___Large___Other Can your firm provide the service as either a prime contractor or as a subcontractor?

________Prime _______Subcontractor If you are a small business, what level of subcontracting, if any would your firm utilize? Services (except construction). At least 50 percent of the cost of contract performance incurred for personnel shall be explained for employees of the concern.

Is a FFP contract, Concessionaire contract or Memorandum of Agreement a better contract type for this requirement?

Please provide any feedback, areas for clarification, or questions on the draft requirements document for Government review and consideration. Your feedback is appreciated as we continued to refine the requirement.

10.0 Statement of Work

INTRODUCTION

The United States Warfare Center at Nellis Air Force Base hosts various training schools to include a doctorate level weapons school to personnel of the United States Air Force.

BACKGROUND

Nellis Air Force Base hosts Weapons School which lasts 5.5 months and the facilities which currently house these students have been deemed inadequate to facilitate the training environment. New facilities are required whether through renovation of the existing facilities, or the demolition and new construction of facilities. The Government intends to have privatized facilities in order to achieve an adequate training environment.

PERIOD OF PERFORMANCE

The Government is willing to consider various contract/agreement lengths in order to achieve the desired facilities and a fair profit share for all parties.

ANTICIPATED QUANTITIES

The Government is seeking the privatization of extended stay facilities at Nellis Air Force Base. This includes the renovation of the existing facilities or new construction of facilities to support the expected occupants. The offeror must be able to operate and manage the facility for the duration of the contract or agreement. The Government estimates approximately 118 extended stay rooms are required on base and expect to be filled to 98% capacity year-round. Historical profits have been approximately $4 million per year for these long term stay suites. Nellis Air Force base also requires an event space intended to accommodate up to 2,000 people for events such as symposiums, graduations, etc. Additionally, the Government expects to have a surplus of over 300,000 bed nights per year off-base, which are currently contracted out on an as required biases. Current GSA Lodging rates are $122 for Las Vegas. Offerors be advised that changes are possible due to Air Force training needs, funding, and scheduling however it has been historically consistent and is projected to continue as such.

TRAINING LOCATION

The Nellis Air Force Base Weapons Undergraduate School (WUG) Suites are located at the following locations:

Buildings 523, 538, 540, and 545 Nellis Air Force Base, NV, 89191

FACILITY REQUIREMENTS

All facilities shall possess or meet all the criteria as stated below. The contractor shall provide extended stay facilities to house up to 118 rooms. The facilities shall be maintained and managed by the contractor to include room reservations, housekeeping and maintenance.

The renovated or constructed facilities must be FEMA approved. Facilities must also be compliant with the requirements of the Hotel and Motel Fire Safety Act of 1990 (Public Law 101-391) (15 W.S.C. 2201 et. Seq.) to be eligible for award. Offerors proposing facilities which are not listed as compliant will be rejected as non-responsive. In addition, facilities must be compliant with Federal, State, and Municipal Health Codes and the requirements of the Americans with Disabilities Act (Public Law 101-336) (42 U.S.C. 12101 et. Seq.). Contractor shall be in possession of a current, valid certificate of occupancy for each property used.

The contractor must maintain compliance and certifications throughout the term of the award.

SECURITY/SAFETY

The Contractor shall provide an environment that is in compliance with all safety codes required by law. At a minimum, the Contractor is required to have the following:

1. The contractor facility shall be equipped with preferably Electronic Key Lock system or normal key locks on guest room access doors and all other primary guest entrances and exits in all buildings. Secondary or doors limited to essential staff entry/exit only will employ appropriate measures to ensure limited controlled access.

1. The contractor shall have a Fire Protection policy which includes a written plan reviewed by the local fire department, and the contractor shall rehearse this plan with its entire staff at least semi-annually for all buildings.

1. The Contractor shall ensure that the facility has a minimum of one English-speaking staff member who can handle security and emergency issues at every property.

1. The Contractor shall provide adequate on site front desk.

1. The Contractor shall have in all buildings view ports, deadbolts, and secondary locks on guest room doors.

1. The Contractor shall have self-closing guest room doors.

LODGING REQUIREMENTS

General Requirements The facility must be rated at the AAA Three Diamond or better as shown at: http://midatlantic.aaa.com/Travel/Hotels The facility must have capacity to accommodate 30 or more guests in individual rooms in a block reservation at one time.

The facility must consist of only be Smoke Free rooms.

Early check-in times to accommodate flight arrivals (as available).

Late check-out times to accommodate flight departures (as available).

Accommodations to temporarily store luggage (up to five days) in a secure location while guest attends meetings before departing for airport on check-out date.

Should the price of per diem for lodging fall below the contract rate, the contract rate shall be adjusted to not exceed the price of per diem for lodging.

Room Requirements Rooms must be individual/private sleeping rooms with private toilet and shower/tub facilities.

Include industry standard services such as complimentary toiletries, daily clean linen and towel service.

In-room or common area Wi-Fi service.

Desk equipped with laptop outlet, telephone and lighting.

Closet space for hanging clothing, and drawer space for folded clothing.

In-room microwave, refrigerator, stove top, pots, pans, plates, bowls, glasses, silverware, coffee pot in room with coffee, tea and condiments.

Iron and ironing board available.

Basic cable television, local and long distance telephone service, wake up calls or alarm clock/radio, hairdryer, and security safe or lock box.

Cleanliness Requirements Guest rooms, corridor floors, walls and ceilings must be free of debris, marks and damage.

All guest room furniture, fixtures and equipment must be clean, neat and well-maintained.

Sink, tub, shower, toilet, bidet must be clean, free of hairs, stains and discoloration.

Bathroom tile and grouting must be clean, not discolored, cracked or mildewed.

Faucets and drains must operate smoothly and easily.

Minimum bath linens are present (one bathmat; two each of facecloth, hand towel and bath towel) and are free of spots, stains, tears and obvious frays.

Conference Room/Event Center Conference/Meeting room space to accommodate approximately 2,000 people various configurations from business conference set-ups through entertainment set-ups. To include AV capabilities and setup (projector, speakers and screen and Wi-Fi.)

Though not required, preference will be given to offerors who meet/exceed all requirements and that offer additional amenities such as a fitness center, business center, etc. Event flexibilities built into the Conference Room/Event Center will also be preferred.

ADDITIONAL CHARGES/INCIDENTAL EXPENSES

Incidental expenses, such as but not limited to room service, telephone calls, pet deposit, movie and game rentals, restaurant invoices, parking, etc., are the responsibility of the individual traveler, and shall be billed to the individual. The Government will not pay for any charges beyond the agreed upon number of rooms at the nightly room rate.

Any additional days not requested and authorized by the COR shall be billed directly to the guest. Damages to furnishings, appliances, and facility shall be charged directly to the guest.