WSMS 2025 - PWS.pdf

AIR FORCE TEST CENTER (AFTC)

PERFORMANCE WORK STATEMENT (PWS) FOR

WIRELESS SYSTEMS MAINTENANCE SERVICES AT

EDWARDS AFB, CALIFORNIA

Nov 2024

Table of Contents

SECTION 1

1.1 INTRODUCTION:

1.2 SCOPE of WORK:

1.3 SERVICES:

1.4 EQUIPMENT

SECTION II

2.0 Service Summary (SS)

2.7 Environmental Protection

2.8 Security Information and Site Access

2.9 Hours of Operation

2.12 Security Requirements

2.13 Safety and Health Requirements

2.14 Mishap Reporting

2.15 OPSEC

SECTION 1

1.1 INTRODUCTION:

The mission of Edwards AFB (EAFB), Mission Support Group, 412CS/SCOTR is to provide top quality, customer-oriented communications services for Edwards AFB (EAFB), Air Force Research Laboratory (AFRL) and Air Force Plant 42 (AFP 42). The objective of this Performance Work Statement (PWS) is to provide EAFB with efficient, effective, performance-based Wireless Systems Maintenance Services (WSMS) by a highly qualified, fully trained and dedicated workforce who shall provide all resources (labor and materials) to perform the WSMS described within this PWS in a manner that meets the objectives stated herein performed in accordance with commercial industry standards for professional WSMS.

1.2 SCOPE of WORK:

Maintenance Support Requirements: Provide priority and routine maintenance support service on a recurring and nonrecurring basis. Work in conjunction with other necessary maintenance personnel, to return the equipment back to an operational status. Necessary maintenance personnel can include, but are not limited to, Civil Engineers, Telephone Maintenance, Commercial Telecommunications Providers, and other government, contractor employees, and escorting vendors. Any removal of fixed government equipment from the installation must be pre-approved in writing by the Contracting Officer (CO) or his/her designated representative.

1.3 SERVICES:

1.3.1 Priority Service: Provide priority maintenance service, in accordance with the

Wireless System Restoration Priorities, required to repair or maintain an item so that its performance shall equal or exceed the original manufacturer's specifications.

Within two hours from government notification of a priority equipment outage, the contractor's representative shall be on-site and actively engaged in identifying the cause of the outage. Complete all priority service requests and return the equipment to fully operational status within 24 hours from outage notification. Excess delays due to material availability or circumstances beyond the contractor's control shall be identified in writing to the Wireless Systems Manager (WSM) as soon as possible but not later than 24 hours from notification. Respond to priority outages and repairs 24 hours a day, seven days a week including holidays and weekends. Coordinate required system downtime with the WSM.

1.3.2 Routine Service: Provide routine maintenance and repair service as required to repair or maintain an item so that its performance shall equal or exceed the original manufacturer's specifications. Within eight business hours from government notification of a routine equipment outage, the contractor's representative shall be on-site and actively engaged in identifying the cause of the outage. Complete all routine service requests and return the equipment to fully operational status within 10 business days of the equipment outage. Excess delays due to material availability or circumstances beyond the contractor's control shall be identified, in writing, to the WSM as soon as possible but not later than 10 business days from outage notification. Coordinate additional system downtime with the WSM not later than 2 hours before the required system downtime.

1.3.3 Recurring Maintenance and Repair: Accomplish recurring maintenance and repair of equipment and return the item to operational status. Recurring maintenance and repair includes preventive maintenance and Inspections; Corrosion Control Inspection; equipment wiring; installing missing components and voltage compliance checks; adjustment and/or repair required on a recurring basis. Conduct recurring maintenance in order to sustain safe and reliable operating condition of the equipment annually, at a minimum, or in accordance with manufacturer's specifications and standard commercial practices. Use manufacturer's specified numbered parts and include all installed options and accessories. In the case of scheduled maintenance, that requires system downtime, notify the WSM a minimum of two business days prior to the scheduled maintenance. Recurring repairs shall not include replacement of user-installed batteries. Prepare and submit to the WSM a written report of the month’s completed inspections and include a list of any discrepancies identified by fifth business day each month.

1.3.4 Non-recurring Maintenance Service: Nonrecurring maintenance is service needed on an "as required basis" and is not covered under recurring maintenance service.

Nonrecurring maintenance service shall be accomplished not later than 21 business days after receipt of verbal (with work order following within 24 hours) or a written work order from the WSM. Nonrecurring maintenance of handheld equipment may be accomplished at the government furnished location, the user’s location or at the contractor's place of business. All handheld equipment removed from EAFB, AFRL, or AFP42 shall be identified on a "work order" to maintain accountability of the items. Use only manufacturer's specified numbered parts. Ensure the radio operates within manufacturer’s specifications. Ensure that intrinsically safe radios are maintained to retain their intrinsically safe/factory mutual or UL status after repair.

Ensure Advanced Encryption Standard (AES) radios are maintained in compliance with current technical industry standards. The contractor shall not use unauthorized components that will void the Factory Mutual or UL Approval. All non-recurring maintenance service shall be guaranteed for 30 days after work order is closed.

Inspect new radios at the end of the warranty period. Maintain accurate accountability records for all equipment transported off base for repairs.

1.3.5 Over and Above Repairs. Over and above repairs are specific repairs which are considered beyond fair wear and tear and must be performed to ensure the WSMS are adequately maintained. The Contractor must obtain approval from the WSM (<$2,500) or from the CO (=>$2,500) prior to performing the actual Over and Above Work. Approval will be done in writing, unless under emergency conditions where oral approval may be used for less than $2,500. All oral approvals will be followed up in writing. The approval will establish a firm-fixed price for the work request. Failure of the Contractor to provide the information required on the Over and Above Work Request, within the specified time frame, may be grounds for the Government to openly compete the Over and Above Work. If the Government and the Contractor cannot agree upon a firm-fixed price for the Over and Above Work request, the Government has the right to openly compete the Over and Above Work. Permits the Government and the contractor to negotiate parts and labor, which are within the general scope of the contract and are necessary to make repairs or prevent malfunctions but are not specifically identified and priced. If, during the maintenance/repair, the contractor recommends work not priced elsewhere in contract, the contractor will submit a work order request, with detailed cost estimate and warranty terms, to the COR, and WMS within five business days. The contractor shall not proceed with the over and above repair work until the work order has been approved by the COR or WSM. The contractor shall commence work and complete work by the mutually agreed upon dates. All Over and Above repairs shall be guaranteed for 30 days after work order is closed.

1.3.6 Authorized Service Requests: Ensure all requests for service are initiated by only authorized government personnel within the WSMS shop. Prepare and submit to the WSM a written report of the month’s completed inspections (Installs, Removals, relocation) and include a list of any discrepancies identified by fifth business day each month.

1.4 EQUIPMENT

1.4.1 Equipment Removal and Installation: Removal and installation of fixed and mobile equipment and other accessories as requested. After equipment is removed, return the equipment to the WSM unless otherwise specified on the removal request.

Remove or install mobile equipment on EAFB, AFRL, or AFP 42 at the location specified by the WSM.

1.4.2 Fixed and Mobile Equipment Removal: Remove only the fixed and mobile equipment as requested on the removal work order. In cases where the work order requests removal of associated equipment, remove all equipment related to the fixed equipment.

Associated equipment may include, but is not limited to, antennas, coaxial cables, towers, hardware ground rods, ground wires, guy wires, and anchors. Remove all items related to the mobile radio or vehicle charger installation. Plug all mounting holes or cable entrances extending to the exterior and interior of the vehicle because of equipment installation.

1.4.3 Equipment Installation: Installation, for both fixed and mobile equipment in accordance with industry standards and the installation work order. Installations made to Fire Department Vehicles shall meet National Fire Protection Association 1901 standard for Automotive Fire Apparatus. Install all necessary parts to complete equipment installation and then verify the serviceability of the equipment prior to departing the area. For mobile equipment installations, install a separate independent power cutoff switch. In some cases, a bracket may need to be fabricated to make the equipment stable and operational for vehicle use. Vehicle installations are to be complete within 10 days. Upon completion of installation, work area will be left free of all tools, rubbish or scrap material. Any panels removed during equipment installation will be returned to the customer if not reused.

1.4.4 Equipment Relocation: Relocate fixed equipment as requested on work order.

Associated equipment may include, but is not limited to, mobile equipment, desk sets, power supplies, computers, consoles, VPMs, fixed mobile equipment, antennas, coaxial cables, towers, hardware ground rods, grounding wires, guy wires, and anchors. Upon completion of installation, work area will be left free of all tools, rubbish or scrap material.

1.4.5 Equipment Neglect or Misuse: The contractor shall not be held responsible for repair times due to neglect or misuse on the part of the government. The contractor shall provide a written cost estimate to the WSM within the 10 days from the date notified of/or the contractor identified suspected neglect or misuse. The written cost estimate shall be provided to the government at no additional charge. Written estimates shall include the estimated cost of labor and material, and the specified time needed to bring the equipment into fully operational condition. No repairs will be made until the contractor and the government have agreed, in writing, to the cost and time frame for the repair. This work will be handled as an Over and Above type action.

1.4.6 TRUNKED SYSTEM INFRASTRUCTURE

Manufacturer Model Name Estimated Motorola System Client Computers 3 Motorola All Site Routers 5 Motorola All Site Switches 27 Motorola Paging Interface/Tone

Alert

Motorola Logging Recorder/Playback

Motorola MCC 7500 Consoles 37 Motorola GTR-8000 Repeater 30

BTG TxRx Systems TX Combiner 50 BTG TxRx Systems Receive Multicoupler 5

Cambium Microwave PTP800 2 Black Box FlexPoint 100Fx/TX

Fiber extender

Black Box 1 Port T1/E1 Ethernet Network Extender –

LR0301A

1.4.7 Recurring Equipment Removal, Installation, Relocation, Programming (PWS 1.4)

1.4.8 Nonrecurring maintenance service (PWS 1.3.4-1.3.5)

Equipment Estimated Monthly Estimated Yearly Install Mobile 5 60

Remove Mobile 5 60 Install Mobile Control

Head 5 60

Remove Mobile Control Head

5 60

Install Fixed Antenna 1 12 Remove Fixed Antenna 1 12

Install Light bar 4 48 Remove Light bar 4 48 Install URC-200 2 24

Remove URC-200 2 24 Install Support

Equipment 12 144

Remove Support Equipment

12 144

Relocate Console 0 1 Relocate Console

Accessories 0 1

Relocate VPM 0 1 Relocate APX Mobile 0 1 Program MCC7500 0 1

Program APX subscriber units

10 60

Program URC -200 Control Head

1 12

Equipment Estimated Monthly Estimated Monthly Repair Handheld 5 60 Repair Mobile 2 24

Repair URC 200/300 1 12 Repair URC 300

Amplifier .5 6

Repair Multiple Charger .5 6 Repair Support

Equipment 5 60

1.5 Wireless System Restoration

1.5.1 Priority/System

a) 2020HS SmartZone Regional Core Trunk System

b) MCC 7500 Consoles/ NICE playback recorder/ KMF client

c) 911 Center Fire Station (FS1)

d) Security Forces (ECC)

e) Maintenance Operations Center (MOC)

f) All other Consoles

1.5.2 Multiple Individual Net/System repairs will be accomplished in the following order:

a) Multiple net outages will be repaired in order, following the above priorities

b) Base Stations, Repeaters and Controllers

c) Remotes

d) Other fixed ancillary equipment

e) Mobile Radios and/or vehicle chargers

f) Portable equipment

1.5.3 RF Site List

a) Red Hill 345209.44N/1180705.58W Elev: 2716 ft Building #: 5783 Tower

Height: 140 FT

b) Main Site 345644.78N/1175448.21W Elev: 2555 ft Building #: 4971

Tower Height: 140 FT

c) AFRL 345617.90N/1174128.95W Elev: 3190 ft Building #:8743 Tower Height: 140 FT

d) Shadow Mountain 344414.39N/1173339.00W Elev: 4004 ft

e) Plant 42 (AFP42) Building #: 510 Tower Height: 120 FT

1.5.4 Vehicles

a) Trucks

b) SUVs

c) Cars

d) Fire Trucks

e) Tankers

f) Other Vehicles

SECTION II

2.0 Service Summary (SS)

2.1 General

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success but do not represent all contract performance requirements.

All contract performance requirements in this PWS will be monitored.

2.2 Performance Evaluation

Performance of a service shall be evaluated to determine whether or not it meets the performance requirements of this contract. Re-performance of unacceptable services at no additional cost is the preferred course of action when appropriate. In the case of issued Corrective Action Reports (CARs), the Contracting Officer shall take appropriate measures according to inspection of services clause in the contract, i.e., FAR 52.246-4, 52.246-5, or 52.212-4(a). Corrective Action Reports may categorize nonconformance as minor, major or critical IAW the following FAR 46.101 definitions:

“Minor nonconformance” means a nonconformance that is not likely to materially reduce the usability of the supplies or services for their intended purpose or is a departure from established standards having little bearing on the effective use or operation of the supplies or services.

“Major nonconformance” means a nonconformance, other than critical, that is likely to result in failure of the supplies or services, or to materially reduce the usability of the supplies or services for their intended purpose.

“Critical nonconformance” means a nonconformance that is likely to result in hazardous or unsafe conditions for individuals using, maintaining, or depending upon the supplies or services; or is likely to prevent performance of a vital agency mission.

SS

# Performance Objective PWS

Section Performance Threshold

Rating Criteria

Quality

Priority Maintenance Service

1.3.1 100% of the time

Discrepancies:

0 = Satisfactory > 0 = Unsatisfactory

Nonrecurring maintenance service shall be accomplished not later than 21 business days after receipt of verbal (with work order following within 24 hours) or a written work order from the WSM

1.3.4 100% of the time Discrepancies:

0 = Satisfactory > 0 = Unsatisfactory

Maintain accurate accountability records for all equipment transported off base for repairs.

1.3.4 100% of the time in accordance with record procedures

Discrepancies:

0 = Satisfactory > 0 = Unsatisfactory

Performs radio installations and removals according to all applicable industry standards

1.4 100% of the time. Discrepancies:

0 = Satisfactory > 0 = Unsatisfactory

Schedule

Prepare and submit to the WSM a written report of the month’s completed installs, removals, relocations by fifth business day each month.

1.3.3 Scheduling and

completion are within requested timeframes

Timeframes met Yes = Satisfactory No = Unsatisfactory

Vehicles Installations 1.4.3 Within 10 days Timeframes met

Yes = Satisfactory No = Unsatisfactory

Cost Control

Management

Small Business

Regulatory

Other Areas

2.3 Government Quality Assurance. The government shall inspect and evaluate the contractors’ performance to ensure services are received in accordance with requirements set forth in this contract. The COR will use the contractor’s work schedule, or modified version thereof, to record validation results. Results of the validation then becomes the official Air Force record of the contractor’s performance. Government surveillance of tasks not listed in the PWS or by methods other than those listed in the PWS (such as provided for by the Inspection of Services clause) may occur during the performance period of this contract. Such surveillance will be done according to standard inspection procedures or other contract provisions. Any action taken by the CO as a result of surveillance will be according to the terms of this contract.

2.3.1 The government will periodically evaluate the contractor’s performance in accordance with the Quality Assurance Surveillance Plan (QASP). The government may inspect each task as completed and increase the number of quality assurance inspections if deemed appropriate because of repeated failures discovered during surveillance inspections or because of repeated customer complaints. Likewise, the government may decrease the number of quality assurance inspections if performance dictates.

2.3.2 When an observation indicates defective contractor performance, the COR will require the contractor’s Contract Manager or representative at the site to initial the observation. The formal process is, when a performance threshold has not been met or contractor performance has not been accomplished, the COR will initiate and provide the CO a Corrective Action Report (CAR) for issuance to the contactor. The contractor shall respond to the CAR IAW instructions provided and in the CAR. While the formal process of this paragraph to address unacceptable contractor performance is always available, the Government reserves the right to initiate a less formal process involving the contractor, the COR and the CO meeting together at no additional cost to the Government regarding unacceptable contractor performance.

2.4 Performance Assessment.

2.4.1 Periodic Surveillance. This method requires the COR to employ a “spot check” style of evaluation based on the contractor’s services. Periodic surveillance will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annual or annually) and may be adjusted, based on quality trends.

2.4.2 Customer Complaints. The COR will receive and investigate all complaints. The COR will be responsible for validating customer complaints. The CO shall make final determination of the validity of customer complaint(s) in cases of disagreement with the COR and the contractor. Validated customer complaints shall be corrected within 2 hours of notification. CO will validate corrective action.

2.4.3 Review of Audits. COR reviews results of the contractor’s accepted quality management system audits and related quality metrics.

2.4.4 100 Percent Inspection. This method requires the COR to do 100 percent inspection on all task performed. Appropriate for tasks that occur infrequently. Usually only deals with Safety and/or Security, unless mandated by an Air Force Instruction (AFI) or industry standard.

2.5 Quarterly Progress Meetings. The CO, Government’s Program Manager (PM), /Functional Services Manager (FMS), COR, other government personnel as appropriate, and the contractor shall meet quarterly to discuss the contractor’s performance.

2.5.1 The following issues, at a minimum, shall be discussed:

a) Opportunities to improve the contract,

b) Any modifications required of the contract,

c) Unsatisfactory inspections,

d) Valid customer complaints against each performance objective observed, and

e) Steps taken by the contractor to prevent occurrences in the future.

2.5.2 The contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends.

2.5.3 The minutes of these meetings will be reduced to writing, signed by the CO and any other signatures as deemed appropriate, distributed to the functional area and the contractor. Should the contractor not concur with the minutes, the contractor will provide a written notification within 5 working days to the CO identifying areas of non-concurrence for resolution.

2.6 Contracting Officer Representative (COR). CORs are representatives of the CO and will participate in the administration of this contract. After award of the contract, the contractor will be provided a letter identifying the COR and setting forth their duties and authorities. The COR is not authorized to change any of the terms and conditions of the contract/task order.

2.6.1 Acquisition Team Meetings. The contractor’s Contact Manager (CM) with the CO, Contract Administrator (CA), COR, and other government personnel constitute an acquisition team (See FAR 1.102 (c) and shall meet on a regular basis. The Acquisition Team will establish how often meetings are needed based on contract complexity. As a subset of the Acquisition Team, Government members of the Acquisition Team are often referred to as the Multi-Functional Team (MFT) and may meet as determined by the MFT. The contractor may request a meeting with the CO when the contractor believes such a meeting is necessary. If the CO or CA deems necessary, written minutes of any such meetings shall be recorded by the CA in the contract file and signed by the PM and the CO or CA. If the contractor does not concur with any portion of the minutes, such nonoccurrence shall be provided in writing to the CO within 10 calendar days following receipt of the minutes.

2.6.2 Contractor’s Performance. The government assesses a contractor’s performance on an on-going basis, both positive and negative, and provides a record on a given contract during a specified period of time.

2.6.3 Past Performance Information (PPI). PPI can be provided to other government agencies, as requested.

2.6.4 Contractor Performance Assessment Report (CPARS). Depending on the estimated value of the contract, formal assessment and reporting of contractor performance is required and is documented using the CPARS system. An assessment usually provided on an annual basis is sent to the contractor’s representative for their comment. The contractor will have up to 60 days to review and comment on the assessment.

2.7 Environmental Protection

2.7.1 The Contractor shall comply with all applicable Federal, state, and local laws, regulations, and standards, including Air Force and installation policies, directives, and instructions, that are or may become applicable to the Contractor’s activities in performance of this contract.

2.8 Security Information and Site Access

2.8.1 The Contractor shall designate in writing to the CO, within five (5) calendar days prior to performance, the name and local telephone number of the individual to act as his/her representative. The representative shall be responsible for the overall management and coordination of the contract and shall have full authority to act for the Contractor on all matters relating to the daily operations of this contract.

2.9 Hours of Operation

2.9.1 Contractor is responsible for performing services on the EAFB, AFRL, and AFP42 between the hours of 7:30 am through 4:30 pm PST, Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

2.9.2 The Contractor will not be reimbursed when the Government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW when the Government facility is not closed for the above reasons.

2.9.3 Recognized Holidays: The Contractor is not required to perform services on the following Federal holidays.

a) New Year’s Day

b) Martin Luther King Jr.’s Birthday

c) President’s Day

d) Memorial Day

e) Juneteenth

f) Independence Day

g) Labor Day Martin

h) Columbus Day

i) Veteran’s Day

j) Thanksgiving Day

k) Christmas Day

2.10 Base Facility

2.10.1 The government will furnish or make available to the contractor, as base support, approximately 600 square feet in building 1850 on main base. The contractor will occupy only those facilities required to perform the services required by this PWS. AF guidelines and those in AFTCI 32-15 to ensure that the initial utilization, and any changes in scope of utilization, mission and personnel requirements by the contractor from the current government use of these facilities, will result in the equivalent change in scope of facility occupancy by the contractor. All facilities unused by the contractor shall be turned back to the government. Government facilities have been inspected for compliance with Occupational Safety and Health Act (OSHA). Compliance with OSHA and other applicable laws and regulations for the protection of employees is exclusively the obligation of the contractor, and the government will assume no liability or responsibility for the contractor's compliance or noncompliance with such requirements. Prior to any modification of the facilities performed by the contractor at his/her expense, the contractor must give the Wireless Systems Manager (WSM) and the CO documentation describing, in detail, the modification requested. No alterations to the facilities shall be made without specific written CO approval; however, in the case of alterations necessary for OSHA compliance, such approval shall not be unreasonably withheld. The contractor shall return the facilities to the government in the same condition as received, fair wear and tear and approved modifications excepted. The government will furnish electricity, gas and water for the facilities provided.

2.10.2 Official Mail Distribution Center: The government will provide on-base mail distribution and United States Postal Service and United Parcel Service for, but limited to, official government mail, required to perform this PWS.

2.10.3 Telephone/Internet Access: The government will provide telephone service and Internet access for official use in the performance of this PWS.

Telephone service will consist of Class “C” access only. All base regulations must be followed for internet connectivity AFI 33-202 and AFI 33-129.

2.10.4 The government will provide maintenance and repair of real property facilities. Requests for repair will be submitted by the contractor on AF Form 332 (work order request) to the WSM for approval.

2.10.5 The government will provide fire prevention, protection, inspection, and maintenance of government-furnished fire extinguishers and systems, pest control, and grounds maintenance through organic or contract resources. The Fire Department telephone extension is 911 for emergencies and 7-4540 for routine calls. The contractor shall comply with the fire prevention and protection program as outlined in AFTCI 91-202 and other Air Force directives.

2.10.6 The government will provide emergency medical treatment and emergency patient transportation service for contractor personnel who are injured or become critically ill. The contractor shall reimburse the government for the cost of medical treatment and patient transportation service at the current inpatient or outpatient treatment rate. Telephone 911 for emergency medical care.

2.10.7 The government will provide general on-base Security Police service.

Security police phone extensions 911 for emergencies, and 7-3340 for routine calls.

2.10.8 The government will provide small computer maintenance and computer network support from 0730 to 1630, Monday through Friday. Computer trouble calls are made through the centralized Customer Service Center, 7- 3444. Only authorized software shall be installed on government owned computer equipment.

2.11 CONTRACTOR PERSONNEL REQUIREMENTS:

2.11.1 Contractor Manager: The name of this person, and alternate(s), who shall act for the contractor in the absence of the contract manager, shall be designated in writing to the CO prior to the performance start date and updated when changes occur. The Contract Manager and alternate(s) shall have full authority to act for the contractor on all matters relating to daily operation of this contract.

2.11.2 The Contract Manager, or alternate shall be available during normal working hours within four (4) hours to meet on the installation with the CO, WSM, or other designated government personnel to discuss problem areas. After normal working hours, the Contract Manager or alternate shall be available within eight

(8) hours. Furnish, in writing, to the CO the names and telephone numbers of contractor key personnel no later than 10 days after contract award. The CO shall be notified immediately whenever changes are made. The contactor shall not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DoDD 5500.7-R. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to Permanent Change of Station (PCS), change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the service provider’s ability to perform. Their absence, at any times, shall not constitute an excuse for nonperformance under this contract.

2.11.3 Housekeeping: Dust and clean furniture and equipment as necessary to maintain a professional appearance in work areas. Upon completion of all work, all areas will be left free of all tools, rubbish or scrap material. All trash will be removed and thrown away.

2.12 Security Requirements

2.12.1 All Contractor employees will be subject to a criminal history background check IAW DoDM 5200.08V3_AFMAN 31-101V3, Installation Perimeter Access Control, and 412th Test Wing Integrated Defense Plan (IDP) 31, Volume I (the AFMAN and IDP are both limited access documents but more details on the requirements/process in terms of background checks can be provided by the Contracting Office upon request). Vehicle registration, proof of insurance, and a valid driver's license must be presented for vehicles. Installation Commanders may deny access and credentials based on information obtained during identity vetting that indicates the individual may present a threat to the good order, discipline, and morale of the installation.

2.12.2 Base Access. For Contractor personnel requiring frequent base access to perform work at Edwards AFB will be granted access via an Air Force Materiel Command (AFMC) Form 496,

2.12.3 Application for AFMC Identification Card. Air Force Federal Acquisition

Regulation Supplement (AFFARS) Clause 5352.242-9000, Contractor Access to Air Force Installations, the Prime Contractor shall submit a written request on company letterhead to the CO with the following information (prior to submitting a request for Base access via an AFMC Form 496): 1) contract number, 2) location of work, 3) contract start and stop date (must be on or before contract’s expiration date), and 4) names of employees/ subcontractor employees needing access to the base, to include each employee’s company name.

2.12.4 It is recommended that the Prime Contractor provide a copy of the request letter to each employee for verification purposes when the employee comes to the Contracting Office at Building 2800 to get their AFMC Form 496 signed.

Employees for which no request letter can be found or provided will result in the employee being asked to return on another date/time so verification can be made.

2.12.5 Base passes will be limited to the length of the contract not to exceed 3 years from the date the AFMC Form 496 is submitted to the Contracting Office for signature.

2.12.6 The AFMC Form 496 will be reviewed/approved by the CO, then taken by the Contractor employee to the Edwards AFB Pass & Registration Office in Building 3000, or the Visitor Control Center in Building 1004, for the security portion and issuance of the Base pass.

2.12.7 The contractor shall comply with all base security regulations. Additionally, the contractor shall comply with actions dictated by force protection condition (FPCON) changes/measures and/or health protection condition (HPCON) changes/measures. For real-world situations/exercises, changes to force/health protection conditions could impact contractor performance of work and can include denial of access to the installation to perform work

2.12.8 Only employees who will be working on the contract consistently/frequently should be submitted for a long-term Base pass.

2.12.9 The Contractor shall comply with all security requirements imposed by the Installation. Specific security considerations will be handled on an individual Task Order/contract basis as required.

2.12.10 The contractor shall report suspicious activity (refer to Edwards AFB Contractor

Antiterrorism Awareness pamphlet) to Security Forces at 661-277-3340 in a timely manner.

2.12.11 The Contractor and its employees shall comply with all base traffic regulations.

2.12.12 No States are subject to Real ID Act enforcement at this time. The Department of Defense will accept standard State-issued driver's licenses and identification cards from all U.S. States and territories as proof of identity. Please visit the Department of Homeland Security's (DHS) website to get the latest information, https://www.dhs.gov/current-status-states-territories. Once Real ID Act is enforced, the Contractor shall comply fully.

2.12.13 Contractor personnel who require routine physical access to the installation shall comply with Level I - Antiterrorism Awareness training requirements. Routine physical access applies to contractor personnel whose contract, performance work statement/statement of work has a 45 day or more period of performance. AT Level I training provides contractor employees with the requisite knowledge necessary to remain vigilant for possible terrorist threats. AT Level I training can be taken at https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf for non-Common Access Card (CAC) holders. CAC holders may complete AT Level I training (Force Protection course) via myLearning at https://lms-jets.cce.af.mil/moodle/.

AT Level I training will be completed by all contractor personnel within 30 days of requiring access and annually thereafter. Tracking for each contractor or subcontractor employee is the responsibility of the COR or unit Antiterrorism Representative.

2.12.14 The Contractor shall be responsible for safeguarding all government property, equipment and materials provided for Contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

2.12.15 During performance of the contract, the Contractor shall be responsible for obtaining required identification for newly assigned personnel.

2.12.16 The Contractor shall be responsible for prompt return of credentials and vehicle passes for: 1) any employee who no longer requires access to the work site; 2) upon request by a CO; and 3) upon completion or termination of the contract.

The Prime Contractor shall ensure that all Base identification passes issued to employees and subcontractor employees are returned to the issuing office. Failure to comply with these requirements may result in withholding of payment.

2.12.17 Contractor employees are prohibited from possessing weapons, firearms or ammunition, on themselves or within Contractor-owned or privately owned vehicle while on Edwards AFB.

2.13 Safety and Health Requirements

It is the contractor's responsibility to ensure its employees and managers have a comprehensive understanding of OSHA requirements. Detailed information is available on the OSHA website at http://www.osha.gov. Contractors are responsible for complying with federal and state occupational safety and health standards for their employees, except where the Air Force contractually agreed to assume responsibility.

2.14 Mishap Reporting

2.14.1 The Contractor shall promptly report pertinent facts to the Government Program

Office (GPO) regarding mishaps involving government personnel or property, on or off the Air Force Installation, incidental to work performed IAW DAFI 91-204, Safety Investigation and Hazard Reporting. Direct costs related to the mishap shall be separated from other cost and provided to the GPO and Safety Investigators

2.14.2 The Contractor is responsible for establishing requirements for all subcontractors who qualify as subcontractors under the resulting contract.

2.15 OPSEC

The Contractor shall comply with DOD, USAF, and locally established Operations Security (OPSEC) policies and procedures to protect sensitive and unclassified information and/or equipment, which is furnished to and operated by the Contractor, and prevent compromise of classified information and equipment.

2.15.1 Contractor shall maintain Operations Security (OPSEC) in accordance with DOD

Directive & Manual 5205.02, DOD Operations Security (OPSEC) Program, AFI 10-701, Operations Security (OPSEC), and Edwards AFB OPSEC policies and procedures.

2.15.2 Completion of OPSEC Training of contractor employees offered by the Government IAW AFI 10-701, para. 4.1 and 4.2.3 shall be required of all Contractor employees within 90 days of initiating work. Access to mission critical information will not be allowed until OPSEC education has been completed and documented. This training provides Contractor employees with the requisite knowledge necessary to remain vigilant for possible threats, understand basic security procedures, understand the obligation to report security violations and the continued obligation to safeguard information. The requiring unit Security Manager/OPSEC Coordinator will coordinate, and track completed training with the Contractor.

2.15.3 Contact the unit Security Manager/OPSEC Coordinator or Wing OPSEC

Signature Manager at (661) 277-2066 for questions or reporting.

2.15.4 Contractor Access Cards. The contractor shall be provided with government identification either a Defense Biometric Identification System (DBIDS) or a Common Access Card (CAC) when warranted to accomplish their assigned task.

If a government identification is issued, the contractor must surrender the card upon completion of the contract, or when an individual is no longer employed to support said contract.