Wright-Davis Parking Lot RFQ 03262024 amended 04122024.pdf

Rev. 6/3/22

Needed Service or Supply: Gravel Parking Lot Installation

Ordering Location and Address: Wright-Davis Scenic River Land

AMENDMENT: Amended to increase the scope of work. Additions are in bold text.

PROJECT BACKGROUND

The Ohio Department of Natural Resources, Division of Natural Areas and Preserves, Scenic Rivers Program, owns and manages the Wright Davis Scenic River Lands located on State Route 534 and State Rd., Harpersfield Twp., Ashtabula Co., OH. This is a protected area along the Grand River state-designated Wild and Scenic River. Historically, the property has been accessible by permit only and required parking on the side of the road near the State Rd. intersection. We are hoping to open this property for visitation. To improve access, we would like to install a parking area for visitors. This will increase visitor safety and outdoor opportunities for the local community and others.

SCOPE OF WORK

1. Design. A design should be submitted with the bid which includes the components listed in this SOW.

2. ODOT will install the appropriately sized culvert and gravel for the drive entrance. The selected contractor will be responsible for finishing the drive entrance and constructing the ODOT-required paved drive apron. ODOT will provide drive apron specs.

3. Remove cable and fence posts. Remove current property sign. Contractor shall dispose of cable and fence post material. Sign shall be transferred to Assistant Regional Scenic River Manager (see CONTACT) for disposal.

4. Install driveway entrance using specs for the gravel parking area. The driveway should be wide enough for two-way traffic and should be curved (slightly widened) in both directions where it ties into State Route 534 to assist drivers entering and exiting with visibility. See this links for the specs:

https://www.dot.state.oh.us/Divisions/ConstructionMgt/OnlineDocs/Specifications/ 2008CMS/200/204.htm https://www.dot.state.oh.us/Divisions/ConstructionMgt/OnlineDocs/Specifications/ 2005CMS/300/304.htm https://www.dot.state.oh.us/Divisions/ConstructionMgt/OnlineDocs/Specifications/2008CMS/200/204.htm https://www.dot.state.oh.us/Divisions/ConstructionMgt/OnlineDocs/Specifications/2008CMS/200/204.htm https://www.dot.state.oh.us/Divisions/ConstructionMgt/OnlineDocs/Specifications/2005CMS/300/304.htm https://www.dot.state.oh.us/Divisions/ConstructionMgt/OnlineDocs/Specifications/2005CMS/300/304.htm https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fnaturepreserves.ohiodnr.gov%2F&data=05%7C01%7CLindsay.Morgan%40dnr.ohio.gov%7Cb7be8ebdabb9455a92e008db86fcaad5%7C50f8fcc494d84f0784eb36ed57c7c8a2%7C0%7C0%7C638252191978362693%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=DZEx3aYGS66r5U%2FRgLhd%2FaQUxMhtmKeeDVPTeGQMmtc%3D&reserved=0

2005CMS/700/703.htm#a_703_17__Aggregate_Materials_for_304

5. Tree removal The parking area location has been sited to minimize the need for tree clearing. Invasive species such as bush honeysuckle, multiflora rose, privet, and others may be removed. For all standing trees left, damage should be prevented.

o NO trees may be removed without prior approval.

o Trees that are removed may be left on the property within the woods away from the property boundary. Brush should be piled for the benefit of wildlife, and so it does not impede future access to the site.

6. Grade parking area. Ensure proper drainage. A berm should be created around the parking area to better define the area and prevent loss of gravel. Material from on site should be used for this. A 5’ buffer strip should be left in place on the east side of the ODOT Right of Way.

7. Install gravel lot. The gravel lot should have space for 10 parked cars. It should have enough room for two-way traffic entering and exiting, with sufficient room to back out of parking spots. The parking area should have a base of geo-textile fabric. Appropriate drainage should be incorporated to prevent ponding on the surface. Contractor will design the parking lot configuration or layout and present that to the Assistant Regional Scenic River Manager for approval. See this links for the specs:

https://www.dot.state.oh.us/Divisions/ConstructionMgt/OnlineDocs/Specifications/ 2008CMS/200/204.htm https://www.dot.state.oh.us/Divisions/ConstructionMgt/OnlineDocs/Specifications/ 2005CMS/300/304.htm

2005CMS/700/703.htm#a_703_17__Aggregate_Materials_for_304

8. Disposal of materials o All excavated materials should be used in construction of the parking area and the berm unless unsuitable for such purposes. If unsuitable, excavated materials must be disposed of offsite.

o Any debris, including the fence posts and cable shall be disposed of and not left on-site.

9. Site remediation o Restore and stabilize any disturbed areas to natural contours.

o Seed all disturbed areas outside of the parking area with a native seed mix appropriate to the site conditions and straw mulch. The seed mix must be approved by the Assistant Regional Scenic River Manager. The mix may be provided by DNAP staff.

o Repair ruts and other damage on property.

https://www.dot.state.oh.us/Divisions/ConstructionMgt/OnlineDocs/Specifications/2005CMS/700/703.htm#a_703_17__Aggregate_Materials_for_304 https://www.dot.state.oh.us/Divisions/ConstructionMgt/OnlineDocs/Specifications/2005CMS/700/703.htm#a_703_17__Aggregate_Materials_for_304 https://www.dot.state.oh.us/Divisions/ConstructionMgt/OnlineDocs/Specifications/2008CMS/200/204.htm https://www.dot.state.oh.us/Divisions/ConstructionMgt/OnlineDocs/Specifications/2008CMS/200/204.htm https://www.dot.state.oh.us/Divisions/ConstructionMgt/OnlineDocs/Specifications/2005CMS/300/304.htm https://www.dot.state.oh.us/Divisions/ConstructionMgt/OnlineDocs/Specifications/2005CMS/300/304.htm https://www.dot.state.oh.us/Divisions/ConstructionMgt/OnlineDocs/Specifications/2005CMS/700/703.htm#a_703_17__Aggregate_Materials_for_304 https://www.dot.state.oh.us/Divisions/ConstructionMgt/OnlineDocs/Specifications/2005CMS/700/703.htm#a_703_17__Aggregate_Materials_for_304

10. Install new property signage. The Assistant Regional Scenic River Manager will provide the new sign. The contractor should construct a pressure treated wood frame for the sign which will stand on 6x6 inch posts. The configuration should be consistent with the current signage. The appropriate location shall be approved by the Assistant Regional Scenic River Manager.

11. Permitting and other Action

The contractor will provide all permitting services which may include but is not limited to the following:

o DNAP Right of Entry Needed for access to Wright Davis property.

o Coordination with ODOT is necessary to tie into State Route 534 and a Curb Cut

Permit may be required.

o Due diligence is required to identify other potential permits, certifications, or permissions needed for the project.

OTHER CONSIDERATIONS

1. Contractor will provide all materials and supplies unless specified otherwise in the Scope of Work.

2. A sediment and erosion control plan shall be implemented including the use of properly entrenched silt fence or other barrier not to include straw bales.

3. A spill prevention plan must be implemented.

4. Equipment must be cleaned prior to entering the site to prevent the spread of invasive species. This includes tires, tread, and tracks.

5. Final Plans shall be submitted for approval prior to starting construction.

TIMELINE

Work may begin immediately upon approval of plans by Assistant Regional Scenic River Manager.

Project must be completed prior to June 25, 2024. All changes to the timeline for any reason will need to be discussed with the appropriate Assistant Regional Scenic River Manager- Northeast Ohio.

CONTACT

Jeffry Hayes Assistant Regional Scenic Rivers Manager-Northeast Ohio Division of Natural Areas and Preserves Ohio Department of Natural Resources E: jeffry.hayes@dnr.ohio.gov M: 614-546-8067

MAPS AND PHOTOS

mailto:jeffry.hayes@dnr.ohio.gov

Current Property Sign and Parking Area Location

View of parking area location from State Rt. 534 (northbound lane). Current fencing and sign is visible.

Wright- Davis Scenic River Land

Approximate location of proposed parking area

Approximate location of proposed parking area.

Delivery Wright Davis Scenic River Land, State Route 534 and State Rd., Harpersfield Twp., Ashtabula County, OH. Jeffry Hayes, 614-546-8067, jeffry.hayes@dnr.ohio.gov

Completion/Delivery Date: June 25, 2024

Site Visit & Point of Contact

Prior to submitting a bid response, offerors are encouraged to visit the Wright Davis Scenic River Land on April 10 at 1:00 pm.

Once a contract is awarded, failure of the bidder to have requested a site visit to become familiar with the facility and requirements of the bid will be insufficient reason to support any request to be released from the contract.

Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as determined by the State.

Contract Award. The contract will be awarded to the lowest responsive and responsible bidder by low lot total. Low lot total will be determined by multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items. Failure to bid all items may result in the bidder being deemed not responsive.

Bill to information: (FSS requirement)

Origin-DNR-426 All invoices must be submitted DIRECTLY to Ohio Shared Services (OSS).

-EMAIL the invoice to: invoices@ohio.gov -FAX the invoice to: 1-614-485-1039 -MAIL the invoice to: Ohio Shared Services, PO Box 182880, Columbus, Ohio 43218-2880

In order to process your invoice, please make sure all the required information listed below is on your invoice before submitting it to OSS or they will be returned for not being a proper invoice.

1. Must include the Purchase Order (PO) number assigned and Origin Number listed above

2. Supplier full name as it appears on your PO

3. The Ship to and/or service facility name and full address

4. Unique invoice number

5. Date of service or date work was completed.

6. Complete itemization of services performed, materials or goods supplied and/or labor furnished

7. Line charge(s). If parts are included, please break out lines with product and charges separately.

8. No State of Ohio sales tax

9. Remit to address must match our records for payment

10. This PO is only valid for the goods and/or services received through June 30, 2024.

11. Any goods/services received after June 30, 2024 will require a new PO.

The awarded supplier will be required to sign an Addendum to Bid Quote or Personal Services Agreement. Example attached.

mailto:invoices@ohio.gov