WPTA PLUMBING SOW.docx

I. SUMMARY

A. The work under this contract will be performed at the facility located at Commonwealth of Pennsylvania, Department of Transportation (“Department”), Western Pennsylvania Training Academy, 38 Academy Lane, Cheswick, PA 15024.

B. The contract shall have an initial term of one (1) one-year and four (4) one-year renewals.

C. The work to be completed under this contract is primarily preventative and/or corrective electrical maintenance as described in the Specifications below.

1. As used in the foregoing description and throughout this document and in the Specifications, the following terms shall have the following meaning:

a. “Preventative Maintenance” shall mean the routine, customary or regular course of procedure related to the care or upkeep of an existing Department facility or system, which may also include inspection services provided as part of a preventative maintenance program. Preventive maintenance is conducted to keep equipment working and/or extend the life of the equipment.

b. “Corrective Maintenance” shall mean the maintenance which is required when an item has failed or worn out, to bring it back to working order, which may also include those services necessary to partially restore, renew or strengthen an existing Department facility or system, following damage caused by use or normal wear and tear.

D. Additional work to be completed under this contract, except for preventative and/or corrective maintenance, shall meet the needs of the Department, as they arise, and not be part of a planned project requiring a design or inspection component related to new construction or renovation.

1. As used in the foregoing description and throughout this document and in the Specifications, the following terms shall have the following meanings:

a. “Modifications” shall mean those changes, alterations or extensions to existing Department facilities or systems that neither exceeds the estimated available funding under the purchase order to be issued to the selected vendor nor rise to the level of new construction or construction related modifications.

b. In the event modifications are required, the contractor shall be notified by the Western Pennsylvania Training Academy Manager or his/her designee, in writing of the modification. The contractor may not begin any work related to the modification without the approval from the Department and a fully executed Purchase Order.

E. The contractor is expected to provide/supply all labor, tools, equipment, and vehicles to perform all duties, related duties, and responsibilities associated with performing preventative and/or corrective maintenance of the facilities systems in this contract.

1. As used in the foregoing description and throughout this document and in the Specifications, the following terms shall have the following meanings:

a. “Systems” shall include all electrical, and/or other related systems installed in Department facilities.

F. Material and workmanship shall be guaranteed for a period of one (1) year or the remaining term of the original manufacturer warranty, whichever is greater. Contractor shall be responsible for making adjustments during this period of time due to any defective material and/or workmanship.

G. All labor and materials used at the facility will be documented in a log. This log will be signed by the contractor’s representative and by the Western Pennsylvania Training Academy Manager or his/her designee following completion of work assignment. This log shall serve as a basis for payment. The contractor is to provide the logs (invoice) of material used to the Department.

STATEMENT OF WORK

PREVENTATIVE AND/OR CORRECTIVE PLUMBING MAINTENANCE

ELECTRICAL SERVICE

Western Pennsylvanian Training Academy

II. BIDS AND AWARDS

A. The hourly rate for normal working hours and working hours shall include all travel, labor, equipment, overhead, profit, and all parts associated with performing preventative and/or corrective maintenance.

B. The quantities furnished by the Department on the bid are an estimate only for one (1) year of service. The Department does not assume any responsibility that the quantities shall materialize. Nor shall the Contractor plead misunderstanding or deception because of such estimate of quantities.

1. Additionally, in the event any given line item on the Fully Executed Purchase Order (PO) requires an increase in quantity, the Contractor shall not proceed with any work until the Department has provided an updated PO reflecting the increased quantity.

a. The PO will reflect an estimated materials allowance estimate. The Contractor shall not make any single item or combined items material purchase over $300.00 without the approval of the Western Pennsylvania Training Academy Manager or his/her designee. The cost of materials, parts, or repair equipment shall be invoiced at the Contractor’s stated rate with a profit not to exceed 5%. A copy of the supplier’s invoice is required for all material purchases.

b. The Department reserves the right to supply parts and/or materials to be installed by the Contractor when it is deemed to be in the best interest of the Commonwealth.

III. GENERAL REQUIREMENTS

A. All prospective bidders, before submitting a bid, must thoroughly familiarize themselves with the existing conditions at the project site(s).

B. Should any discrepancies arise between the existing conditions and the specifications, they shall be reported to the Bid Contact prior to the Bid Submission Due Date and Time. Failure to visit the project site(s) shall be no excuse for extra compensation or project delay.

C. Prospective bidders, prior to their visit to the site(s), will contact the Project Manager to establish an acceptable time to conduct a survey of the work to be performed.

D. No contractor is permitted to visit and access the site without requesting and receiving approval from the Western Pennsylvania Training Academy Manager or his/her designee.

E. There will be a Mandatory Pre-Bid meeting walk-thru on April 19, 2018 at 10:00 am. The location is Western PA training Academy 38 Academy Lane, Cheswick PA 15024. Direct all questions concerning this bid to Phil Marra at Phone: 724-265-4980 or e-mail phmarra@pa.gov

F. The Western Pennsylvania Training Academy Manager or his/her designee may request at any time a formal estimate and/or quote detailing materials and labor for services in accordance with the Contract at no additional cost to the Department. The estimate and/or quote shall be submitted within five (5) business days of the initial request. All estimates/quotes need to reflect the current contract Purchase Order number.

IV. DEPARTMENT CONTACTS

A. Bid Contact – All bid questions and bid submissions should be directed to:

Joseph Catalano, Purchasing Agent 2

(717) 787-3959 or jcatalano@pa.gov Project Contacts – All questions related to the facility and/or project specifications to:

Larry Gross, Highway Equipment Manager II (717) 787-4836 or lagross@pa.gov Philip Marra, Training Site Administrator (724) 265-4980 or phmarra@pa.gov

V. PLUMBING SPECIFICATION

A. This work shall consist of servicing and maintaining water closet, sinks, faucets, air lines, water lines, down spouts, down spout piping and/or repairing storm water, sewage and supply water systems on an as needed basis. The contractor shall be responsible for the disposal of items/materials removed to an approved site unless otherwise retained by the Department.

B. The plumbing contractor shall be qualified to perform plumbing work. All materials utilized must be an originally manufactured or an approved substitute. The plumbing contractor, upon notification by the Western Pennsylvania Training Academy Manager, shall proceed and complete the work as promptly as possible.

VI.

VII. WORKING HOURS AND CALL-OUT PROCEDURE

A. Normal Working Hours shall be Monday through Friday, 7:00 am to 3:00 pm, Eastern Standard Time.

B. Normal Call-Out Procedure shall occur when the contractor receives a call or written authorization to do work by the Western Pennsylvania Training Academy Manager. Upon receipt of call-out request, contractor must be on site ready to commence work within two (2) hours, unless otherwise specified by the Western Pennsylvania Training Academy Manager or his/her designee. The Contractor will not be paid for travel time.

1. Only the Western Pennsylvania Training Academy Manager or his/her designee is authorized to call for service. The Western Pennsylvania Training Academy Manager or his/her designee must provide his/her name/title/phone # when placing the call for service. This information must appear on the service call work order along with the date and time of the phone call. The work order is to be completed with a description of work and services needed along with a cost estimate for repairs. The work orders are to be signed by the Western Pennsylvania Training Academy Manager or his/her designee and the Contractor’s Service Technician. A copy is to be given to the Department.

2. If the Contractor is not on site within two (2) hours or at the agreed upon date and time, The Commonwealth reserves the right to begin the assessment of Liquidated Damages in accordance to the Terms and Conditions of the contract.

C. The Contractor shall provide names and telephone numbers for individuals in his company who may be contacted for normal call out work.

VIII. CONTRACTOR LICENSING

A. The Commonwealth of Pennsylvania has no requirements related to the registration, certification or licensure of contractors (or their employees) that are engaged in the construction industry.

B. To comply with Federal mandates, however, the Commonwealth does certify contractors and workers that perform asbestos and lead removal services. These certifications are issued by the Certification, Accreditation and Licensing Division at the Department of Labor and Industry. If you have questions about asbestos or lead certification, please visit the Department of Labor and Industry’s website at http://www.dli.state.pa.us/.

C. The Contractor is required to contact the municipality where the work will occur to determine if the municipality has established licensure and/or certification requirements. Some of Pennsylvania’s 2,565 municipalities have established local licensure or certification requirements for contractors or construction trades people. Typically, these requirements pertain to home improvement contractors, electrical contractors (or electricians), and plumbing contractors (or plumbers). Since the Commonwealth has no jurisdiction in this matter, the Department maintains no records concerning municipalities that have established licensure or certification requirements.

IX. AUTHORIZATION TO DO WORK

A. It is distinctly understood and agreed under this contract that the contractor shall perform such work and furnish such materials as authorized in writing by the Western Pennsylvania Training Academy Manager or his/her designated representative.

X. PERMITS

A. This existing structure has a valid Occupancy and Use Permit from the Department of Labor and Industry.

B. When required, the Contractor shall:

1. Identify any necessary permits and notify the Western Pennsylvania Training Academy Manager or his/her designee, prior to applying for a permit. The Western Pennsylvania Training Academy Manager or his/her designee will contact the appropriate office in PennDOT’ s Facilities Management Division to ensure proper coordination of the necessary permit.

2. Be responsible for obtaining all necessary approvals and Permits from the Department of Labor and Industry (L&I), Bureau of Occupational and Industrial Safety as required under the Uniform Construction Code. (http://www.dli.state.pa.us/)

a. There are no fees for the Permits as long as the contractor notifies L&I that this project is for the Commonwealth of Pennsylvania, Department of Transportation and is to be completed on state owned or state leased property.

3. Maintain and log, all mail receipts regarding L&I correspondence and submittals, and provide copies to PennDOT upon request.

4. Post all L&I Permits on site, inside weather proof containers for L&I inspectors review.

5. Submit proposed design drawings and develop plans for the existing structure. The Department will provide the awarded Contractor all existing design drawings for this structure if drawings are available. These plans should be accompanied with the proposed alterations associated with this building.

a. Contractor shall provide all final plans sealed by a Professional Engineer licensed in the state of Pennsylvania.