WPCP Primary Clarifiers Trough Recoating Project.pdf

COUNTY OF MOORE

NORTH CAROLINA

INFORMAL BID

ISSUE DATE: May 19, 2026 INFORMAL BID: 2026-07

TITLE: WPCP Primary Clarifiers Trough Recoating Project – RE-BID

ISSUING DEPARTMENT: COUNTY OF MOORE

103 W. Saunders Street

Carthage, NC, 28327

Sealed Bids will be received until 4:00:00 PM EST Thursday, May 28, 2026 from qualified

Contractors for the WPCP Primary Clarifiers Trough Recoating Project for the Moore

County Water Pollution Control Plant.

For your convenience, a Bid Drop-off Box is located in the lobby at 103 W. Saunders

Street, Carthage, NC 28327.

All inquiries for information concerning Instructions to Bidders, Bid Submission Requirements or Procurement Procedures shall be directed to (in writing):

Terra Vuncannon, Purchasing Manager

103 W. Saunders Street

Carthage, NC 28327

(910) 947-7118 tvuncannon@moorecountync.gov

Sealed Bids shall be mailed via FedEx/UPS or hand delivered to the Issuing Department shown above, and the envelope shall bear the name and number of this Invitation for Bids.

It is the sole responsibility of the Bidder to ensure that its bid reaches the Issuing

Department by the designated date and hour indicated above.

In compliance with the Invitation for Bids and to all the terms and conditions imposed herein, the undersigned offers and agrees to furnish the services and install the goods described in accordance with the attached signed bid.

Firm Name: _________________________________________ Date: ____________________

Address: ____________________________________________ Phone: ___________________

____________________________________________ By: ______________________

(typed)

By: ______________________

(signed) mailto:tvuncannon@moorecountync.gov

TABLE OF CONTENTS

INSTRUCTIONS TO BIDDERS Page 3

SCOPE AND PROVISIONS OF WORK Page 6

TECHNICAL SPECIFICATIONS Page 7

MAP Page 8

BID FORM Page 9

NON-COLLUSION AFFIDAVIT Page 10

E-VERIFY AFFIDAVIT Page 11

W-9 FORM Page 12

DRAWINGS (link provided at https://www.moorecountync.gov/bids.aspx) https://www.moorecountync.gov/bids.aspx

INSTRUCTIONS TO BIDDERS

1. Sealed Bid shall be submitted to the Issuing Department and include the enclosed

Bid Form. In order for a bid to be considered, it shall be based on the terms, conditions and specifications contained herein and shall be a complete response to this Informal Bid.

The County reserves the right to make an award in whole, or in part, and to reject any and/or all bids, and to waive any informality in bids unless otherwise specified by the

Bidder. The Proposer shall sign the bid correctly and bids may be rejected if they show omissions, alterations of form, additions not called for, conditional bids or any irregularities of any kind.

2. All labor costs, direct and indirect, shall have been determined and included in the proposal. The cost and availability of all equipment, materials, and supplies associated with performing the services described herein shall have been determined and included in the bid. Do not include sales tax in bid figures. The County pays sales tax and will add this to your bid figures separately when invoices are paid. All price quotes shall include delivery to the delivery point, installation, and set-up charges, as necessary. Goods shall be set in place ready for owner’s use. All goods shall be new and of average quality. No remanufactured, refurbished or used goods will be accepted. Appropriate product information (e.g. brochures, catalog cuts, etc.) shall be included with the bid.

3. After the Informal Bid issue date, all communications between the Issuing Department and prospective Bidders shall be in writing. No oral questions shall be accepted. Any inquiries, requests for interpretation, technical questions, clarifications, or additional information shall be directed to Terra Vuncannon at the address listed on page one if this solicitation or via e-mail to tvuncannon@moorecountync.gov. All questions concerning this Informal Bid shall reference the section and page number. Questions and responses affecting the scope of goods will be provided to all prospective Bidders by issuance of an

Addendum. All written questions shall be received by Terra Vuncannon at tvuncannon@moorecountync.gov no later than 10:00 am Friday, May 22, 2026. NO

EXCEPTIONS. Please include “Informal Bid 2026-07” in subject header of e-mail.

All addendums pertaining to this Informal Bid will be posted to the County website at www.moorecountync.gov within 24 – 48 business hours after the deadline for questions. It is the bidder’s responsibility to check the website for the addendums.

4. The County will not be responsible for any oral instructions. Should a Bidder find discrepancies in, or omissions from the documents, or should be in doubt as to their meaning, s/he should at once notify the Issuing Department in writing, and a written addendum shall be issued. Acknowledgement of any Addendum received during the time of the bid shall be noted on the Bid Form in the spaces provided. In closing of a contract, any Addendum issued shall become a part thereof. It is the Bidder’s responsibility to ensure that all addenda have been reviewed, signed and returned.

5. Bids will be examined promptly after opening and award will be made at the earliest possible date. The prices quoted must be held firm, and no bids may be withdrawn until

90 days after bid opening date. The County reserves the right to conduct any test/inspection it may deem advisable to ensure services/materials/supplies/equipment, as mailto:tvuncannon@moorecountync.gov http://www.moorecountync.gov/ appropriate, conform to specifications.

6. Pursuant to North Carolina General Statutes Section 143-131, “award shall be made to the lowest responsible, responsive bid or bidders, taking into consideration quality, performance and the time specified in the bids for the performance of the contract.”

7. The materials/supplies/equipment furnished under any resulting contract shall be covered by the manufacturer’s most favorable commercial warranty. Each Bidder shall plainly set forth the warranty for the goods in the bid. Operations and maintenance manuals for equipment shall also be provided, as appropriate.

8. All purchases for goods or services are subject to the availability of funds for this particular purpose.

9. The General Statutes of the State of North Carolina, insofar as they apply to purchasing and competitive bidding, are made a part hereof.

10. The County of Moore is committed to creating and maintaining an environment free from harassment and other forms of misconduct that fundamentally compromise the working environment of the County. All contractors performing work/services at a County facility shall take all necessary steps to assure that none of its employees engage in harassment or intimidation relating to personal beliefs or characteristics of anyone on the County’s premises, including but not limited to, race, religion, age, color, sex, national origin or disability. Such harassment is unacceptable and will not be condoned in any form at the

County of Moore. If such conduct occurs, the contractor will take all necessary steps to stop it and prevent its future occurrence. This policy shall be strictly enforced.

11. For all the work being performed under this Contract, the County of Moore has the right to inspect, examine, and make copies of any and all books, accounts, records and other writing relating to the performance of the work. Audits shall take place at times and locations mutually agreed upon by both parties, although the vendor/contractor must make the materials to be audited available within one (1) week of the request for them.

12. Bidders are cautioned that this is an informal bid, not a request for contract, and the

County of Moore reserves the right to reject any and/or all bids. It further reserves the right to waive informalities insofar as it is authorized so to do where it deems it advisable in protection of the best interests of the County.

13. Bids will be tabulated, evaluated and a recommendation presented to the County of

Moore Board of Commissioners for their approval.

14. Any and all exceptions to the Specifications must be stated in writing, giving complete details of what is to be furnished in lieu of requested Specifications.

15. The County of Moore reserves the right to cancel and terminate any resulting contract, in whole or in part, without penalty, upon forty-five (45) days’ notice to the Vendor(s). Any contract cancellation shall not relieve the Vendor(s) of the obligation to deliver any outstanding services issued prior to the effective date of the cancellation.

16. Bids in one (1) original and one (1) copy will be received from each Bidder in a sealed envelope or package. Please include the following information on the bid envelope: “Informal Bid 2026-07”. Each original shall be signed and dated by an official authorized to bind the form. Unsigned bids will not be considered.

17. Upon receipt by Moore County Financial Services, your Bid is considered a public record except for material which qualifies as “trade secret” information under N.C. Gen. Stat.

66-152 et. seq. After the Bid opening, your Bid may be reviewed by the County’s evaluation committee, as well as other County staff and members of the general public who submit public records requests. To properly designate material as trade secret under these circumstances, each Bidder must take the following precautions: (a) any trade secrets submitted by a Bidder must be submitted in a separate, sealed envelope marked

“Trade Secret — Confidential and Proprietary Information — Do Not Disclose Except for the Purpose of Evaluating this Bid,” and (b) the same trade secret/confidentiality designation must be stamped on each page of the trade secret materials contained in the envelope.

In submitting a Bid, each Bidder agrees that the County may reveal any trade secret materials contained in such response to all County staff and County officials involved in the selection process, and to any outside consultant or other third parties who serve on the evaluation committee or who are hired by the County to assist in the selection process. Furthermore, each Bidder agrees to indemnify and hold harmless the County and each of its officers, employees, and agents from all costs, damages, and expenses incurred in connection with refusing to disclose any material which the Bidder has designated as a trade secret. Any Bidder that designates its entire Bid as a trade secret may be disqualified.

18. Bidder shall comply with the North Carolina Workers’ Compensation Act and shall provide for the payment of workers’ compensation to its employees in the manner and to the extent required by such Act. In addition, the Provider shall maintain, at its expense, the following minimum insurance coverage:

General Liability - $2,000,000

Auto Liability - $2,000,000

Umbrella Coverage - $5,000,000

19. Bidder/Contractor shall have the following.

a. Active North Carolina General Contractors License

b. Supervisory personnel with certification as Association for Materials

Protection and Performance (AMPP) Protective Coatings Specialist (PCS), Society for Protective Coatings (SSPC) Protective Coatings Specialist (PCS), or National Association of Corrosion Engineers (NACE) Coating Inspector

Program (CIP) Level 1, 2, or 3.

c. A combination of experience and expertise on similar projects that clearly demonstrates the ability to successfully complete the work.

20. Vendor must be registered with the Secretary of State.

21. The County may request at their discretion documentation of certification or experience.

SCOPE AND PROVISIONS OF WORK

1. LOCATION: Moore County Water Pollution Control Plant (WPCP), 1094 Addor Road, Aberdeen, NC, 28315.

2. PURPOSE: This purpose of this project is to recoat weir troughs on 3 Primary Clarifiers

(PCs) at the WPCP.

3. GENERAL REQUIREMENTS: Contractor shall prepare and recoat the flow surface of the following PC troughs.

a. PC-1 (1975/1977) - 62’-43/4" ℄ diameter, 2’3” bottom width, 2’3” wall height

b. PC-2 (1975/1977) - 62’-43/4" ℄ diameter, 2’3” bottom width, 2’3” wall height

c. PC-3 (2011/2013) - 72’-11" ℄ diameter, 2’1” bottom width, 2’ wall height

4. PC ACCESS: Owner will take out of service and provide access to one PC at a time. Work on subsequent PC shall be undertaken once the prior PC is back in service and working properly.

5. PRECONSTRUCTION MEETING: A preconstruction meeting between the County

Engineer and the Contractor will be held on-site prior to any materials being delivered and any work being undertaken.

6. WPCP OPERATIONS: Work shall be undertaken in a manner to minimize disruption of

Plant operations.

7. SUPERINTENDENT: Contractor shall provide a full-time on-site Superintendent throughout the span of work.

8. COMPLETION TIMELINE: Work shall begin with adequate forces and materials after the contract is signed by the County and a Notice to Proceed (NTP) is received by the

Contractor. Work shall progress on a consistent productive pace. Full Completion shall be no later than one-hundred and twenty (120) calendar days from NTP.

9. DAMAGES TO EXISTING FACILITIES: Contractor shall repair any damage caused by

Contractor to the satisfaction of the Owner.

10. LIQUIDATED DAMAGES: If the Contractor fails to complete the work within the time specified in the contract, the Contractor shall pay liquidated damages to the Owner in the amount of $1,000 for each calendar day of delay until the work is completed or accepted.

11. WARRANTY: Contractor shall warrant that the work is free of any defect for a period of twelve (12) months from the date of final acceptance of the work.

12. MEASUREMENT AND PAYMENT: Payment to Contractor shall be on a Lump Sum basis for each PC trough satisfactorily recoated.

TECHNICAL SPECIFICATIONS

1. GENERAL: Contractor shall comply with the Moore County Public Works (MCPW)

General Conditions, General Construction, Wastewater Lift Stations and Force Mains, and

Water Pollution Control Plant Standards and Specifications for the work. These are available on the Moore County website at https://www.moorecountync.gov/172/Engineering.

2. MATERIALS: Contractor shall supply all materials needed to complete the work.

a. Mortar

i. ½” or greater: AW Cook MSM or Mortar

ii. ½” or less: Sherwin-Williams Dura-Plate 2300 or approved equal

b. Sealant: Thiokol 2235M Polysulfide, or approved equal

c. Primer: Sherwin-Williams Macropoxy 5000 or approved equal

d. First Coat: Sherwin-Williams Dura-Plate 6000 (20-30 mils DFT), Tnemec Epoxoline

Series 22, or approved equal

e. Second Coat: Sherwin-Williams Sher-Loxane 800 (4-6 mils DFT) per coat, Tnemec

Series 690 Siloxilon, or approved equal

3. PROCESS

a. Pressure wash surface per SSPC-SP1 Solvent Cleaning.

b. Sandblast surface per SSPC-SP 13 (NACE-6) Surface Preparation of Concrete as required to achieve a PCRI Concrete Surface Profile (CSP) of 3 to 5.

c. Resurface all concrete to original plane.

d. Seal joints.

e. Apply one (1) coat of Primer.

f. Apply one (1) coat of First Coat.

g. Apply two (2) coats of Second Coat.

4. APPLICATION: All trough surface preparation and coating application shall be in accordance with Manufacturer’s requirements and recommendations. Joints between precast trough units on PC-1 and PC-2 shall be caulked with Thiokol 2235M Polysulfide or approved equal.

5. SUBMITTALS: Contractor shall submit product documentation to the County Engineer for materials to be used for the work. Contractor shall submit shop drawings for any repairs or replacement of existing materials needed to complete the work.

https://www.moorecountync.gov/172/Engineering

AERIAL MAP

BID FORM

This Bid shall consist of equipment, labor, materials, and traffic control for WPCP Primary

Clarifiers Trough Recoating Project. Use this form for submitting Bids. No alterations or changes in Bid format will be allowed. All items should be priced for the units and quantities specified. The County of Moore shall reserve the right to reject any or all Bids. Opening will not be public.

NC LICENSE #_____________

Responsive Bid must include the following documents:

1. Signed Bid Form

2. Notarized Non-Collusion Affidavit

3. E-Verify Affidavit

4. Current W-9 Form

On behalf of ________________________________ (Bidder), I am submitting a bid for the

WPCP Primary Clarifiers Trough Recoating Project. This Bid covers equipment, labor, materials, traffic control and all other incidentals to complete the project. I certify that the contents of this Bid are known to no one outside the undersigned, and to the best of my knowledge all requirements have been complied with.

By: _______________________________________________ (Printed)

By: _______________________________________________ (Signature)

Date: ___________________________

Authorized Signatory E-mail: _____________________________________________________

Receipt of the following addendum is acknowledged:

Addendum No._____ Received: (circle) YES / NO Date: ________________________

Item Description Price

1 PC-1 (1975/1977)

2 PC-2 (1975/1977)

3 PC-3 (2011/2013)

TOTAL

NON-COLLUSION AFFIDAVIT

State of North Carolina

County of Moore

I _________________________________, being first duly sworn, deposes and says that:

He/She is the _____________________of ____________________________, the proposer that has submitted the attached proposal;

He/She is fully informed respecting the preparation and contents of the attached proposal and of all pertinent circumstances respecting such proposal;

Such proposal is genuine and is not a collusive or sham proposal;

Neither the said Proposer nor any of its officers, partners, owners, agents, representatives, Employees or parties of interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly, with any other Proposer, firm or person to submit a collusive or sham proposal in connections with the contract for which the attached proposal has been submitted or to refrain from bidding in connection with such contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Proposer, firm or person to fix the price or prices in the attached proposal or of any other Proposer or to fix overhead, profit or cost element of the proposal price of any other

Proposer or to secure through collusion, conspiracy, connivance or unlawful agreement any advantage against the County of Moore or any person interested in the proposed contract; and

The price or prices quoted in the attached bid are fair, proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Proposer or any of its agents, representatives, owners, employees, or parties in interest, including this affiant.

Signature and Title

County of __________________

Subscribed and sworn before me, This _____day of ________________, 2026

Notary Public

My commission expires _______________

Moore County E-Verify Affidavit

STATE OF NORTH CAROLINA

AFFIDAVIT

COUNTY OF MOORE

I, ____________________________ (the individual attesting below), being duly authorized by and on behalf of

________________________________ (the entity bidding on project hereinafter "Employer") after first being duly sworn hereby swears or affirms as follows:

1. Employer understands that E-Verify is the federal E-Verify program operated by the United States

Department of Homeland Security and other federal agencies, or any successor or equivalent program used to verify the work authorization of newly hired employees pursuant to federal law in accordance with NCGS §64-25(5).

2. Employer understands that Employers Must Use E-Verify. Each employer, after hiring an employee to work in the United States, shall verify the work authorization of the employee through E-Verify in accordance with

NCGS§64-26(a).

3. Employer is a person, business entity, or other organization that transacts business in this State and that employs 25 or more employees in this State. (mark Yes or No)

a. YES _____, or

b. NO _____

4. Employer's subcontractors comply with E-Verify, and if Employer is the winning bidder on this project

Employer will ensure compliance with E-Verify by any subcontractors subsequently hired by Employer.

Executed, this ____ day of _______________, 2026.

Signature of Affiant

Print or Type Name: _________________________

County of _____________

Signed and sworn to (or affirmed) before me, this the _____ day of ________________, 2026.

My Commission Expires:

Notary Public

(A ffix

O fficial/N o tarial S eal)